Shipping Inspector Coordinator (USI3)

VSE Aviation, Inc.; Independence (KS); On-site; USD 36,000 - 48,000; Full time

Job summary

VSE Aviation, Inc. is seeking a Shipping Inspector Coordinator in Independence, KS. The role involves fulfilling orders, packing, verifying parts, and ensuring daily operations run smoothly while supporting the team to meet timelines.

Key duties include validating P/Ns and shipping docs, creating airway bills, coordinating carriers, and ensuring compliance with quality and safety regulations. Strong documentation skills and aviation materials knowledge are essential.

Qualifications

• High school diploma or GED is required.
• 2-3 years of relevant/technical work experience.
• Good verbal and written communication skills.
• Ability to read, send, and execute instructions via email and memos.
• Proficient with computers and basic word editing software.

Responsibilities

• Verify P/Ns, check for damage, and manage shipping instructions and addresses.
• Create airway bills and inspect crates before shipping final goods.
• Coordinate with carriers to schedule pickups and send invoices.
• Ensure RO documents match materials being shipped and communicate discrepancies.
• Adhere to quality, health, safety, and environmental regulations.

Skills

Shipping & Receiving

Documentation accuracy

Verbal & written communication

Multi-tasking

Education

High school diploma or GED

Tools

MS Word

Email management

Inventory sheets

Job description

Job Details: Job Location: Independence, KS 67301, Position Type: Full Time, Job Shift: 1st Shift, Job Category: DOT - Safety Sensitive Position, SUMMARY: The Shipping Inspector Coordinator is responsible for fulfilling orders, packaging, and verifying parts, and ensuring that the daily functions and procedures run smoothly and efficiently. Supports team in accomplishing daily goals and meeting deadlines. Shipping and warehouse upkeep are responsibilities of this role.

DUTIES & RESPONSIBILITIES:

• Perform shipping duties: verify P/N’s, obvious damage on units, shipping instructions, and shipping addresses, verify commercial invoices, (MS) Memo of Shipment, and proformas when shipped directly to third parties, create airway bills and inspection of customer’s crates prior to shipping final goods, send invoices, and contact carriers to schedule pickups.
• Verify that R.O.’s match materials being shipped out.
• Direct communication with customer service for incomplete documents, returns, and other discrepancies.
• Comply with all applicable quality, health, safety, and environmental regulations.
• Other duties as assigned.

Qualifications: MINIMUM REQUIREMENTS:

• High school diploma or equivalent (GED).
• 2-3 years of relevant/technical work experience.
• Good verbal and written communication skills.
• Ability to read, send, and execute instructions via email and memos.
• Proficient with computers, basic knowledge of word editing software, inventory sheets, and email management.
• Warehouse Operations knowledge, experience with shipping, receiving, and stocking practices.
• Aviation Materials Knowledge, familiar with part numbers, descriptions, and handling.
• Ability to carry several assignments at the same time and deliver positive results.
• Adjust to continuous change, ability to shift focus to new task while keeping productivity and without losing sight of general goals.
• Detail oriented, able to produce accurate work to avoid unnecessary reproduction.
• Self-initiated, able to complete needed work and/or identify areas that require work.
• Dependable, completion of all assigned tasks and maintain good attendance.

PREFERRED REQUIREMENTS:

• 2+ years of warehouse experience

OTHER:

• The selected applicant will be subject to a background check and drug testing.