Shipping Coordinator

Colonial Group; Athens (GA); On-site; USD 40,000 - 55,000; Full time

Job summary

Colonial Group is seeking a Shipping Coordinator to ensure shipping documents and processes are completed accurately and on time. You will communicate with customers to coordinate outbound shipments and help resolve inventory discrepancies.

The role requires attention to detail, strong written and verbal English, and proficiency with MS Office; ERP experience is preferred. This full-time position is based in Athens, GA and offers on-site work in a manufacturing setting.

Qualifications

• Proficient in written and verbal English communication.
• Ability to interpret shipping documents and bills of lading.
• Experience with inventory or shipping documentation and recordkeeping.

Responsibilities

• Prepare, review and maintain shipping documents and paperwork.
• Coordinate outbound shipments and schedule pickups.
• Maintain accurate records and resolve inventory discrepancies.
• Communicate with Quality Dept to match shop orders to parts.
• Enter data into shipping tracking platforms and inventory software.

Skills

Communication

MS Office

Attention to detail

Verbal communication

Education

High School diploma or GED

Tools

ERP

Job description

Shipping Coordinators are responsible for ensuring that all shipping documents and functions are completed accurately and on time. Shipping Coordinators also communicates with customers to coordinate outbound shipments, maintains accurate record of all received products, and assists in resolving inventory discrepancies.

Essential Functions:

• Effectively communicate with Quality Dept, to ensure that all shipping parts are properly identified and shop orders are matched to corresponding parts
• Maintain traceability for all parts, including those with special identification
• Communicate with Quality Dept that all finished parts are ready for final inspection
• Prepare, review and maintain shipping documents, packing slips/packets, and associated paperwork
• Schedule shipment pickups through customer-based portals and other carriers
• Assist with packing/wrapping and label products for outbound shipments
• Verify inventory accuracy through routine inventory cycle count activities
• Work closely with production, and planning teams to prioritize outbound shipments
• Review/Validation of certifications
• Maintain digital records of all certifications and shipping documentation
• Enter data into shipping tracking platforms and inventory software
• May operate motor vehicle to obtain or deliver parts and supplies needed
• Performs other tasks and/or assignments as required
• Regular attendance on-site at the workplace is required

Qualifications and Experience:

• High School diploma or GED equivalent
• Two years of relevant logistics/shipping experience

Other Required Skills and Abilities:

• Professional written and verbal communication skills (English)
• Consistently legible handwriting (English)
• Ability to read and accurately interpret bills of lading, and similar inventory documents
• Strong attention to detail and demonstration of accurate counting, measurement, and associated recordkeeping
• Proficiency in Microsoft Office applications including Outlook, Excel, PowerPoint, Word
• Valid Driver's license and acceptable safe driving record to meet insurance requirements
• ERP experience is preferred

Physical Demands and Work Environment

To perform the essential functions of the role, employees must be able to perform the following activities with or without reasonable accommodations:

• Regularly stand and walk throughout the facility, stand for long periods to perform job duties
• Regularly lift, carry (short distances), and push/pull up to 60 pounds
• Frequently bend, crawl, stoop, squat, or kneel
• Accurately distinguish colors, letters, and numbers
• Visual acuity to interpret readings on gauges and other measuring devices
• Use hands and fingers to manually inspect and assess, lift, rotate, and wrap or otherwise package parts

Working Conditions

Work is performed in a manufacturing warehouse environment where working conditions may vary significantly; the employee will be exposed to:

• Moderate Noise to Excessive noise, hearing protection required (occasionally)
• Dust, smoke, fumes/vapors, temperatures subject to normal shop-floor environmental variation (occasionally)
• Sharp instruments including box cutters, scissors, and other tools used in packaging/shipping

The use of PPE, including hearing protection, eye and hand protection, and use of safety footwear may be required