Shipping Coordinator

Gema Products; New York (NY); On-site; USD 45,000 - 70,000; Full time

Job summary

Gema Products in New York City seeks an experienced Shipping Coordinator to manage domestic and international shipping in a fast-paced wholesale environment. You will work with sales, operations, freight forwarders, and retail partners to ensure accurate routing, timely shipments, and precise invoicing.

The ideal candidate has 2+ years in a shipping or logistics role within consumer products, hands-on freight forwarding experience, and a proven ability to handle multiple shipments while

Qualifications

• 2+ years as a Shipping Coordinator or similar in wholesale or consumer goods.
• Experience coordinating domestic and international freight forwarding.
• Experience routing and invoicing, shipments to large retailers.

Responsibilities

• Coordinate domestic and international shipments with freight forwarders.
• Manage routing for inbound/outbound freight for timely delivery.
• Prepare, review, and process shipping invoices.
• Communicate shipment status and documentation requirements.
• Maintain detailed shipping records and documentation.
• Ensure compliance with retailer routing guides and freight requirements.
• Collaborate with sales, warehouse, and accounting teams.

Skills

Freight forwarding

Routing & invoicing

Documentation management

Organizational skills

On-site work

Retailer coordination

Tools

AMT

Job description

Gema Products is globally recognized for its specialized approach to sourcing, developing, producing, and selling top‑quality consumer products. With a dedicated team and 10+ years of industry experience, we have established ourselves as a trusted partner for retailers and distributors worldwide.

At the core of our business is a commitment to quality, efficiency, and customer satisfaction. We work closely with suppliers, freight partners, and retail customers to ensure our products meet high standards of quality, safety, and on‑time delivery. Our focus on strong relationships, operational excellence, and innovation sets us apart in the wholesale space.

The Role

Gema Products is seeking an experienced Shipping Coordinator to manage both domestic and international shipping operations in a fast‑paced wholesale environment. This role will work closely with sales, operations, freight forwarders, and retail partners to ensure accurate routing, timely shipments, and precise invoicing.

Key Responsibilities

• Coordinate domestic and international shipments, working directly with freight forwarders
• Manage routing for inbound and outbound freight, ensuring cost‑effective and timely delivery
• Prepare, review, and process shipping invoices, ensuring accuracy and timely submission
• Communicate shipment status, delays, and documentation requirements to internal teams and external partners
• Maintain detailed shipping records and documentation
• Support compliance with retailer routing guides and freight requirements
• Collaborate cross‑functionally with sales, warehouse, and accounting teams

Required Qualifications

• 2+ years of experience as a Shipping Coordinator or similar logistics role within wholesale or consumer products
• Hands‑on experience managing both domestic and international freight forwarding
• Strong experience working with freight forwarders on both origin and destination sides
• Proven experience with routing and invoicing
• Familiarity shipping to large retailers
• Strong organizational skills and attention to detail
• Ability to manage multiple shipments and priorities in a fast‑paced environment
• Comfortable working fully onsite in New York City

Nice to Have

• Experience with AMT (a plus)
• Prior exposure to retailer compliance programs and routing guides