Office & Logistics Coordinator

Alta Alloys; Franklin (VA); On-site; USD 33,000 - 36,000; Full time

Job summary

Alta Alloys in Kentucky is seeking an Office & Logistics Coordinator to support daily administrative, documentation, shipping/receiving, and logistics activities. This on-site role runs Monday–Friday, 8:00am–4:30pm, serving as the communication hub among customers, suppliers, carriers, operations, and management.

The ideal candidate has a high school diploma (associate/bachelor preferred) and experience in logistics, with strong organizational, communication, and problem-solving skills, plus

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in business, logistics, accounting, or related field preferred.
• Previous experience in office administration, logistics, dispatch, and/or shipping/receiving preferred.
• Strong organizational, communication, problem-solving, and time-management skills with attention to detail.
• Proficiency with Microsoft Office; ERP, accounting, inventory, shipping, or transportation software experience preferred.
• Basic understanding of purchase orders, invoices, bills of lading, freight, and transportation practices.
• Ability to manage multiple priorities, work independently, maintain confidentiality, and coordinate effectively with internal and external contacts.

Responsibilities

• Serve as the primary office contact; manage calls, correspondence, records, office supplies, and appointment/meeting scheduling.
• Coordinate with operations, purchasing, sales, accounting, and management to maintain accurate documentation.
• Prepare and review customer invoices and process supplier invoices and supporting documentation.
• Assist with supplier settlements, freight charge verification, AP/AR, reconciliations, and related accounting activities.
• Schedule inbound and outbound transportation and communicate pickup and delivery information with carriers, brokers, drivers, customers, suppliers, and internal personnel.
• Obtain and compare freight quotes, assist with carrier selection, confirm appointments, and ensure appropriate equipment and shipment instructions are provided.
• Prepare or verify bills of lading, track shipments, maintain freight records, verify freight invoices, and assist with resolving delivery discrepancies.
• Assist with routine facility HR administration, new hire onboarding, timekeeping, and company communications.
• Perform additional administrative, logistics, accounting, or operational duties as needed.

Skills

Organizational skills

Communication

Problem-solving

Time-management

Education

High school diploma

Associate or Bachelor’s in business/logistics/accounting

Tools

Microsoft Office

ERP software

Accounting software

Inventory/shipping software

Transportation software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Non Exempt Non Union Full-Time ALTA Kentucky, Franklin, KY, US

10 days ago Requisition ID: 1024

Salary Range: $24.00 To $26.00 Hourly

Job purpose

The Office & Logistics Coordinator is responsible for supporting the day-to-day administrative, documentation, shipping/receiving, and logistics activities of the facility. Provides administrative and logistics support by coordinating documentation, shipping and receiving, transportation, invoicing, and routine office activities. Serves as a key point of communication between customers, suppliers, carriers, operations, and management, ensuring information is coordinated and communicated effectively. This is an on-site position, Monday-Friday 8:00am-4:30pm.

Duties and responsibilities

• Serve as the primary office contact; manage calls, correspondence, records, office supplies, and appointment/meeting scheduling.
• Coordinate with operations, purchasing, sales, accounting, and management to maintain accurate documentation.
• Prepare and review customer invoices and process supplier invoices and supporting documentation.
• Assist with supplier settlements, freight charge verification, AP/AR, reconciliations, and related accounting activities.
• Schedule inbound and outbound transportation and communicate pickup and delivery information with carriers, brokers, drivers, customers, suppliers, and internal personnel.
• Obtain and compare freight quotes, assist with carrier selection, confirm appointments, and ensure appropriate equipment and shipment instructions are provided.
• Prepare or verify bills of lading, track shipments, maintain freight records, verify freight invoices, and assist with resolving delivery discrepancies.
• Assist with routine facility HR administration, new hire onboarding, timekeeping, and company communications.
• Perform additional administrative, logistics, accounting, or operational duties as needed.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in business, logistics, accounting, or related field preferred.
• Previous experience in office administration, logistics, dispatch, and/or shipping/receiving preferred.
• Strong organizational, communication, problem-solving, and time-management skills with attention to detail.
• Proficiency with Microsoft Office; ERP, accounting, inventory, shipping, or transportation software experience preferred.
• Basic understanding of purchase orders, invoices, bills of lading, freight, and transportation practices.
• Ability to manage multiple priorities, work independently, maintain confidentiality, and coordinate effectively with internal and external contacts.

Working conditions

Works in an office/operational environment and may interact with facility personnel, drivers, customers, suppliers, carriers, and vendors. May be exposed to typical industrial/yard conditions.

Physical requirements

Regularly performs office-based work including sitting, standing, walking, computer and phone use, and handling documents and office materials. May occasionally walk through operational areas.