Shipping Clerk

Palmer Hamilton Llc; Elkhorn (WI); On-site; USD 38,000 - 48,000; Full time

Job summary

Palmer Hamilton LLC is seeking a Shipping Clerk to prepare and verify outbound shipments, ensuring accuracy of documentation and timely processing within our manufacturing and warehouse operations. The role requires organized, detail-oriented processes and coordination with freight carriers and internal teams.

You will maintain shipping records, use ERP systems, and assist with loading and staging shipments while adhering to safety and quality standards.

Qualifications

• Strong attention to detail and accuracy in documentation.
• Proficiency with Microsoft Excel and Word.
• Ability to prioritize tasks in a fast-paced environment.
• Effective communication with internal and external stakeholders.

Responsibilities

• Prepare, verify, and maintain shipping documentation (bills of lading, packing slips, labels).
• Process shipping orders accurately in the ERP system.
• Secure products for shipment and load onto trucks or trailers.
• Coordinate with carriers and internal teams to meet schedules.

Skills

Detail oriented

MS Excel

Communication

Time management

Data entry

Education

High school diploma or equivalent

Tools

ERP systems

MS Office

Job description

Description

Position Summary

The Shipping Clerk is responsible for the accurate and efficient preparation of outbound shipments, including packaging, documentation, system transactions, and coordination with freight carriers. This role ensures that finished goods, components, and materials are shipped in accordance with company standards, customer requirements, and delivery timelines.

The ideal candidate is highly organized, detail-oriented, and capable of working in a fast-paced manufacturing and warehouse environment while maintaining a professional demeanor with both internal and external partners.

Essential Duties and Responsibilities

Shipping Operations

• Prepare, verify, and maintain all shipping documentation, including bills of lading, packing slips, and shipping labels.
• Process shipping orders accurately and timely within company systems.
• Prepare products for shipment by covering, wrapping, banding, skidding, or otherwise securing materials as required.
• Load outbound shipments onto semis, box trucks, and trailers using proper material handling techniques.
• Transfer products between offsite warehouse locations within the company computer system as required.
• Stage finished goods and components for shipment in accordance with shipping schedules.

Documentation & System Accuracy

• Maintain accurate and organized shipping records and files.
• Ensure all shipping transactions are completed correctly in the ERP system.
• Prepare shipping-related reports and documentation as requested by company personnel.
• Communicate shipment status, delays, or discrepancies to appropriate internal stakeholders.

Coordination & Communication

• Work closely with Production, Inventory Control, and Receiving to ensure timely shipment of products.
• Assist truck drivers and freight carriers with loading, unloading, and required paperwork.
• Maintain professional communication with customers, carriers, and internal departments.

Warehouse Operations & Safety

• Safely operate forklifts and other material handling equipment as required.
• Maintain current certification on material handling equipment.
• Follow all company safety policies and procedures and report hazards promptly.
• Maintain a clean, organized, and safe shipping area.
• Perform other duties as assigned by the Shipping & Receiving Manager or senior management.

Requirements

Knowledge, Skills, and Competencies

• Strong attention to detail and accuracy in documentation and data entry.
• Ability to prioritize tasks and respond effectively to changing shipment priorities.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word.
• Strong organizational and time-management skills.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Valid driver’s license required.
• Previous experience in a shipping, receiving, or logistics clerical role preferred.
• Experience working with shipping documentation and ERP systems preferred.

Position Expectations

• Demonstrate accuracy and timeliness in all shipping documentation and transactions.
• Maintain a professional and customer-focused approach with internal and external stakeholders.
• Exhibit flexibility and adaptability to shifting priorities and workload demands.
• Support a safe, efficient, and well-organized shipping environment.

Physical Demands

The physical demands described are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the role.

This position requires frequent standing, walking, bending, and reaching. Regular lifting, carrying, pushing, and pulling of materials up to 50 pounds is required. The employee must be able to safely operate forklifts and other material handling equipment.

Work Environment

Work is performed primarily in a warehouse and manufacturing environment. The employee may be exposed to noise, dust, temperature variations, and moving equipment. Personal protective equipment (PPE) may be required depending on task and work area.

Equal Opportunity Employer

Palmer Hamilton, LLC is an Equal Opportunity Employer. We are committed to providing an inclusive workplace and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.