Shipping and Receiving Coordinator

Grand Hyatt Nashville; Nashville (TN); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Medical, dental, and vision (HSA)

Company-paid disability & life

Employee Assistance Program

Supplemental benefits

401(k) with match

Hotel discounts for employees

Paid vacation & sick time

Free Parking

Job summary

Grand Hyatt Nashville is seeking a Shipping and Receiving Coordinator to ensure quality, quantity, and pricing of food products through a bid system. You will monitor costs, manage vendor bids, and safeguard assets with strict inventory control and accurate reporting.

The role requires a high school diploma and food safety certification, with prior shipping/receiving experience preferred. On-site position offering comprehensive benefits and growth opportunities within the hotel’s F&B team.

Qualifications

• Must have a high school diploma.
• Food Safety Certification required.
• Prior shipping and receiving experience preferred.

Responsibilities

• Monitor month-to-date food costs, purchasing activity, and budget performance.
• Procure goods via competitive bidding and manage supplier quotes.
• Verify merchandise received meets quality, quantity, and pricing standards; code invoices.

Skills

Vendor negotiation

Inventory management

Education

Food Safety Certification

High school diploma

Job description

The Shipping and Receiving Coordinator will ensure that the hotel is obtaining the quality and quantity of food products ordered at the quoted price utilizing a bid system to safeguard the company’s investment in food and beverage inventory and to provide management with accurate and timely operational statistics and/or reports.

HOW YOU’LL SHAPE THE EXPERIENCE & FUTURE

• Monitor month-to-date food costs, purchasing activity, and budget performance; implement proactive measures to meet or exceed budgeted food cost targets.
• Procure goods and services through competitive bidding processes and manage weekly and monthly vendor quote sheets from major suppliers.
• Verify that all merchandise received meets quality, quantity, and pricing standards; code and process invoices accurately.
• Maintain food storage areas and coolers in accordance with operational standards, coordinating with Sous Chefs and supporting food order placement activities.
• Manage monthly inventory processes, including price updates, inventory counts, transfers, reconciliations, reporting to accounting, and accuracy verification.
• Prepare and analyze food and beverage cost reports and provide recommendations to management to maximize profit margins and support informed decision-making.
• Audit food and beverage invoices for pricing accuracy, discounts, and credits; collaborate with accounting to ensure accurate vendor payments.
• Safeguard company assets by controlling inventory, preventing loss through theft or spoilage, authorizing product releases, and accounting for daily food and beverage usage.
• Oversee receiving, storage, and inventory control procedures, including physical verification of deliveries, FIFO storage practices, product labeling and dating, and physical inventory counts.
• Receive, record, organize, ship, and distribute hotel, guest, and carrier-delivered items; reconcile month-end food and beverage results and report findings to the Food & Beverage Director and Executive Chef.
• Other duties as assigned.

ACADEMIC BACKGROUND

• Must have a high school diploma
• Prior shipping and receiving experience is preferred
• Food Safety Certification required

Benefits

• Medical, dental, and vision (HSA available)
• Company-paid disability & life insurance
• Employee Assistance Program
• Supplemental benefits
• 401(k) with match
• Employee hotel discounts
• Paid vacation & sick time
• Free Parking

Pay Rate: $19.00/hour

Requirements

Successful completion of a background check is required prior to employment

Source: Hospitality Online