Job Posting Title Receiving Clerk - Purchasing (Full Time)

Terranea Resort; Rancho Palos Verdes (CA); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Group medical

401(k) match

Paid time off

Job summary

Terranea Resort is seeking a Purchasing Receiving Clerk to manage the flow of food and beverage deliveries, ensure accurate three-way matching, and maintain department documentation. The role emphasizes warehouse sanitation, strong vendor communication, and SOP compliance.

You will work with Outlet Managers, Chefs, and Purchasing staff to support daily operations, assist with inventories, and ensure proper recording of requisitions in a fast-paced resort environment.

Qualifications

• High school diploma or equivalent required.
• 3+ years in a complex resort environment receiving F&B preferred.
• Forklift and/or pallet jack experience required.
• Food handler certification required.
• BirchStreet purchasing software knowledge preferred.

Responsibilities

• Receive all product with POs or addressed to hotel, in accordance to Receiving SOPs.
• Ensure efficiency and flow throughout the facility; all product received is signed for, documented, dated, and three-way matched.
• Verify product deliveries per specifications and communicate discrepancies to management.
• Trace lost shipments and initiate proof of delivery documents.
• Contact vendors for missing paperwork/invoices, credits, and pricing discrepancies.
• Monitor POs in system; ensure orders and paperwork are received correctly.
• Monitor Requisitions in the system; ensure paperwork is pulled and closed; address discrepancies with the team.
• Responsible for all hardcopy paperwork and documents presented to Purchasing.
• Directly responsible for sanitation and cleanliness of Warehouse area and Loading Dock.
• Communicate professionally with Outlet Managers, Chefs, Vendors, and Purchasing staff.
• Participate in month end inventories for storerooms.
• Record food and beverage requisitions properly with the Manager.
• Assist Director or Manager with departmental tasks as needed.
• Performs other duties as assigned.

Skills

Forklift experience

Pallet jack experience

Food Handler Certification

Microsoft Office

Communication skills

Organization skills

Education

High school diploma or equivalent

Tools

BirchStreet

Job description

Overview

This position is responsible for receiving and delivering all food, beverage and other related products as well as maintaining the storerooms. This position is also responsible to prioritize and create a continuous flow of work in the Purchasing Department as it pertains to Receiving and Warehouse practices, as well as proper food and beverage safety handling in the area. This position is also responsible for all hardcopy paperwork and document retention for the Purchasing Department.

Responsibilities

• Receives all product, with designated POs or Addressed to hotel, in accordance to Receiving SOPs
• Ensure efficiency and flow throughout the facility, to include all product received is accurately signed for, documented with proper signatures, dated properly and product verification is achieved (three way match)
• Responsible for verification of product deliveries per specifications and quality levels and communicating discrepancies to management
• Traces lost shipments and/or customer claims of lost shipments; initiates proof of delivery documents
• Contact vendors for missing paperwork/invoices, credits, and pricing discrepancies caught on the dock if no Lead available
• Monitor PO’s in system, ensure all orders and paperwork is received correctly
• Monitor Requisitions in the system, ensure all orders and paperwork is pulled and closed correctly, investigate open Reqs from the day and collaborate with the team to address any discrepancies
• Responsible for all hardcopy paperwork, signing invoices/packing slips, requisitions, or any other documents produced and presented to the Purchasing Department
• Directly responsible for sanitation and cleanliness of Warehouse area, Loading Dock and surrounding areas
• Able to communicate with Outlet Managers, Chefs, Vendors, and Purchasing staff in a professional manner
• Responsible for communicating with Purchasing Leads/Supervisors on Purchasing Daily Operations in a professional manner as well as participate in training done in the Purchasing Department and throughout the hotel
• Participate in month end inventories for all storerooms
• Ensure that all food and beverage requisitioned to the outlets is properly recorded in conjunction with the Manager
• Assist Director or Manager with departmental tasks as needed.
• Performs other duties as assigned

Qualifications

• Must be able to perform in a highly confidential environment
• Must be able to read, write and speak English
• Must have resilience and positive attitude to challenges
• Must have meticulous attention to detail
• Must have the ability to work positively and constructively with peer and senior colleagues
• Must have strong computer skills as well as warehouse skills
• Must have strong working knowledge of Microsoft Office programs
• Must be able to work well under pressure
• Must be able to accurately follow instructions, both verbally and written
• Must be highly detailed orientated
• Must have strong organizational skills
• Must be able to work in a fast paced environment
• Must have excellent listening skills
• Must possess excellent communication skills
• Must be professional in appearance and demeanor
• Must always ensure a teamwork environment
• Ability to work a flexible schedule that may include evenings, weekends and holidays
• Must have the ability to resolve problems/conflicts in a diplomatic and tactful manner

Experience, Education, & Licensure:

• High school diploma or equivalent required
• At least 3 years similar experience in a complex Resort environment receiving food and beverage preferred
• Fork Lift and/or Pallet Jack Experience required, Food Handler Certification required
• Purchasing software knowledge and experience preferred (Birchstreet)

Compensation:

Base Pay Start Rate: $20.84

We offer a competitive benefit package for full-time, regular team members that includes: group medical, dental, vision, life, and disability benefits, as well as participation in a pre‑tax flexible benefit plan for healthcare and dependent care reimbursement and an employee assistance program. We also offer paid time off/sick time and are proud to offer participation in a 401(k) plan with a company match!