SHI Clerk/Data Entry/Document Control

The Stronghold Companies; United States; On-site; USD 40,000 - 55,000; Full time

Job summary

The Stronghold Companies is seeking a Document Control Clerk to manage the organization and accuracy of corporate documents. This role involves ensuring timely submissions and performing regular audits to maintain integrity across document records.

Candidates should have a high school diploma and preferably one year of relevant experience, particularly in the petrochemical or refinery sectors. Effective coordination with multiple departments is crucial for success in this position.

Qualifications

• 1 year of related job experience preferred.
• Experience in the petrochemical/refinery industry preferred.

Responsibilities

• Coordinate with all departments to assure document accuracy.
• Ensure timely submission of all corporate documents.
• Conduct regular audits on corporate documents.

Education

High school diploma or equivalent

Job description

Overview

The position of Document Control Clerk is responsible for the orderly recording and keeping of physical and electronic documents associated with assigned projects. The clerk will conduct all company business in accordance with company policies and procedures and maintain professionalism throughout all business dealings, both internally and externally.

Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Coordinate with all departments of the Company to assure that all documents are kept in the right place and in the correct department file archive.
• Ensure that all corporate documents are well checked and submitted on time prior to the document’s submission due date.
• Perform regular audits on corporate documents to ensure that all documents are properly submitted to other documents.
• Be responsible for file validation and document controlling.
• Ensure all documents are checked and approved before submission.
• Perform evaluations and document audits.
• Effectively follow the company’s standard operating procedures in the submission of documents.
• Submit corporate documents punctually and with quality.
• Ensure all documents have no errors in file names, submissions, etc. before submitting.
• Prepare all documents and communications with other departments to make submissions early.
• Maintain poise and focus under time constraints and adverse conditions.
• Attend and complete trainings as required by the Company.
• Pass all required drug/alcohol testing and background checks as required.
• Perform other related duties as assigned.

Additional Duties

Duties, responsibilities and activities may change at any time with or without notice and remain job‑related and consistent with business necessity.

Work Environment

This job operates in a professional office environment and routinely uses standard office equipment. The position may require operating in a petrochemical or refinery environment with exposure to cold and hot working conditions, noise requiring hearing protection, and hazardous chemicals requiring respirator use. The employee may need to be fit‑tested for respirators and to pass a pulmonary function test (PFT).

Physical Demands

While performing the duties of the job, a Document Control Clerk is occasionally required to bend, stoop, walk, climb, squat, reach, kneel, push/pull, stand, sit, and lift up to 20 pounds.

Working Hours

This is a project‑based position. Typical days and hours of work are variable based on project. Overtime work is common and may be required as job duties demand.

Travel

Travel is expected. Extensive travel throughout the U.S. and overnight stays for extended periods of time.

Equal Employment Opportunity

Stronghold is an Equal Employment Opportunity Employer. Stronghold is committed to providing equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity, or expression, or any other characteristic that is protected by federal, state or local laws.

Education & Experience

Required Education: High school diploma or equivalent.

Preferred Education and Experience: 1 year of related job experience. Experience in the petrochemical/refinery industry.