Sheriff's Records/Warrants Assistant I/II

County of Riverside; Riverside (CA); On-site; USD 39,000 - 57,000; Full time

Job summary

The Riverside County Sheriff's Office is seeking a Sheriff's Records/Warrants Assistant I/II to perform specialized clerical duties in support of the Information Services Bureau, including updating booking charges, processing warrants, and handling legal documents in CLETS/JIMS. This on-site role requires a strong attention to detail and the ability to work varied shifts.

The position offers opportunities to work with critical law enforcement data, learn complex software, and interact with other

Qualifications

• 4+ years of clerical experience, including maintaining specialized law enforcement records.
• Experience processing subpoenas, warrants, court documents and related materials.
• Familiarity with DOJ/FBI document handling procedures preferred.
• Bilingual candidates are encouraged to apply.
• Possession of a valid California driver's license may be required.

Responsibilities

• Operate and access computer systems including CLETS, JIMS, Riverside Judicial Access and imaging programs.
• Enter, update, confirm, and handle criminal, civil, juvenile and protective custody warrants.
• Act as the 24-hour contact for restraining orders in CLETS.
• Process, prepare and maintain a variety of records and documents; prepare, sort, file, type and proofread materials.
• Receive money and issue receipts for reports; respond to inquiries from law enforcement and the public.
• Fingerprint the public for criminal history checks using inked and digital methods (LiveScan).

Skills

Clerical experience

Warrants processing

CLETS

JIMS

LiveScan

Bilingual

Education

PSAP Academy certificate

Tools

CLETS

JIMS

Cal-Photo System

LiveScan

Job description

The Riverside County Sheriff’s Office is seeking to fill a Sheriff's Records/Warrants Assistant I/II position to perform specialized clerical duties in support of the Information Services Bureau. The incumbent will be responsible for accessing and updating booking charges and other crime statistics in the law enforcement tracking system, understanding specific law enforcement laws, codes, rules, and regulations, and interpreting and applying this knowledge to a variety of legal documents and transactions.

$18.6893 - $27.4893 Hourly

$3,239.48 - $4,764.81 Monthly

$38,873.74 - $57,177.74 Annually

$22.5536 - $31.00 Hourly

$3,909.29 - $5,373.33 Monthly

$46,911.48 - $64,480.00 Annually

The incumbent must be able to work all shifts, including evenings, nights, weekends, and holidays.

Day shift: 6:00 AM to 6:30 PM

Sunday, Monday, Tuesday, every other Wednesday.

Or

Every other Wednesday, Thursday, Friday, Saturday.

Graveyard: 6:00 PM to 6:30 AM

Every other Saturday, Sunday, Monday, Tuesday.

Or

Wednesday, Thursday, Friday, every other Saturday.

Competitive candidates will have 4 or more years of clerical experience, which includes maintaining specialized law enforcement records (processing legal and/or court documents, such as subpoenas, restraining orders, warrants, court orders, or police/arrest reports, etc.). Experience utilizing the California Law Enforcement Telecommunications is desired but not required. Bilingual candidates are encouraged to apply.

Meet the Team!

The law enforcement professionals of the Riverside County Sheriff's Office, with a staff of over 3,600 dedicated men and women, cover the expanse of over 7,300 square miles in southern California. The Sheriff's Office is dedicated to serving the citizens of its communities with integrity, professionalism, leadership, and loyalty, and believes in service above self.

• Operate and access a variety of computer systems including, but not limited to, the Sheriff's Records Management System, California Law Enforcement Telecommunications System (CLETS), Jail Information Management System (JIMS), Riverside Judicial Access, document imaging programs, and the Cal-Photo System.
• Enter, update, confirm, and handle all aspects of criminal, civil, juvenile and protective custody warrants issued by the courts in Riverside County.
• Act as the 24-hour contact for Riverside County regarding the restraining order system in CLETS.
• Perform entries into CLETS.
• Operate office equipment including computer, microfilm and teletype units; maintain and update files; receive, retrieve and update data.
• Process, prepare and maintain a variety of records and documents; prepare, sort, file, type, and proofread a variety of materials and compose correspondence.
• Receive money and issue receipts for reports; respond to inquiries from law enforcement agencies and the general public regarding background checks, reports, criminal history, and a variety of other issues.
• Prepare official correspondence and reports.
• Verify computer entries to ensure that they correspond with hard copy document information.
• Fingerprint members of the public for criminal history record checks using inked-print and digital methods (e.g., LiveScan).

Sheriff's Records/Warrants Assistant I

OPTION I Experience: Two years of general clerical experience, which must have included one year in the maintenance of specialized law enforcement records.

OPTION II Certificate: Possession of a Public Safety Answering Point (PSAP) Academy certificate.

Sheriff's Records/Warrants Assistant II

OPTION I Experience: Successful completion of the Sheriff's Records/Warrants Assistant training program with Riverside County.

OPTION II Experience: Three years of general clerical and computer experience, of which one year involved maintenance of specialized law enforcement records.

ALL OPTIONS

Knowledge of: Modern office procedures; correct English usage including spelling, grammar, and punctuation.

Ability to: Learn complex computerized criminal information software; learn the procedures and details of legal documents pertaining to criminal records/warrants; establish effective working relationships with others and communicate tactfully and courteously with the public; accurately perform basic mathematical calculations; follow oral and written directions; process specialized Department of Justice/Federal Bureau of Investigation (DOJ/FBI) documents; learn applicable law enforcement related codes, rules, regulations, and laws; perform general clerical work.

Competitive candidates will have 4 or more years of clerical experience, which includes maintaining specialized law enforcement records. Experience utilizing the California Law Enforcement Telecommunications is desired but not required. Bilingual candidates are encouraged to apply.

OTHER REQUIREMENTS:

License/Certificate: Possession, and maintenance throughout employment, of a valid California Driver's License.

Must obtain California Law Enforcement Telecommunications System (CLETS) certification within six months of employment.

Prior to appointment, must pass a background check, which includes a polygraph.

SPECIAL REQUIREMENTS:

Must be able to work all shifts, including evenings, nights, weekends, and holidays.

Must be able to multi-task a variety of assignments at any given time.

Must possess sufficient typing skills to complete 35 net words per minute and be able to file both alphabetically and numerically.

ENVIRONMENTAL CONDITIONS:

The incumbents will be working in a general office environment which may require standing, sitting, talking, and listening for prolonged periods of time. Incumbents may be required to work mandatory overtime, rotating shifts, and holidays and may work 10 or 12-hour shifts.

Who may Apply?

This position is open to all applicants

Applicants who are current Sheriff's Office and/or County of Riverside employees may be considered before other applicants depending on the volume of applications received.

Include relevant work experience details on resume and/or application.