Legal Support Assistant I/II - Riverside

County of Riverside; Riverside (CA); On-site; USD 44,000 - 80,000; Full time

Job summary

The Riverside County District Attorney’s Office is seeking a Legal Support Assistant I/II to provide clerical support to attorneys and staff in Riverside. The role involves processing legal documents, maintaining case files, and coordinating with judges, courthouses, and law enforcement agencies.

It offers entry-to-journey level opportunities and progression to more complex duties. Experience with legal terminology and confidential records is valued; the position requires strong organizational

Qualifications

• Knowledge of modern office practices and procedures.
• Ability to learn legal terminology, codes, forms, documents, and the chronology of legal actions.
• Ability to communicate clearly with the public, attorneys and law enforcement.

Responsibilities

• Serve as clerical support to attorneys and County staff; schedule appointments, screen callers, respond to routine correspondence.
• Maintain files of correspondence and legal documents; file papers with courts; enter hearing records and case dispositions.
• Prepare case files and maintain case status records; post court actions and dates to calendars.
• Review and route calls; obtain information to ensure compliance with legal requirements; contact judges, attorneys, court clerks and other agencies as needed.
• Perform general office duties; utilize computer systems; interpret legal information for the public and staff.

Skills

Legal terminology

Clerical support

Record keeping

Education

High school diploma or equivalent

Tools

Word processing

Court calendaring systems

Job description

The Riverside County District Attorney’s Office is seeking to fill a Legal Support Assistant I/II vacancy in Riverside. Working closely with the Law Office Supervisor, the incumbent will perform a wide variety of specialized and responsible clerical work involving the continual use of legal terminology and procedures; assists in processing and tracking a variety of legal documents, records and correspondence; performs the required specialized legal clerical work in support of legal staff within County offices; performs other related duties as required.

The Legal Support Assistant I is the entry level classification in the Legal Support Assistant series and provides clerical support to attorneys and/or other County staff within the Office of the District Attorney. Incumbents are assigned to either perform a moderate range of specialized legal clerical work or, in a training capacity, learn to perform a wide variety of specialized legal clerical work characteristic of the Legal Support Assistant II. The Legal Support Assistant I is distinguished from the Legal Support Assistant II by the latter's ability to understand and apply a more extensive range of legal procedures related to the processing of legal documents. Depending on assignment, incumbents may be expected to promote to the journey level Legal Support Assistant II classification after acquiring the necessary experience and training and demonstrating satisfactory job performance.

The most competitive candidates will have experience working for relative law enforcement agency. For purposes of this recruitment, law enforcement experience is defined as experience with the District Attorney’s Office, Probation Department, or Sheriff’s Office.

The level at which the position will be filled is at the discretion of the department.

Legal Support Assistant I

$20.9427 - $33.5601 Hourly

$3,630.00 - $5,817.00 Monthly

$43,561.00 - $69,805.00 Annually

Legal Support Assistant II

$23.4115 - $38.6680 Hourly

$4,058.00 - $6,702.00 Monthly

$48,696.00 - $80,429.00 Annually

This position may involve working with sensitive and graphic case materials, including photographs or videos involving violence, homicide, or sexual assault.

Meet the Team!

The District Attorney of Riverside County, as the public prosecutor acting on behalf of the People, vigorously enforces the law, pursues the truth, protects those victimized by crime, exonerates the innocent, and safeguards the rights of all to ensure that justice is done on behalf of our community. The office’s staff of over 700 is comprised of prosecuting attorneys, sworn investigators, victim-witness advocates, paralegals, investigative technicians, forensic analysts, and a wide range of information technology and supporting staff all committed to excellence and integrity in public service. We are, and we seek to maintain, a diverse workforce to match a diverse county.

Legal Support Assistant I

• Serve as clerical support to attorneys and other County staff; schedule appointments, screen callers, and initiate reply to routine correspondence.
• Maintain files of correspondence and legal documents including a cross-reference index file; file legal papers with the proper courts; enter record of hearings, record pleas, trials, convictions, acquittals, sentences, judgments, orders, and other dispositions of cases.
• Complete documents for case files by extracting complete and accurate information from a variety of sources, obtaining necessary signatures and attaching required addenda; review and verify file documents to ensure that receipt and filing with appropriate court or parties is done within statutory time limits.
• Review and route calls from the public and/or in person and provide information with discretion and in accordance with established policies of confidentiality; make inquiries of individuals presenting documents or requesting documents to determine adherence to special legal requirements; contact by phone, automated system or in person, judges, attorneys, court clerks, witnesses, medical representatives, and other County departments or government agencies in order to obtain or confirm information for case files or to arrange medical appointments, depositions or hearings; prepare case files and maintain case status records, including the posting of court actions and court dates to calendars.
• Perform general office duties (e.g., filing, opening and distributing mail, maintaining logs, keeping statistics, and preparing reports); utilize a variety of computer systems; may interpret legal, procedural or department prerequisites from the record to the public, law enforcement agencies and/or attorneys.
• Type from drafts, rough notes, verbal instructions, or taped dictation a variety of correspondence and legal documents, including interviews, proceedings, ordinances, contracts, agreements, orders, motions, complaints, warrants, subpoenas, commitments, decisions, investigation requests, affidavits, briefs, jury instructions, dismissal sheets, reports, appeals, writs, petitions for hearings, and other legal documents; may receive payments, issue receipts, turn in money, and file fee receipts with the court.
• Process, obtain or track legal documents through the courts and/or other offices for the attorneys' case building process.
• Compile a variety of reports locating sources of information and determining proper format for finished reports; complete legal papers and documents for which general forms are available.

Legal Support Assistant II

• Serve as secretarial and clerical support to attorneys and other County staff; schedule appointments, screen callers and initiate reply to routine correspondence.
• Provide the more responsible and authoritative information to law enforcement officers, attorneys, officers of the court, other staff, agencies, or the general public; train lower-level staff; interpret legal, procedural or department requisites from the record to the public, law enforcement agencies and/or attorneys; contact by phone, automated system or in person, judges, attorneys, court clerks, witnesses, medical representatives, and other County departments or government agencies in order to obtain or confirm information for case files, or to arrange medical appointments, depositions or hearings; prepare case files and maintain case status records including the posting of court actions and court dates to calendars.
• Maintain files of correspondence and legal documents, including a cross-reference index file; file legal papers with the proper courts; enter record of hearings in calendar; record pleas, trials, convictions, acquittals, sentences, judgments, orders, and other dispositions of cases.
• Type from drafts, rough notes, verbal instructions, or taped dictation a variety of correspondence and legal documents, including interviews, opinions, proceedings, ordinances, contracts, agreements, orders, motions, points and authorities, complaints, warrants, subpoenas, commitments, indictments, decisions, investigation requests, extraditions, affidavits, briefs, jury instructions, dismissal sheets, reports, appeals, writs, petitions for hearings, and other civil and criminal legal documents; may receive payments, issue receipts, turn in money and file fee receipts with the court.
• Prepare and process materials involving the use of complex source material and a thorough familiarity with the policies, procedures, legal terminology, and various applicable laws in order to obtain the necessary data; compare dictated legal references with actual reference materials to ensure that citations are accurate.
• Compile a variety of reports, locating sources of information and determining proper format for finished reports; convert general information into proper legal form; compose legal papers and complete legal documents for which general forms are available.

OPTION I

Education: Graduation from high school or equivalent (e.g., GED, high school proficiency certificate).

Experience: One year of clerical experience. (Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, business education, or a closely related field may substitute for the clerical experience.)

OPTION II

Education: Graduation from high school or equivalent (e.g., GED, high school proficiency certificate).

Experience:One year of clerical experience. (Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education or a closely related field may substitute for the clerical experience.)

OPTION III

Education: Graduation from high school or equivalent (e.g., GED, high school proficiency certificate).

Experience: One year as a Legal Support Assistant I with the County of Riverside.

Legal Support Assistant I

Knowledge of: Modern office practices and procedures, including preparing correspondence and reports, filing and operating standard office equipment; current English usage in business contexts; statistical and fiscal recordkeeping principles and application; proper telephone techniques and basic computer skills.

Ability to: Perform general clerical work and learn specific operations of the office; learn legal terminology, codes, forms, documents, and the chronology of legal actions and deadlines required in the preparation, processing and tracking of documentation for attorneys' case files; review legal documents and records for correctness of form, sufficiency of information and conformance with prescribed legal requirements; exercise good judgment and initiative in the performance of legal clerical work and carry out a variety of clerical activities related to assignments; communicate, verbally and in writing, to concisely obtain, record and relay information, explain procedures, forms, and processes with tact and courtesy to the general public, attorneys and law enforcement officers; establish and maintain cooperative relationships with the public and explain to concerned parties the basic procedures of the judicial process as they relate to a variety of legal documents; spell correctly, construct grammatical sentences and make mathematical computations.

Legal Support Assistant II

Knowledge of: Legal terminology and legal clerical procedures, processes and the full range of standard legal documentation appropriate to the area of law supported by the position; legal procedures and practices involved in composing, processing, andfiling legal documents and reports; standard legal references and their content; business English; proper formats for preparing correspondence, reports and a wide variety of legal documents; statistical and fiscal recordkeeping principles and application; proper telephone techniques; operating principles and application of modern office equipment, including word processing, computerized data systems, storage systems, and terminology.

Ability to: Exercise good judgment and initiative in the performance of complex legal clerical work; review legal documents and records for correctness of form, sufficiency of information and conformance with prescribed legal requirements; establish and maintain cooperative relationships with staff, the public and other agencies; independently carry out a variety of clerical activities related to assignments; explain to concerned parties the basic procedures of the judicial process as they relate to a variety of legal documents; spell correctly, construct grammatical sentences and make mathematical computations.

For questions regarding this recruitment, contact Joe Olivares at 951-955-9554 or [e-mail] with any questions regarding this recruitment. Please allow 1-2 business days for a response to general inquiries.