Sheriff's Criminal Records Supervisor I

County of Ventura, CA; Montalvo (CA); On-site; USD 72,000 - 100,000; Full time

Benefits offered by this job

Merit increases

Educational incentive

Vacation accrual

Sick leave

Deferred compensation match

Health plans

Holidays

Tuition reimbursement

Job summary

Ventura County Sheriff's Office - Criminal Records is seeking a Records Supervisor I to supervise shift staff, assign workloads, and ensure all functions are completed accurately. The role trains staff, handles criminal records processing, and maintains state and federal data systems, with emphasis on accuracy and compliance.

The ideal candidate has substantial law enforcement records experience, lead/trainer background, and strong written communication.

Qualifications

• Considerable law enforcement records experience.
• Three years in law enforcement records with at least one year as lead worker or trainer.
• CLETS certification (possession or ability to obtain).

Responsibilities

• Assess workload requirements and assign staff for the shift.
• Research and process criminal records; provide info to law enforcement and the public; perform fingerprinting and licensing services.
• Train records staff in all functions of the criminal records division.
• Enter/retrieve data from government computer systems; train on systems; develop user requirements for new databases.
• Monitor and review weekly trainer evaluations; conduct annual performance evaluations; set performance standards.

Skills

Records management

Supervision

Training

Communication

Computer systems

Education

Records Management certification

Tools

None

Job description

Under direction, supervises personnel assigned to shift; assesses workload requirements and assigns staff to ensure the functions are completed; trains staff in all functions of criminal records; performs specialized work; or other assignments and performs related duties as assigned. The ideal candidate is a knowledgeable law enforcement records professional skilled in records management, applicable laws, and handling, processing, and releasing police records. They bring proven lead or training experience, strong communication and judgment, and proficiency with records-related computer systems.

Distinguishing Characteristics

The Sheriff's Records Supervisor I is distinguished from Sheriff's Senior Records Technician by the supervisor's full supervisory responsibility for an assigned shift.

WHAT WE OFFER

• Merit Increases– New employees are eligible for an initial 5% merit increase within the pay range upon completion of at least 1,040 hours (approximately 6 months) assuming work meets satisfactory standards. Subsequent merit increases within the pay range will be upon completion of each additional 2,080 hours (approximately one year) from the initial merit increase.
• Educational Incentive– An educational incentive of 2.5% for completion of an associate's degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree.
• Bilingual Incentive– Based on agency need, proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III).
• Vacation Accrual– New regular, full-time employees shall accrue approximately 14 days of vacation a year for the first 10,400 hours or 5 years of service; vacation accruals increase at 5, 11, 12, 13, 14, 15 and 20 years of service topping out at 26 days a year and 400 hours of vacation hours banked.
• Sick Leave- Full time regular employees accrue 3.08 hours of sick leave per bi-weekly pay period with an advance at hire of 40.04 hours which will be balanced at the completion of 13 bi-weekly pay periods.
• Deferred Compensation- Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3.00% match on your 401(k) contributions.
• Health Plans– Full time employees are given a flexible credit allowance to offset the purchase of medical, dental, and/or vision insurance for you and your dependents.
  • Tier I - Employee only - $463.99 per biweekly pay period
  • Tier II - Employee plus one dependent - $834.32 per biweekly pay period
  • Tier III - Employee plus family - $1,024.11 per biweekly pay period
• Flexible Spending Accounts- Pre-tax benefit towards eligible medical, dental and vision care and/or dependent care expenses.
• Pension Plan- Participation in the County's defined benefit pension plan, which has reciprocity with CalPERS.
• Holidays- 13 paid days per year which includes a scheduled floating holiday.
• Additional Benefits- Tuition Reimbursement, Disability Plans, Employee Assistance Program, Life Insurance, Wellness Program.

PAYROLL TITLES & SALARIES:

Records Supervisor I: $34.40 - $48.17 hourly

Sheriff's Records Supervisors are represented by Service Employees' International Union (SEIU) and are eligible for overtime compensation.

AGENCY/DEPARTMENT:

Ventura CountySheriff's Office - Criminal Records

TENTATIVE SCHEDULE

OPENING DATE: Wednesday, September 9, 2026

CLOSING DATE: Tuesday, September 22, 2026 at 5:00 p.m.

Duties may include but are not limited to the following:

• Assess workload requirements and assigns staff to ensure the functions of assigned shift are completed; adjusts work schedule; may approve overtime;
• Assumes responsibilities of any position on the shift including: researching and processing criminal records; providing information to law enforcement personnel and the general public; performing fingerprinting and licensing services for the public; updating state, local, and federal computer databanks, and responding to inquiries;
• Trains records staff in all functions of the criminal records division;
• Enters and retrieves data from various governmental computer systems; trains subordinate staff on computer systems; develops user requirements for new database systems;
• Monitors and reviews weekly performance evaluations completed by trainers; complete annual performance evaluations on assigned staff; sets and/or recommends work performance standards;
• Interviews candidates and makes recommendations for hiring or promotion;
• Prepares Department Divisional Reports as required;
• Researches and analyzes information for NCIC validations, sealings, and release of information under the Public Records Act;
• May testify in court;
• Performs special projects as assigned; and
• Other related duties as required.

EDUCATION, TRAINING AND EXPERIENCE:

Considerable law enforcement records experience that has led to the acquisition of the required knowledge, skills, and abilities. The required knowledge, skills, and abilities can also be obtained by three (3) years of experience in law enforcement records with at least one (1) year of experience as a lead worker or trainer.

NECESSARY SPECIAL REQUIREMENT:

Possession of, or the ability to obtain and maintain, a valid CLETS certification.

NOTE: The ability to communicate effectively in writing must be demonstrated in the completion of the employment application and supplemental questionnaire.

DESIRED:

Records Management certification.

KNOWLEDGE, SKILLS and ABILITIES

Thorough knowledge of: the principles and practices of records management; policies, procedures, and methods of law enforcement pertaining to the preparation, utilization, distribution, retention, retrieval, and release of police reports, arrest records, and a variety of other records and reports; federal, state, and local laws and regulations pertaining to records; computer operating systems and software related to processing and maintaining records; principles of training, supervision, and performance evaluation.

Working ability to: supervise, schedule, train and organize the work of subordinate staff; select, monitor, evaluate, and recommend discipline for subordinate staff; communicate effectively, both orally and in writing; make independent judgments; remain calm and make rational decisions in hostile or emergency situations; maintain accurate records; perform basic math functions and cashiering; establish and maintain effective working relationships with co-workers, representatives from other governmental departments and agencies, sworn personnel, and members of the general public; prepare reports; and ensure that the training and staffing needs of the unit are achieved.

Thoroughly skilled in: computer keyboard and mouse operation.

Supplemental Information:

Work is typically performed on rotating 12-hour shifts including nights, weekends, holidays and wearing of a uniform.

FINAL FILING DATE:

Applications must be received by Sheriff's Human Resources, no later than 5:00 p.m. on Tuesday, September 22, 2026.

BACKGROUND INVESTIGATION:

Prior to actual appointment from the eligible list, the successful candidate will be required to pass a thorough background investigation, conducted by the sheriff's human resources bureau which may also include a polygraph examination. Background investigation findings may be a basis for removal from the eligible list. To speak to a sheriff's office representative concerning the background investigation process, call [phone].

For further information about this recruitment, please contact Melissa Kurtz by email at [e-mail].

EQUAL EMPLOYMENT OPPORTUNITY

The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.