Shared Services Coordinator: Remote Evening/Night Support

L&F Distributors, LLC; McAllen, Northern (TX, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

L&F Distributors, LLC is seeking a detail-oriented Shared Services Coordinator to provide critical administrative and operational support across centralized functions. The role covers account setup, supplier onboarding, supplier portal administration, and assistance with AP/AR activities.

The position emphasizes accuracy, data integrity, cross-functional collaboration, and process improvement, with rotating responsibilities including occasional remote work during late hours to meet deadlines.

Qualifications

• Associate's or Bachelor's degree in Business, Accounting, Finance, or related field preferred but not required.
• 1-3 years of administrative, accounting, shared services, customer service, or operations experience.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with ERP systems, accounting software, or supplier management platforms preferred.
• Strong attention to detail and organizational skills.
• Excellent communication and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Create and maintain customer, vendor, and other business accounts in company systems.
• Review account requests for completeness and accuracy.
• Update account information as needed and ensure data integrity.
• Resolve account-related issues and coordinate with stakeholders to implement corrections.
• Process and route invoices for approval.
• Assist with payment tracking and vendor inquiries.
• Reconcile invoice discrepancies and escalate issues as needed.
• Maintain organized AP documentation and records.
• Assist with customer invoicing activities.
• Monitor outstanding receivables and follow up on payment status.
• Support cash application and account reconciliation efforts.
• Communicate with customers regarding billing inquiries.
• Maintain accurate records and documentation.
• Support audit requests by gathering required documentation.
• Assist with process documentation and standard operating procedures.
• Participate in projects aimed at improving efficiency and service quality.
• Support operational route-closing activities on a rotating schedule, including alternating-week assignments that require remote work during late evening or overnight hours to ensure timely completion of business-critical processes.
• Respond to internal and external inquiries in a professional and timely manner.
• Partner with Finance, Operations, Sales, and other departments to support business needs.
• Build positive working relationships with suppliers, customers, and internal stakeholders.
• Identify opportunities for process improvements and standardization.
• Assist in implementing new procedures, systems, and workflows.
• Support the Shared Services Manager with special projects and departmental initiatives.
• Perform other duties as assigned.
• Take on new responsibilities as the Shared Services function evolves and expands.
• Assist with cross-functional initiatives and support changing business priorities.

Skills

Account setup

Vendor onboarding

AP support

AR support

Data integrity

MS Excel

ERP systems

Communication

Cross-functional collaboration

Education

Associate's or Bachelor's degree in Business, Accounting, Finance, or related field

Tools

ERP systems

Excel

Supplier portals

Job description

L&F Distributors, LLC is seeking a detail-oriented Shared Services Coordinator to provide critical administrative and operational support across centralized functions. The role covers account setup, supplier onboarding, supplier portal administration, and assistance with AP/AR activities.

The position emphasizes accuracy, data integrity, cross-functional collaboration, and process improvement, with rotating responsibilities including occasional remote work during late hours to meet deadlines.