Shared Services Coordinator – AP/AR & Onboarding

L&f Distributors Llc; McAllen (TX); Hybrid; USD 36,000 - 56,000; Full time

Job summary

L&F Distributors Llc is seeking a detail‑oriented Shared Services Coordinator to support centralized admin and financial workflows. You will handle account setup, supplier onboarding, portal administration, and AP/AR assistance to ensure accurate processing across the organization.

This role collaborates with Finance, Operations, Sales, and suppliers; you will maintain records, support audits, and drive process improvements.

Qualifications

• Associate's or Bachelor's degree in Business, Accounting, Finance, or related field preferred but not required.
• 1-3 years of administrative, accounting, shared services, customer service, or operations experience.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with ERP systems, accounting software, or supplier management platforms preferred.
• Strong attention to detail and organizational skills.
• Excellent communication and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Create and maintain customer, vendor, and other business accounts in company systems.
• Review account requests for completeness and accuracy.
• Update account information as needed and ensure data integrity.
• Resolve account-related issues and coordinate with stakeholders to implement corrections.
• Process and route invoices for approval.
• Assist with payment tracking and vendor inquiries.
• Reconcile invoice discrepancies and elevate issues as needed.
• Maintain organized AP documentation and records.
• Assist with customer invoicing activities.
• Monitor outstanding receivables and follow up on payment status.
• Support cash application and account reconciliation efforts.
• Communicate with customers regarding billing inquiries.
• Maintain accurate records and documentation.
• Support audit requests by gathering required documentation.
• Assist with process documentation and standard operating procedures.
• Participate in projects aimed at improving efficiency and service quality.
• Support operational route-closing activities on a rotating schedule, including alternating-week assignments that require remote work during late evening or overnight hours to ensure timely completion of business-critical processes.

Skills

Excel proficiency

Microsoft Office

Attention to detail

Organizational skills

Communication skills

Problem solving

Multitasking

Education

Associate's or Bachelor's degree in Business, Accounting, Finance, or related field

Tools

ERP systems

Accounting software

Supplier management platforms

Job description

L&F Distributors Llc is seeking a detail‑oriented Shared Services Coordinator to support centralized admin and financial workflows. You will handle account setup, supplier onboarding, portal administration, and AP/AR assistance to ensure accurate processing across the organization.

This role collaborates with Finance, Operations, Sales, and suppliers; you will maintain records, support audits, and drive process improvements.