Settlement Coordinator

Rinley Recruiting, LLC; Cincinnati (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

Our client in Cincinnati seeks an experienced Commercial Closing Agent to coordinate closings from commitment through post-closing. You will act as the primary point of contact for clients, attorneys, lenders, and other parties, ensuring precise, efficient closings and exceptional client service.

Ideal candidates have at least two years of hands-on CRE closing experience, strong MS Office skills, and familiarity with title production software.

Qualifications

• Minimum two years of hands-on experience in commercial real estate transactions.
• Experience with title insurance, escrow, or commercial closings.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Familiarity with title production software is a plus.
• Strong organization, time management, and multitasking skills.
• Excellent written and verbal communication; discretion with confidential information.

Responsibilities

• Coordinate all aspects of commercial real estate closings as the primary client contact.
• Prepare and issue title commitments, endorsements, and related title products.
• Draft and assemble closing documents, including settlement statements.
• Obtain title underwriter approvals and monitor risk tolerances.
• Coordinate escrow and settlement funds disbursement.
• Communicate status updates to clients via email, phone, and meetings.
• Maintain organized physical and electronic files.
• Prepare correspondence and reports to support closings and team goals.

Skills

Organizational skills

Attention to detail

Communication

Time management

Tools

Word

Excel

Outlook

Title production software

Job description

Our client is seeking an experienced, organized, and detail-oriented Commercial Closing Agent to join their team. You will serve as the central point of coordination for each transaction, ensuring that every closing is executed with precision, efficiency, and an unwavering commitment to client service.

You will work on sophisticated transactions, including acquisitions, dispositions, financings, and multi-site portfolio deals, for a diverse client base of national and regional developers, lenders, investors, and law firms, and take ownership of the file from commitment through post-closing.

Responsibilities

Manage and coordinate all aspects of commercial real estate closings, serving as the primary point of contact for clients, attorneys, lenders, surveyors, and other transaction parties throughout the closing process.

Prepare, review, and issue title insurance commitments, endorsements, policies, and related title products in accordance with applicable underwriting guidelines and requirements.

Draft and assemble closing documents, including settlement statements, escrow instructions, transfer documents, etc.

Obtain and maintain title underwriter approvals for title matters, exceptions, and endorsement requests, ensuring full compliance with standards and risk tolerances.

Coordinate the receipt and disbursement of escrow and settlement funds.

Communicate proactively and professionally with customers and clients via email, telephone, and in-person meetings, providing timely status updates and resolving issues as they arise.

Maintain well-organized physical and electronic files in accordance.

Prepare correspondence, reports, and other supporting materials as needed to facilitate closings and support team objectives.

Experience

At least two (2) years of hands-on experience in commercial real estate transactions, including direct experience with title insurance, escrow, or commercial closings.

Proficiency in Microsoft Office applications, including Word, Excel, and Outlook; familiarity with title production software a plus.

Exceptional organizational, time-management, and multitasking skills, with the demonstrated ability to manage a high-volume pipeline under pressure.

Strong written and verbal communication skills

Attention to detail, accuracy, and quality.

Ability to handle confidential information with discretion.

Compensation and Benefits

Our client offers a competitive salary commensurate with experience, plus a comprehensive benefits package including medical, dental, and vision insurance; life and disability coverage; a 401(k) plan with profit sharing; and ongoing skills-based professional development and training opportunities. Our client also offers an amazing culture that fosters teamwork.