Commercial Real Estate Escrow & Title Agentt

Mestdagh, Wall & Hamilton, P.A.; Winter Park (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Bonus opportunities

Comprehensive benefits

Job summary

Mestdagh, Wall & Hamilton, P.A. seeks an experienced Commercial Real Estate Escrow & Title Agent in Florida to manage closing transactions from start to finish. You will handle title commitments, escrow instructions, and closing documents while coordinating with buyers, lenders, and attorneys.

Ideal candidates have 3+ years in CRE title work, strong organization, and excellent communication skills. A license and familiarity with Qualia/Microsoft Office are preferred.

Qualifications

• Minimum 3+ years in commercial real estate title, escrow, settlement, or closing.
• Strong knowledge of title insurance, escrow procedures, and closing requirements.
• Experience handling complex commercial transactions (purchases, sales, refinances, acquisitions).
• Excellent organizational and time-management skills; able to manage multiple deadlines.

Responsibilities

• Manage commercial real estate transactions from opening through closing and post-closing.
• Review agreements, title commitments, surveys, and loan documents for accuracy.
• Coordinate with buyers, sellers, lenders, attorneys, brokers, and developers to close.
• Identify title defects, liens, and exceptions; resolve issues with underwriters and attorneys.
• Prepare escrow instructions, settlement statements, closing documents, and title policies.
• Monitor deadlines and ensure funds are documented and disbursed correctly.

Skills

Time management

Attention to detail

Communication

Multitasking

Education

Active title license

Tools

Qualia

Microsoft Office

Job description

About the Role

We are seeking an experienced, detail-oriented Commercial Real Estate Escrow & Title Agent to join our team. This position is responsible for managing commercial real estate title and escrow transactions from contract through closing, while providing exceptional service to clients, lenders, attorneys, brokers, and other transaction partners.

The ideal candidate has strong knowledge of commercial real estate transactions, title insurance, escrow procedures, and closing requirements. You should be comfortable managing multiple complex transactions simultaneously and have the ability to identify and resolve issues while keeping transactions on schedule.

Key Responsibilities

• Manage commercial real estate transactions from opening through closing and post-closing.
• Review purchase and sale agreements, title commitments, surveys, legal descriptions, loan documents, and other transaction documents.
• Coordinate with buyers, sellers, lenders, attorneys, brokers, developers, and other professionals to facilitate successful closings.
• Examine title commitments and identify title defects, liens, judgments, easements, restrictions, and other potential issues.
• Work with underwriters and attorneys to resolve title issues and obtain necessary approvals.
• Prepare escrow instructions, settlement statements, closing documents, and title insurance policies.
• Coordinate payoff statements, releases, wire instructions, and other closing requirements.
• Ensure all escrow funds are received, properly documented, and disbursed in accordance with applicable requirements and closing instructions.
• Communicate transaction status, outstanding requirements, and potential issues clearly and proactively.
• Maintain accurate transaction files and ensure compliance with company policies, underwriting requirements, and applicable laws and regulations.
• Conduct and coordinate commercial real estate closings.
• Issue owner’s and lender’s title insurance policies following closing.
• Monitor deadlines and proactively address issues that could delay closing.
• Provide a high level of professionalism and customer service throughout every transaction.

Qualifications

• 3+ years of experience in commercial real estate title, escrow, settlement, or closing.
• Strong understanding of commercial real estate transactions and title insurance.
• Experience handling complex commercial transactions, including purchases, sales, refinances, acquisitions, and development transactions.
• Strong knowledge of title commitments, surveys, legal descriptions, liens, easements, and title exceptions.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple transactions and competing deadlines.
• Exceptional attention to detail and accuracy.
• Strong problem-solving skills.
• Ability to work independently while collaborating effectively with attorneys, lenders, clients, and transaction partners.
• Proficiency with title/escrow software (Qualia) and Microsoft Office or comparable technology.

Preferred Qualifications

• Active title insurance license.

What We Offer

• Competitive salary based on experience
• Performance-based bonus opportunities
• Comprehensive benefits package
• Paid time off and holidays
• Professional development opportunities
• Collaborative, professional work environment
• Opportunity to work on sophisticated commercial real estate transactions
• Career growth within a growing title and escrow organization

The Ideal Candidate

You are a highly organized, solutions-oriented professional who understands that successful closings depend on accuracy, communication, and follow-through. You can manage a complex transaction without losing sight of the details, anticipate problems before they become obstacles, and build strong relationships with clients and industry professionals.

If you have a strong commercial real estate title and escrow background and are looking for an opportunity where your expertise and relationships are valued, we would like to hear from you.