Service Writer

Looking for a career where you can make an impact?; Village of Farmingdale (NY); On-site; USD 31,684 - 37,195; Full time

Benefits offered by this job

Medical coverage (PPO + HSA)

Dental, Vision, and Life insurance

401K with employer contributions

Annual vacation time

Uniforms provided

Boot voucher

Volunteer day

Birthday meal

Open‑door policy

Annual holiday party

Job summary

Sonsray in Farmingdale, NY is seeking a Service Writer to act as the primary contact between customers and the service department. You will create work orders, prepare repair estimates, coordinate with technicians, and provide timely updates throughout the repair process in a heavy‑duty truck and refrigeration dealership setting.

The ideal candidate has at least 2 years in customer relations, strong computer skills, and the ability to explain complex cost details.

Qualifications

• Minimum 2 years of experience in customer relations, office duties and strong computer skills.
• Experience with heavy trucks or refrigeration dealership is highly desired.
• Ability to review records and explain technical information to customers.
• Proficiency in calculating costs for materials, supplies, and labor.

Responsibilities

• Verify warranty and service contract coverage, explaining provisions and exclusions to customers.
• Prepare detailed service estimates, including material, supply, and labor costs, and calculate customer deductibles.
• Create work orders by documenting issues, outlining repairs, securing approvals, and entering into the service database.
• Explain estimates and expected vehicle return times to customers and obtain necessary information and approvals.
• Maintain comprehensive unit records of identified problems and planned corrective actions.
• Identify opportunities to improve job outcomes and enhance dealership reputation.
• Perform additional duties as assigned by management.

Skills

Customer service

Problem solving

Phone handling

Office administration

Data entry

Communication

Detail oriented

Refrigerated transportation experience

Tools

E-Emphasys

Job description

Service Writer

Department: Service

Location: 309 Del Drive, Farmingdale, NY 11735

Job Title: Service Writer
Location: Farmingdale, NY
Job Type: Full‑Time
Salary Range: $23 to $27 per hour depending on exp.

Position Summary

The Service Writer is the primary point of contact between customers and the service department. This role is responsible for creating work orders, preparing repair estimates, coordinating with technicians, and providing customers with timely updates throughout the repair process. The ideal candidate is organized, customer‑focused, and thrives in a fast‑paced heavy‑duty truck or transport refrigeration dealership environment.

Responsibilities

• Verify warranty and service contract coverage, explaining provisions and exclusions to customers.
• Prepare detailed service estimates, including material, supply, and labor costs, and calculate customer deductibles.
• Create work orders by documenting issues, outlining repairs, securing approvals, and entering into the service database.
• Clearly explain estimates and expected vehicle return times to customers, addressing questions and obtaining necessary contact information and approvals.
• Maintain comprehensive unit records of identified problems and planned corrective actions.
• Proactively accept new requests and identify opportunities to enhance job outcomes to contribute to the organization’s positive reputation.
• Perform additional duties as assigned by management to align with dealership objectives.

Qualifications

• Minimum 2 years of experience handling heavy phones, office administrative duties, customer relations, great computer skills, and problem‑solving.
• Refrigerated Transportation or Heavy Diesel dealership experience is highly desired.
• Ability to review records and explain technical information to customers.
• Proficiency in calculating costs for materials, supplies, and labor.
• Experience in documenting symptoms, problems, and causes, and outlining required repairs.
• Capability to obtain approval signatures and accurately enter data into a service database (e.g., E‑Emphasys).
• Strong communication and interpersonal skills to build customer confidence and address concerns.
• Detail‑oriented for maintaining accurate and comprehensive unit records.
• Commitment to continuous learning and staying current with industry knowledge, including reading manufacturer publications and completing online factory courses.
• Proactive and adaptable, with a willingness to take on new tasks and identify areas for improvement.

About Sonsray

Sonsray moves mountains for the construction, transportation, and agriculture industries. We are the West Coast’s largest Thermo King & CASE dealership, offering sales, parts, service, rental, and leasing. We are committed to fostering a supportive and dynamic work environment.

Benefits

• Medical coverage (PPO + HSA options)
• Dental, Vision, and Life insurance provided at no cost
• 401K with competitive employer contributions
• 80 hours of annual vacation, increasing with years of service
• Uniforms provided annually
• Annual boot voucher of $125.00
• One full paid day off annually for community volunteer work
• Birthday meal provided by Sonsray
• Privately owned and operated, with decisions made based on core values rather than corporate directives
• Annual Holiday Party, including covered airfare and hotel for employees and a guest
• Emphasis on company growth and employee development
• Open‑door policy, fostering a collaborative environment with active owner and management involvement