Service & Warranty Coordinator

Builders FirstSource, Inc.; Mount Laurel Township (NJ); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Company holidays

Job summary

Builders FirstSource, America’s largest supplier of building materials, is seeking a detail-oriented Service & Warranty Coordinator to manage service requests, warranty claims, and customer support for windows, doors, cabinets, and related products.

You will coordinate with homeowners, builders, technicians, and vendors, maintain CRM records, and assist with invoicing and reporting while ensuring timely resolutions and outstanding customer experience.

Qualifications

• 2+ years of experience in customer service, warranty administration, service coordination, dispatching, or construction-related operations.
• Strong organizational and multitasking abilities.
• Excellent communication and problem-solving skills.
• Ability to manage multiple service requests and priorities simultaneously.
• Proficiency with Microsoft Office and business software systems.
• Strong attention to detail and commitment to customer satisfaction.

Responsibilities

• Receive, document, and manage incoming service and warranty requests from homeowners, builders, contractors, and project managers.
• Coordinate service appointments with field technicians, installers, and subcontractors.
• Review warranty claims and determine eligibility based on manufacturer and company warranty guidelines.
• Communicate with customers regarding claim status, scheduling, and resolution timelines.
• Order replacement parts and coordinate material shipments with manufacturers and suppliers.
• Create and manage service work orders from initiation through completion.
• Track open service tickets and ensure timely follow-up and resolution.
• Process warranty documentation, photographs, inspection reports, and manufacturer submissions.
• Collaborate with sales, operations, project management, and installation teams to resolve customer concerns.
• Maintain accurate records in CRM, ERP, and service management systems.
• Assist with service invoicing, customer documentation, and reporting as needed.

Skills

Customer service

Warranty administration

Service coordination

Dispatching

Construction operations

Microsoft Office

Tools

CRM software

ERP systems

MS Office

Job description

Ignite your career at Builders FirstSource, America’s largest supplier of building materials, value-added components and building services to the professional market. The #1 name in our industry, we help make the dream of home ownership more achievable every day. At BFS, you’ll be equipped with all the tools, training, and resources you need, and you’ll be empowered to try new things, gain new experiences, and build a career with unlimited horizons.

Service & Warranty Coordinator

Help Deliver an Exceptional Customer Experience After the Sale.

We are seeking a detail-oriented and customer-focused Service & Warranty Coordinator to manage service requests, warranty claims, and customer support activities related to windows, doors, cabinets, and other building material products. This role serves as the primary point of contact between customers, manufacturers, vendors, service technicians, and internal teams to ensure timely resolution of product and installation issues.

Responsibilities

• Receive, document, and manage incoming service and warranty requests from homeowners, builders, contractors, and project managers.
• Coordinate service appointments with field technicians, installers, and subcontractors.
• Review warranty claims and determine eligibility based on manufacturer and company warranty guidelines.
• Communicate with customers regarding claim status, scheduling, and resolution timelines.
• Order replacement parts and coordinate material shipments with manufacturers and suppliers.
• Create and manage service work orders from initiation through completion.
• Track open service tickets and ensure timely follow-up and resolution.
• Process warranty documentation, photographs, inspection reports, and manufacturer submissions.
• Collaborate with sales, operations, project management, and installation teams to resolve customer concerns.
• Maintain accurate records in CRM, ERP, and service management systems.
• Assist with service invoicing, customer documentation, and reporting as needed.

Qualifications

• 2+ years of experience in customer service, warranty administration, service coordination, dispatching, or construction-related operations.
• Strong organizational and multitasking abilities.
• Excellent communication and problem-solving skills.
• Ability to manage multiple service requests and priorities simultaneously.
• Proficiency with Microsoft Office and business software systems.
• Strong attention to detail and commitment to customer satisfaction.

Preferred Qualifications

• Experience in the building materials industry, including windows, doors, cabinets, millwork, or related products.
• Familiarity with residential or commercial construction processes.
• Experience coordinating field service technicians or installation crews.
• Knowledge of warranty administration and manufacturer claim processes.

What We Offer

• Competitive salary based on experience.
• Health, dental, vision, and 401(k) benefits.
• Paid time off and company holidays.
• Stable and growing company with a strong reputation in the building materials industry.
• Professional development and advancement opportunities.

Ideal Candidate

The ideal candidate is organized, customer-focused, and proactive. They enjoy solving problems, coordinating multiple stakeholders, and ensuring customers receive prompt, professional support long after the initial sale. If you thrive in a fast-paced environment and take pride in delivering excellent service, we'd like to hear from you.

At BFS, we want you and your career to be greater than what you ever could have expected. Our supportive, people -first culture will build you up and empower you to do more, be more, and become better every day. Join us and see what’s possible when you can rise to new challenges, learn new skills, and add to your career tool belt every day.

At Builders FirstSource, we offer competitive, affordable benefits designed to make life better for you and the people you love. Our goal is simple — provide great plans that help you and your family to live happier, healthier and more secure lives.

Builders FirstSource is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Builders FirstSource, please call [phone] or email: [e-mail]. Please do not send resumes to this email address - it is intended only to be used to request an accommodation in submitting an application for a job opening.

Please note that due to the volume of applications received, we are unable to respond to individual inquiries about the status of your application.