Service Support Representative

Altec Industries, Inc; Saint Joseph (MO); On-site; USD 42,000 - 65,000; Full time

Job summary

Altec Industries, Inc. is seeking an Administrative Service Support professional to handle shipping, administrative tasks, inventory, parts and estimating within a fast-paced service environment.

You will interact with customers, supervisors, and vendors to resolve questions and fulfill service requests. Qualifications include a high school diploma or GED, plus experience in customer service or related fields.

Qualifications

• High School Diploma or GED required; two years in a related field preferred.
• Bachelor’s Degree with one year related experience preferred.
• Hydraulic or mechanical background preferred.
• Proven experience delivering high levels of customer support.
• Strong computer skills, especially Word and Excel.

Responsibilities

• Provide excellent customer support within Shipping, Administrative, Inventory, Parts and Estimating.
• Create accurate and timely shipping orders and communicate with customers and vendors.
• Schedule and track inventory actions; maintain accurate records for accounting and inventory owners.
• Process parts orders, research parts, and determine billing requirements.
• Develop accurate service estimates and manage the service estimating inbox.
• Support in a fast-paced environment and adapt to multiple transactions.

Skills

Customer service

Communication

Multitasking

Problem solving

Attention to detail

Team player

Fast-paced environment

Microsoft Word

Microsoft Excel

Education

High School Diploma or GED

Bachelor’s Degree + 1 year experience

Tools

Oracle

Service Studio

Job description

Responsibilities

PURPOSE OF POSITION:

• Responsible for providing excellent customer support and satisfaction within the Service Support areas: Shipping, Administrative, Inventory, Parts and Estimating. Responds to customer inquiries and resolves customer issues. Provides updates to Team Lead for internal teams on customer needs that contribute to the customer satisfaction.

Major Responsibilities

Administrative Service Support

• Creates accurate and timely shipping orders.
• Confers with customers, supervisors, and vendors to address questions, problems, or requests for service or equipment.
• Performs specific customer requirements for the opening and closing of Requests.
• Resolves problems with strong analytical and administrative abilities.
• Effectively represents Team Altec; Communicates any customer needs/requests within Service’s scope to the appropriate Altec entity or External customer.

Inventory Service Support

• Assists Supervisors and Technicians with the scheduling of required inventory actions.
• Maintains accurate records for dissemination to Accounting, Supervision and Inventory owners to facilitate continuous improvement in inventory management and accuracy.
• Conducts Freight debrief per established standards.
• Creates shipping labels as required for Mobile Service and Centralized shops as directed/required
• Attends peer to peer training as required to develop and maintain all required skills.

Parts Service Support

• Conducts Stock parts order entry, form entry as directed per established standards.
• Researches parts with assistance/oversight of applicably trained peers and/or supervision.
• Reconciles requests for parts order follow up and escalates as required.
• Determines correct billing requirements required to fulfill requests accurately and timely are being meet by reading Bill of Materials, Parts Pages and related information.
• Conducts the P.O. process within established Altec standards and provide accountability as required.

Estimating Service Support

• Reviews requests for estimates and assigns tasks to appropriate team member.
• Develops accurate Service Estimates using established processes.
• Monitors and maintains the Service Estimating inbox in order to identify and elevate requests for information and to assist with assignment of required tasks.
• Determines correct billing requirements required to fulfill requests accurately and timely are being meet by reading Bill of Materials, Parts Pages and related information.
• Processes Service Request in typical programs such as Oracle and Service Studio.
• All other duties as assigned

Education, Experience, and Skills Required

• High School Diploma or GED required and
• Two years of experience in industry related field required (i.e. Customer Service with manufactured products or product services; Material Support or inventory control for manufactured products; or Service Writing in a dealership or in a similar job function
• Or
• Bachelor’s Degree and
• One years’ experience in industry related field preferred (i.e. Customer Service with manufactured products or product services; Material Support or inventory control for manufactured products; or Service Writing in a dealership) or in a similar job function
• Hydraulic or mechanical background preferred
• Must have demonstrated experience of providing high levels of customer support
• Strong Computer Skills, especially in Microsoft Word and Microsoft Excel
• Demonstrated Problem Solving Skills
• Strong attention to detail
• Solid team player with a collaborative nature
• Ability to multitask and handle multiple transactions
• Ability to work effectively in a fast-paced environment
• Excellent written and verbal communication

Financial Budgeting, Capital, and/Or Manpower Responsibilities

• None

Other Position Specifications

• Demonstrated record of responsibility
• Extremely detail oriented
• Customer Service Oriented
• Motivated, goal oriented and persistent
• Maintain Company confidentiality
• Must handle stress and deadlines well
• Participate in Continuous Improvement Initiatives
• Travel 0-25%

Responsibility for Safety

• Safety In everything we do

Responsibility to Prevent Errors

• Ensures appropriate reviews have been performed as needed for high quality

Mental Alertness

• Continuous attention to all job functions ensuring quality products

Communication with Others

• Requires outside and inside contacts to carry out company policy and programs; Improper handling will have considerable effect on operational results; Must often deal with matters requiring explanation, persuasion and obtaining of approvals

Experience Level Adjustmnt

Should the selected candidate meet the qualifications of a more experienced level in the career path, the job level may be adjusted.

Why Join Altec?

If you're considering a career with Altec,there's never been a better time to join us! Our company was founded on values that place the customer first and prioritize our people as our greatest strength. Over the years, those values and our talented associates have helped us to earn the trust and confidence of customers worldwide. Today, Altec is an innovative, financially sound company that sets the standard of excellence in design,manufacturing and service — and that's why we're the ideal place for you to grow your career.

Founded in 1929, Altec is a privately held company headquartered in Birmingham, Alabama.Altec specializes in the manufacture, sale and service of aerial devices, digger derricks, cranes and specialty equipment for the electric utility, telecommunications, tree care, construction, and light and signs markets. We help our customers dig deeper and reach higher in more than 100 countries around the world.

EEO Statement

Altec Industries, Inc. and its affiliates are equal opportunity employers and maintain affirmative action plans to recruit, retain, develop, and promote qualified individuals without unlawful consideration of race, gender, color, religion, sexual orientation, gender identity, national origin, age, disability, citizenship status, veteran status, or any other characteristic protected by federal, state or local law. Altec strives to maintain a work environment free from unlawful discrimination and harassment, where associates are treated with respect and dignity.