Service Operations Scheduler & Admin Specialist

FilterPro USA companies; Florence (AL); On-site; USD 38,000 - 52,000; Full time

Job summary

FilterPro USA is seeking an Operations Support Assistant to provide administrative and operational support to the VP, Inventory Manager, and Service Operations Support Manager. The role focuses on data entry, reporting, and workflow coordination to maintain efficient daily operations across the service department.

The position is office-based with limited customer interaction and requires maintaining schedules, tickets, reports, and inventory information within company systems to ensure accuracy

Qualifications

• Strong organizational and multitasking abilities.
• High attention to detail and accuracy.
• Proficient in Microsoft Office applications.
• Strong data entry skills.
• Ability to work independently and manage multiple priorities.
• Strong internal communication skills.

Responsibilities

• Provide day-to-day administrative support to leadership and operations teams.
• Enter pre-built schedules into the company system and manage tickets.
• Run and distribute daily operational reports and pull invoices.
• Enter inventory transactions and assist Inventory Manager.
• Support workflow between operations, inventory, and leadership teams.

Skills

Organizational skills

Multitasking

Attention to detail

Data entry

Independent work

Communication

Tools

Excel

Outlook

Word

Job description

FilterPro USA is seeking an Operations Support Assistant to provide administrative and operational support to the VP, Inventory Manager, and Service Operations Support Manager. The role focuses on data entry, reporting, and workflow coordination to maintain efficient daily operations across the service department.

The position is office-based with limited customer interaction and requires maintaining schedules, tickets, reports, and inventory information within company systems to ensure accuracy