Service Dispatcher

Dead River; Brunswick (ME); On-site; USD 27,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) match

Paid time off

Paid holidays

Tuition assistance

Employee discounts

Growth opportunities

Job summary

Dead River seeks a Service Dispatcher to thrive in a fast-paced environment, coordinating dispatching, inventory, billing, payroll, and productivity to ensure top customer satisfaction and department profitability.

Responsibilities include scheduling technicians, handling service calls, managing contracts, and inputting data for invoicing. A strong emphasis on communication, organization, and detail is essential for success in this role.

Qualifications

• High school education or equivalent preferred.
• Strong communication and listening skills.
• Excellent planning and scheduling abilities.
• Attention to detail and accuracy in data input.

Responsibilities

• Answer incoming service calls courteously and log information.
• Schedule technicians for routine maintenance and major repairs as needed.
• Communicate with field technicians about job assignments and progress.
• Input parts and labor data to generate invoices for services performed.
• Manage contract program: set up, renew, and schedule annual maintenance.
• Track and restock parts to support technicians on the road.
• Coordinate the Gas Check program with customers and technicians.

Skills

Communication

Listening

Planning

Scheduling

Attention to detail

Accuracy

Organization

Analytical skills

Dependability

Professional presentation

Overtime flexibility

Adaptability

Education

High school diploma or equivalent

Job description

Join Our Team - Find Your Future!

$19.72 to $29.59 an Hour Depending on Experience

Position Summary:

Looking for an individual that enjoys a fast paced environment and has a high attention to detail. This person coordinates service dispatching, inventory, billing, payroll and productivity to ensure a high level of customer satisfaction and an efficient, profitable department.

Essential Functions:

• Courteously receives incoming service related calls from customers. Information is received, input into the computer system, and service scheduled.
• Schedules technicians for routine tune-ups and maintenance work as time allows. Service manager may be consulted to coordinate the scheduling of major repairs or installations.
• Uses radio or cellular telephone to communicate with field technicians regarding job assignments or job progress updates.
• Utilizes computer system to input parts and labor information needed to generate an invoice for service work performed.
• Reconciles billable and non-billable time for service technicians.
• Coordinates the service contract program by setting up new contracts, renewing and terminating contracts, and scheduling annual contract maintenance work.
• Assists in controlling parts inventory by accurately recording parts used and assisting technicians with van/pickup restocking.
• Coordinates Gas Check program by contacting customers, explaining the program, and scheduling technicians. Inputs gas check information into the computer system.

Highly Competitive Compensation and Industry Leading Benefits - Paid weekly!

• Health Insurance – Premiums as low as $6.41 for full time employees!
• Dental insurance and Vision Insurance
• Company Provided Life insurance, Short-term and Long-Term disability
• 401(k) plan with company match
• Paid time off and paid holidays
• Tuition assistance for employees and scholarships available for employees’ children
• Discounts on our products and services
• Opportunities for growth throughout our footprint.

Education:

A high school education or equivalent is preferred.

Contacts:

Service dispatchers frequently deal with customers, other employees (technicians, drivers, and office personnel), the service manager, and any sales personnel.

Experience:

Although no experience is necessary, some understanding of petroleum products, equipment and basic service is beneficial.

Certification and Testing: No licensing or testing is required for this position.

Decisions Made:

This service dispatcher must plan and schedule technicians time. Routine cleanings and maintenance scheduling decisions are made by the dispatcher. More complex scheduling is made in consultation with the service manager. The dispatcher handles customer complaints and service related issues. Issues that cannot be satisfactorily resolved are referred to the service manager.

Other Attributes Required:

• Good communication and listening skills
• Planning and scheduling skills
• Accuracy, organization, and attention to detail
• Analytical skills
• Dependability
• Courteous demeanor and professional appearance
• Flexibility to work overtime
• Ability to work in a dynamic environment without distraction

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.