Service Dispatcher

Capstone Mechanical, LP.; Florida; On-site; USD 35,000 - 55,000; Full time

Job summary

Capstone Mechanical, LP. is seeking a dispatcher to schedule and dispatch technicians for service, maintenance, and emergency calls.

The role involves coordinating daily routes, communicating status updates to customers and team members, and ensuring timely completion of dispatched work with courteous service. Responsibilities include handling service requests, maintaining accurate documentation, and supporting billing handoffs.

Qualifications

• Clear verbal and written communication with customers, technicians, coworkers, and supervisors.
• Ability to organize schedules, prioritize service calls, and adjust dispatch plans throughout the day.
• Attention to detail when documenting work orders, call notes, and service updates.

Responsibilities

• Receive customer service calls and dispatch technicians to appropriate service locations.
• Schedule daily service, maintenance, and emergency repair calls based on technician availability and customer needs.
• Communicate work order details, schedule changes, and service updates to technicians, customers, coworkers, and supervisors.
• Monitor technician locations and progress throughout the day to help maintain efficient dispatch flow.
• Provide technicians with relevant route, customer, equipment, traffic, weather, or access information needed to complete assigned calls.
• Document customer requests, service updates, call notes, and services performed in the appropriate system.
• Confirm technician time and basic work order information for billing handoff.
• Coordinate tools, parts, or inventory needs related to dispatched service orders as directed.
• Escalate scheduling conflicts, customer concerns, or service issues to the manager as needed.
• Other duties as assigned.

Skills

Clear communication

Organizational skills

Attention to detail

Schedule coordination

Education

High School Diploma or GED

Job description

Schedule and dispatch technicians for service, maintenance, and emergency repair calls. Coordinate daily routes, communicate service status, and support timely completion of dispatched work while providing courteous customer service and accurate updates to internal and external customers.

Responsibilities Include

• Receive customer service calls and dispatch technicians to appropriate service locations.
• Schedule daily service, maintenance, and emergency repair calls based on technician availability and customer needs.
• Communicate work order details, schedule changes, and service updates to technicians, customers, coworkers, and supervisors.
• Monitor technician locations and progress throughout the day to help maintain efficient dispatch flow.
• Provide technicians with relevant route, customer, equipment, traffic, weather, or access information needed to complete assigned calls.
• Document customer requests, service updates, call notes, and services performed in the appropriate system.
• Confirm technician time and basic work order information for billing handoff.
• Coordinate tools, parts, or inventory needs related to dispatched service orders as directed.
• Escalate scheduling conflicts, customer concerns, or service issues to the manager as needed.
• Other duties as assigned.

Requirements

• High School Diploma (or GED or High School Equivalence Certificate)
• 0-1 year of dispatching, scheduling, customer service, or related administrative experience preferred.
• Ability to organize schedules, prioritize service calls, and adjust dispatch plans throughout the day
• Clear verbal and written communication with customers, technicians, coworkers, and supervisors
• Attention to detail when documenting work orders, call notes, and service updates
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This job operates in a professional office environment. Must be able to sit and/or stand for extended periods of time.

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s business operations.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Employees understand the above job description and agree to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employees understand the Company reserves the right to delegate, remove, expand or change all responsibilities. Employees acknowledge that he/she can fulfill the above duties with or without reasonable accommodation.

This position is not eligible for employer visa sponsorship.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.