Service Coordinator- Generator Division

Air Centers of Florida; Jacksonville (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Air Centers of Florida in Jacksonville, FL is seeking a Service Coordinator for the Generator Department. You will coordinate service work orders, schedule technicians, and respond to service calls to keep operations running smoothly.

The role requires strong communication, time management, and organizational skills. Daily duties include coordinating parts, preparing quotes, tracking invoicing, and maintaining maintenance agreements while supporting other departments as needed.

Qualifications

• Associate degree or 2–3 years of customer service and/or logistics experience, industrial experience preferred.
• Proficient in Microsoft Office applications.
• Strong time management, organization, and accuracy in daily work.

Responsibilities

• Schedule service technicians daily in an efficient manner.
• Respond to incoming service related calls.
• Assist external customers with their service needs.
• Prepare quotations of all service related projects and follow up on a weekly basis.
• Projects include emergency calls, scheduled service calls, and preventative maintenance agreements.
• Monitor all daily invoicing and work in progress (WIP) report on a daily basis.
• Work closely with the parts department to ensure parts are on hand for technicians.
• Monitor and schedule all periodic maintenance agreements.
• Input service data in business operating systems.
• May support other departments during special circumstances such as vacation coverage.
• Assist parts dept by maintaining organization of parts and workflow in Jacksonville shop.
• Assist with warehouse tasks, including forklift operation, warehouse cleanliness, stocking, loading/unloading shipments, and UPS shipments.

Skills

Time management

Interpersonal communication

Organization

Accuracy

Verbal communication

Written communication

Mechanical aptitude

Technical aptitude

Teamwork

Computer literacy

Education

Associate degree, or 2 to 3 years of customer service and/or logistics experience (industrial experience preferred), or an equivalent combination of education and experience

Tools

FieldServio

Job description

Job Description

JOB SUMMARY

The Service Coordinator is responsible for the coordination of service work orders for the Generator Department.

Essential Job Functions

• Schedule service technicians daily in an efficient manner


• Respond to incoming service related calls.


• Assist external customers with their service needs


• Prepare quotations of all service related projects and follow up on a weekly basis. Projects include emergency calls, scheduled service calls, and preventative maintenance agreements.


• Monitor all daily invoicing and work in progress (WIP) report on a daily basis


• Work closely with the parts department to make sure all parts are on hand for the technicians' service jobs


• Monitor and schedule all periodic maintenance agreements


• Input service data in business operating systems

Additional Job Functions

• May be required to support the other departments during special circumstances such as vacation coverage


• Assist parts dept by maintaining organization of parts and workflow in Jacksonville shop


• Assist with other parts dept duties, including but not limited to, warehouse tasks such as forklift operation, cleanliness of warehouse, putting away stock orders, loading and unloading truck shipments, & preparing shipment of parts via UPS

Required Experience

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES (including physical and work environment)

• Computer literacy is required, including a working knowledge of Microsoft Office applications (i.e. Outlook, Word, Excel)


• Working knowledge of a Windows based business system or FieldServio is preferred


• Incorporate time management skills on a continuous basis


• Skilled in the areas of interpersonal communication, organization, accuracy, and professional verbal and written communication


• Basic mechanical and technical aptitude


• Must be able to handle high pressure situations and adapt well to changes in the market


• Working knowledge of Microsoft Office applications such as Excel, Word, Outlook and Internet Explorer as well as the ability to learn the Company's business operating system


• Ability to apply teamwork principles when working with Company personnel


• Work environment requires exposure to computer screen, typing/mouse usage, and extended periods of sedentary work.


• Ability to lift materials up to 25 pounds

MINIMUM JOB QUALIFICATIONS (education, Work Experience, Licenses/certifications)

• Associate degree, or 2 to 3 years of customer service and/or logistics experience (industrial experience preferred), or an equivalent combination of education and experience

Keyword: Service Coordinator- Generator Division