Service Coordinator

General Mechanical Services; Monroe (OH); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Work culture

Employee appreciation

Stability & Tech

Training

Job summary

General Mechanical Services is seeking a Service Coordinator at our Monroe, OH facility reporting to the Business Operations Manager. You will lead daily dispatch functions for service, maintenance, and emergency repairs, acting as the liaison between customers and the company to ensure needs are met with a customer-to-client approach.

Responsibilities include scheduling, coordinating technicians, processing orders, tracking status, and supporting payroll.

Qualifications

• High School Diploma or GED or equivalent.
• 3+ years of dispatching experience.

Responsibilities

• Serve as the initial point of contact with escalated issues and inform manager.
• Receive customer service calls and schedule or dispatch technicians to appropriate locations.
• Relay work orders, messages, or information to or from technicians or customers.
• Communicate with customers, coworkers, or supervising personnel to address questions, problems, or requests for service.
• Communicate with the customer the status of service call and relay information to technician and service representatives as needed.
• Prepare and schedule daily work and run schedules.
• Receive and document customer purchase orders.
• Track status of any orders and resolve problems.
• Confirm time, check material, and submit for billing once matched to biller.
• Monitor technician locations and utilization to coordinate service and schedules.
• Record and enter records of customer requests, work or services performed.
• Coordinate and determine tools and inventory needed for technician to complete service order.
• Advise technicians and coworkers about traffic problems, hazards, etc.
• Identify best itinerary based on customer and equipment knowledge.
• Manage the unbilled hours report.
• Submit tech hours for payroll processing.
• Assist and train dispatchers.
• Perform administrative activities related to parts, labeling, etc.
• Other duties as assigned.

Skills

Dispatching

Customer service

Education

High School Diploma

Job description

• A compelling work culture and company values.
• A sense of purpose and employee appreciation.
• Support & Stability & Technology
• Training

What we offer

• A compelling work culture and company values.
• A sense of purpose and employee appreciation.
• Support & Stability & Technology
• Training

Located in our Monroe, OH facility and reporting to the Business Operations Manager, the Service Coordinator will lead and direct the daily functions of the dispatch department. You will help with scheduling and dispatching technicians for service, maintenance, or emergency repairs outside the place of business and will act as a liaison between the customer and the company, making sure customer needs are met by creating a customer to client atmosphere in all interaction with internal and external customers.

Responsibilities

• Serve as the initial point of contact with escalated issues and inform manager.
• Receive customer service calls and schedule or dispatch technicians to appropriate locations.
• Relay work orders, messages, or information to or from technicians or customers.
• Communicate with customers, coworkers, or supervising personnel to address questions, problems, or requests for service.
• Communicate with the customer the status of service call and relay information to technician and service representatives as needed.
• Prepare and schedule daily work and run schedules.
• Receive and document customer purchase orders.
• Track status of any orders and resolve problems.
• Confirm time, check material, and submit for billing once matched to biller.
• Monitor technician locations and utilization to coordinate service and schedules.
• Record and enter records of customer requests, work or services performed.
• Coordinate and determine tools and inventory needed for technician to complete service order.
• Advise technicians and coworkers about traffic problems, such as construction areas, accidents, congestion, weather conditions, or other hazards if known.
• Identify best itinerary based on customer and equipment knowledge.
• Manage the unbilled hours report.
• Submit tech hours for payroll processing.
• Assist and train dispatchers.
• Perform administrative activities, which may include returning parts for credit, assisting with labeling incoming equipment or parts for service and construction departments.
• Other duties as assigned.

Qualifications

• High School Diploma (or GED or High School Equivalence Certificate).
• 3+ years of dispatching experience.

Reasonable Accommodation

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s business operations.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Employee understands the above job description and agrees to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employee understands that the Company reserves the right to delegate, remove, expand or change any and all responsibilities. Employee acknowledges that he/she can fulfill the above duties with or without reasonable accommodation.

Applicants must be currently authorized to work in the United States on a full-time basis. This position is not eligible for employer visa sponsorship.