Service Billing & Admin Specialist

Legence; Edina (MN); Hybrid; USD 39,000 - 43,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401(k)

Job summary

Gilbert Mechanical, a Legence company, is seeking a Service Billing Clerk & Admin to support service billing, invoicing, and general admin tasks for Project Managers and Ops teams in the Twin Cities area.

The role involves preparing invoices, tracking parts, assisting with warranty claims, and delivering high-quality customer service to internal and external stakeholders. Strong Excel/Word/Outlook skills and reliable, punctual work ethic are essential.

Qualifications

• High school diploma or GED required.
• Minimum two years' administrative support and/or billing experience.
• Construction-related business experience preferred.

Responsibilities

• Gather information from service technicians to formulate billings to clientele
• Gather and sort accounts payable vendor invoices to attach to service billings
• Distribute invoices to project managers for approval
• File all invoices
• Perform general administrative tasks to support Accounting & Operations staff
• Perform general administrative tasks to support Sales, Project Management, and Operations staff
• Provide Customer Service to both internal and external sources of whom we conduct business

Skills

Punctuality

Adaptability

Verbal & written communication

Customer service

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Outlook

Adobe Acrobat

Job description

Gilbert Mechanical, a Legence company, is seeking a Service Billing Clerk & Admin to support service billing, invoicing, and general admin tasks for Project Managers and Ops teams in the Twin Cities area.

The role involves preparing invoices, tracking parts, assisting with warranty claims, and delivering high-quality customer service to internal and external stakeholders. Strong Excel/Word/Outlook skills and reliable, punctual work ethic are essential.