Service Accounts Coordinator Team Lead

Vector Security, Inc; United States; Remote; USD 40,000 - 80,000; Full time

Job summary

Join a forward-thinking company as a Service Accounts Coordinator Team Lead, where your role will be pivotal in managing customer accounts and ensuring efficient service delivery. This position offers the chance to engage with customers, coordinate with internal teams, and contribute to process improvements. You will be part of a dynamic team that values collaboration and innovation, making a significant impact on customer satisfaction. With a competitive compensation package and a supportive work environment, this opportunity is perfect for someone looking to grow in the security industry and make a difference every day.

Benefits

Medical, dental and vision coverage

Company paid life and AD&D insurance

Company paid short- and long-term disability

401k retirement savings plan

Flexible Spending Account

Paid time off

Employee Assistance Program (EAP)

Qualifications

• 3-4 years of industry-related experience required.
• Strong communication and customer service skills are essential.

Responsibilities

• Manage daily escalations for customer accounts and maintain processes.
• Create estimates and coordinate billing requirements with customers.

Skills

Communication Skills

Interpersonal Skills

Multi-Tasking

Time Management

Customer Service Orientation

Education

High School or Equivalent

Tools

Excel

Word

Outlook

D365

Job description

At Vector Security We Think Big, Do the Right Thing, and Make a Difference Every Day! If this is how you like to work, we’d like to invite you to join our team as our new Service Accounts Coordinator Team Lead!

We offer great benefits, a competitive salary, and growth opportunities. We think you’ll find what you want here because what we do matters - to us, our customers, and most of all, our team members.

Location: Remote - US/USA

Summary:

• As a Service Accounts Coordinator Team Lead, you will manage daily escalations for customer accounts, communicating with customers and creating processes. Maintain and update customer-specific processes in Twiki to provide efficient customer service.

What You'll Do:

• Create estimates for service work using POR form and coordinating with customers for approval and updates.
• Assess the customer’s billing requirements and scope of work to ensure correct and timely processing of TNB (Temporarily Not Billable).
• Review work orders and coordinate with departments to assess customer invoices and billable determinations for Accounts Receivable disputes.
• Follow up with field technicians to gather additional information regarding in-progress or completed work orders.
• Work Order Reporting & Maintenance:
  • Run and assess weekly reports from D365 on opened or closed work orders and ensure efficient completion of scope of work.
  • Collaborate with internal departments and field technicians to ensure that service jobs are progressing toward timely completion.
  • Run and assess daily reports from D365 of emergency service requests to ensure technician response and closure of customer requests.
  • Coordinate as needed with internal departments to handle escalated customer issues and provide troubleshooting resolutions.
• Customer Meetings:
  • Participate in regular meetings with customers and internal department teams to provide information and progress updates on service requests.
  • Communicate with customer to understand their current needs and any changes on their end regarding processes to ensure that service levels are being met.
  • Participate in Quarterly Business Review meetings to review information related to Service Level Agreement performance and improvements needed.
• Internal Meetings:
  • Participate in regular A-Team calls with internal departments to review the status of open service tickets/jobs.
  • Review escalated customer concerns to evaluate and determine the solution to these issues.
  • Collaborate with Technical Services and on-site Technician to assess technical issues on a jobsite to determine the best solution and ensure updated communications.
• Update customer page on processes and work closely with internal departments to ensure accuracy of data.

What You'll Need:

• High School or Equivalent
• 3-4 Years: Industry Related Experience
• Communication & Interpersonal Skills:
  • Regularly communicate with internal and external customers
• Advanced knowledge of Excel, Word, and Outlook.
• Multi-Tasking:
  • Handling regular activities, coordinating with different teams, handling escalations.
• Time Management:
  • Prioritizing tasks to ensure efficient customer service.
• Customer Service Oriented:
  • Being able to work with the customer to facilitate their needs.
• Dependable:
  • Attend customer meetings on time to ensure efficient customer service.

What You'll Get:

We offer a “Total Rewards” package including:

• Competitive Compensation with Incentive Eligibility
• Medical, dental and vision coverage
• Company paid life and AD&D insurance.
• Company paid short- and long-term disability.
• Voluntary benefit products
• 401k retirement savings plan
• Flexible Spending Account
• Paid time off
• Employee Assistance Program (EAP)

About Us:

We are one of the largest security integrators in the country and have proudly been installing innovative security and smart automation solutions in homes and businesses for more than 50 years. Our purpose is to make our world more secure, connected and empowered, one customer at a time.

Our Values:

• Win as a team.
• Do the right thing.
• Make a difference every day.
• Get it done.
• Think Big.

If you share these ideas, we’d love to hear from you!

Vector Security is a Drug-Free Workplace

Vector Security is an Equal Opportunity Employer

All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, transgender, national origin, veteran, or disability status.