Senior Vendor Incentive Payments & Collections Specialist

Winsupply; Moraine (OH); On-site; USD 42,000 - 64,000; Full time

Job description

Senior Incentive Processing Specialist - Collections

Company Description

Winsupply is a group of over 670 locally‑owned companies operating across a variety of industries, including HVAC, plumbing, electrical, and more. We create and enable entrepreneurs to achieve their dreams through wholesale distribution, providing finance, accounting, IT, and back‑office operations.

Job Description

Winsupply Sourcing Services (WSS) operates ~2 million square feet of wholesaling warehouse space and offers inventory and vendor management to become the premier vendor partner for our customer base. Our clients are aspiring entrepreneurs who own and operate wholesale distribution businesses—over 650 nationwide. In this role you will have a direct impact on the success of these small businesses across the United States by managing vendor incentive payments, collections, and process improvements.

Key Job Responsibilities

• Coordinate receipt of vendor funds and report volume incentive dollars earned under contract.
• Process vendor payments and credit memos, ensuring accurate internal record‑keeping.
• Upload vendor earning information into the internal accounting system with correct processing.
• Work with vendors to resolve discrepancies, omissions, and template usage.
• Lead training and best‑practice sharing across the VIP team and coordinate with the Vendor Relations team.
• Lead and enhance the framework for expectations on preferred vendors’ incentive payments, including tracking, automation, and reporting.
• Transition preferred vendors’ payments to ACH/Wire transfer and partner with the FAAST team for collections, check processing, and accounting practices.
• Develop automation of vendor payments and allocations with IT and data analytics teams.
• Provide insights on vendors with delinquency or inaccurate incentive payments to VP, Vendor Relations.
• Communicate with acquired companies to map to Winsupply and validate incentive payments.
• Support the VP of Vendor Marketing & Finance in redefining sourcing services processes for incentive submissions and compliance.
• Provide process, trend, and self‑service education to Local Company Presidents while maintaining confidentiality.

Qualifications

Bachelor’s Degree in Business, Accounting, Finance, or a related field. In lieu of a degree, relevant experience will be considered. Experience in the wholesale industry is a plus. Proficiency with office technology and software.

Physical Demands

Employee is regularly required to sit, use hands, handle controls, talk, hear, reach, stand, walk, stoop, and occasionally lift or move up to 50 lbs. Vision requirements include close vision and ability to focus. Employee must be able to operate a motor vehicle and infrequently travel by air.

EEO Statement

We are committed to inclusion, diversity, and equal employment opportunity, regardless of race, color, ancestry, religion, sex, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other factor protected by applicable federal, state, or local laws.

Other Details

Seniority Level: Entry level
Employment Type: Full-time
Job Function: Finance
Industry: Wholesale