Inbound Processing Specialist Intern

SmartRecruiters, Inc.; Moraine, Northern (OH, KY); Hybrid; USD 20,664,000 - 30,307,000; Full time

Job summary

Winsupply offers an internship program designed to help students build valuable skills through immersive learning, off-site training, and a collaborative capstone project. The program emphasizes professional development via mentorship, networking opportunities, and hands-on experience in real-world projects.

Participants will develop their careers and contribute to innovative solutions within Winsupply, supporting small business success and long-term organizational growth.

Qualifications

• Must be enrolled in an accredited university or college (undergrad or master's).
• Demonstrates strong communication and teamwork abilities.
• Shows problem solving and self-motivation with a willingness to learn.

Responsibilities

• Learn WSS systems (ERP, OnBase, AP Portal/Gateway) to support invoice reconciliation.
• Match vendor invoices with POs and receivers; verify terms and payments.
• Process invoices for direct-from-manufacturer shipments and maintain vendor data.
• Collaborate with RDC staff to resolve shipping errors, damages, and claim disputes.

Skills

Communication Skills

Teamwork

Problem solving

Self-motivation

Willingness to learn

Education

Currently enrolled in an accredited university or college (undergrad or master's)

Job description

Winsupply is in the business of creating and enabling entrepreneurs to achieve their dreams through wholesale distribution. Winsupply is a group of over 680 locally-owned companies that operate across a variety of industries, including HVAC, Plumbing, Electrical and more. The purpose of the support services campus is to eliminate obstacles and provide support to help our entrepreneurs succeed. Support service employees assist entrepreneurs in achieving their dreams through finance, accounting, IT, and other back-office operations.

Job Description

Internship Summary

The Winsupply Internship Program offers students a unique opportunity to build valuable skills through immersive classroom learning, off-site training, and a collaborative capstone project. The program is structured to promote professional development by offering mentorship, meaningful networking opportunities, and hands-on experience in real-world projects. Participants will not only develop their careers but also make a significant impact within the Winsupply organization, contributing to innovative solutions and long-term success.

Position Summary

Winsupply Sourcing Services (WSS) manages 2 million square feet of warehouse space, providing inventory and vendor management for over 650 entrepreneurial wholesale businesses nationwide. This role supports WSS's operations by ensuring accurate inventory records, pricing, and timely vendor claims. With nearly 750,000 transactions annually, you'll collaborate with vendors and customers to drive efficiency and support small business success.

Key Responsibilities

• Learn WSS systems (ERP, OnBase, AP Portal/Gateway) to execute invoice reconciliation.
• Match vendor invoices with purchase orders and receivers, verifying accuracy in terms, payments, and freight.
• Process invoices for direct-from-manufacturer shipments and maintain accurate vendor data.
• Collaborate with RDC staff to resolve shipping errors, damages, and claim disputes.
• Manage vendor credits, chargebacks, and deductions, ensuring proper documentation and resolution.

Competencies for Success

• Communication Skills
• Ability to work both independently and collaboratively
• Problem solving
• Self-motivation
• Willingness to learn
• Critical thinking
• Integrity

Qualifications

Minimum Qualifications

• Currently enrolled in an accredited university or college, either at the undergraduate or master's level.

Additional Information

Physical Demands

The physical demands here are representative of those that must be met to successfully perform the essential job functions with or without reasonable accommodations:

• Sitting for extended periods of time.
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other computer components.

We are committed to inclusion, diversity, and equal employment opportunity, regardless of race, color, ancestry, religion, sex, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other factor protected by applicable federal, state, or local laws.