Senior Vehicle Event Coordinator

GLS North America; Sterling Heights (MI); On-site; USD 23,000 - 32,000; Full time

Job summary

GLS North America in Sterling Heights, MI, is seeking a Sr. Vehicle Coordinator to manage event vehicles from ordering to delivery. You’ll work with clients, vendors, and internal teams to ensure on-time transport and compliance with company policies, while supporting the Global Logistics Event Team.

The role requires 1–3 years in customer service or event coordination, strong communication, and proficiency in MS Office. Hours are weekdays, with potential occasional evenings.

Qualifications

• High school diploma or GED required.
• Valid driver’s license with a clean driving record.
• 1–3 years of experience in customer service, event coordination, or related field.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong written and verbal communication skills.
• Analytical thinker with problem-solving abilities.
• Detail-oriented and able to adapt to changing priorities.
• Ability to work with minimal supervision and meet deadlines.
• Demonstrated punctuality, attendance, and dependability.

Responsibilities

• Vehicle Management: Order and track event vehicles, maintaining accurate status updates in tracking logs.
• Logistics & Coordination: Ensure vehicles are transported to and from event sites on schedule.
• Billing & Compliance: Process tolls, violations, and tax-related vehicle expenses.
• Documentation: Maintain accurate records for each event in compliance with GM policies.
• Vendor & Dealership Liaison: Work with GM dealerships and vendors for vehicle preparation, repairs, and plating.
• Buyback Processing: Complete vehicle buybacks efficiently while adhering to GM policy.
• Reimbursements: Handle non-dealer and dealer reimbursements as required.
• Cross-Team Coordination: Collaborate with internal departments to meet deadlines and maintain smooth event operations.
• Adhere to Company Values: Align practices with DRIVEN values and mission.

Skills

MS Office

Communication

Analytical thinking

Detail-oriented

Time management

Punctuality

Customer service experience

Self-motivation

Education

High school diploma or GED

Tools

Excel

Word

PowerPoint

Job description

As a Sr. Vehicle Coordinator on the Global Logistics Event Team, you will oversee event vehicle management from start to finish—including ordering, tracking, and ensuring timely transportation. You will work closely with clients, vendors, and internal teams to maintain seamless operations while upholding compliance with company and client policies.

SalaryOverview:

The pay rate for this role starts at $20 per hour.

Hours:

The hours for this role are Monday through Friday 7:30am to 4pm.

Sr. Vehicle Coordinator Responsibilities include:

• Vehicle Management: Order and track event vehicles, maintaining accurate status updates in tracking logs.
• Logistics & Coordination: Ensure vehicles are transported to and from event sites on schedule.
• Billing & Compliance: Process tolls, violations, and tax-related vehicle expenses.
• Documentation: Maintain accurate paper and digital records for each event in compliance with GM policies.
• Vendor & Dealership Liaison: Work with GM dealerships and vendors for vehicle preparation, repairs, and plating.
• Buyback Processing: Complete vehicle buybacks efficiently while adhering to GM policy.
• Reimbursements: Handle non-dealer and dealer reimbursements as required.
• Cross-Team Coordination: Collaborate with internal departments to meet deadlines and maintain smooth event operations.
• Adhere to Company Values: Align business practices with Suburban Automotive Service’s DRIVEN values and mission.

Sr. Vehicle Coordinator Qualifications and Skills:

• High school diploma or GED required.
• Valid driver’s license with a safe driving record (required).
• 1–3 years of experience in customer service, event coordination, or a related field.
• Previous automotive experience preferred but not required.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, etc.).
• Strong written and verbal communication skills.
• An analytical thinker with the ability to troubleshoot logistical challenges.
• Detail-oriented with the ability to adapt to changing priorities.
• Ability to work with minimal supervision while meeting deadlines.
• Demonstrated punctuality, attendance, and dependability.

Sr. Vehicle Coordinator Working Conditions and Physical Demands include:

• This position is performed in an office setting. Applicants must be okay with sitting for extended periods.
• Work requires a willingness to work a flexible schedule. May require occasional evening and/or weekend work.