Senior Travel & Expense Compliance Lead

Woven; Austin (TX); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Stock options

Health, dental, vision insurance

Retirement plans

Job summary

CesiumAstro is seeking a Senior Travel & Expense Compliance Analyst to lead travel policy compliance and budgeting support. You will work across finance, accounting, and operations to ensure adherence to government regulations, including per diem limits, while optimizing financial planning processes.

The role involves advising employees, maintaining Ramp configurations, and contributing to planning cycles and improvements.

Qualifications

• Bachelor's degree in Finance, Accounting, Economics, Business Administration or related field with 5–8 years rel. experience or Master's with 3–6 years.
• Proficiency in travel and expense administration, expense review, policy compliance, and financial controls.
• Familiarity with government travel requirements, federal per diem rates, allowable and non-reimbursable costs.

Responsibilities

• Own compliance with government travel regulations, including per diem caps and non-reimbursable categories.
• Implement and maintain company travel and expense policy, including Ramp configurations and approvals.
• Benchmark travel rates to ensure policy and government rate limits are met.

Skills

Policy compliance

Financial controls

Forecasting

Excel

Collaboration

Education

Bachelor's degree in Finance/Accounting/Economics/Business Administration

Master's degree (preferred)

Tools

Oracle ERP

SAP

NetSuite

Power BI

Adaptive Planning

Anaplan

Job description

Please Note:To conform with the United States Government Space Technology Export Regulations, the applicant must be a U.S. citizen, lawful permanent resident of the U.S., conditional resident, asylee or refugee (protected individuals as defined by 8 U.S.C. 1324b(a)(3)), or eligible to obtain the required authorizations from the U.S. Department of State.

AtCesiumAstro, we are developers and pioneers of out-of-the-box communication systems for satellites, UAVs, launch vehicles, and other space and airborne platforms. We take pride in our dynamic and cross-functional work environment, which allows us to learn, develop, and engage across our organization. If you are looking for hands-on, interactive, and autonomous work, CesiumAstro is the place for you. We are actively seeking passionate, collaborative, energetic, and forward-thinking individuals to join our team.

We are looking to add a Senior Travel & Expense Compliance Analystto our team. If you enjoy working in a startup environment and are passionate about making an impact in a growing company, we would like to hear from you.

In this position, you will own travel and expense compliance for the company while supporting financial planning, forecasting, and budgeting. This role administers the company's travel policy, including policy setup in Ramp, and ensures travel spending meets company policy and applicable government requirements, such as per diem and lodging rate limits.

It also applies FP&A knowledge to analyze financial information, identify trends and risks, and develop recommendations that inform financial and operational decisions.

Working cross-functionally with finance, accounting, operations, and program management, this role advises employees and leaders on travel policy, tracks changes to government travel regulations, and contributes to planning cycles and improvement initiatives.

JOB DUTIES AND RESPONSIBILITIES

• Own compliance with government travel regulations affecting allowable rates on applicable contracts, including per diem caps and non-reimbursable categories such as alcohol.
• Partner with Finance to implement and maintain Company travel and expense policy, including policy setup, system configurations, and approval workflows within Ramp.
• Research and benchmark hotel, rental car, and other travel rates to confirm compliance with Company policy and government rate limits.
• Review travel-related expenses for policy and regulatory compliance, pushing back on and declining non-compliant requests with clear, well-supported rationale.
• Monitor changes to government travel and per diem regulations, updating internal guidance and communicating changes to employees.
• Serve as a resource for employees and other departments on travel and expense policy questions.
• Identify opportunities to improve financial planning processes, reporting accuracy, and analytical capabilities.
• Support implementation of financial planning tools, reporting enhancements, and operational improvements.
• Maintain financial planning documentation, models, and reporting templates.
• Ensure financial activities comply with company policies, financial controls, and established procedures.

JOB REQUIREMENTS AND MINIMUM QUALIFICATIONS

• Bachelor's degree in Finance, Accounting, Economics, Business Administration, or a related field with 5–8 years of related experience, or a Master's degree with 3–6 years of related experience in financial planning and analysis, finance, accounting, corporate finance, or a related discipline.
• Proficiency in travel and expense administration, expense review, policy compliance, and financial controls.
• Familiarity with government travel requirements, federal per diem rates, allowable and non-reimbursable costs, and related compliance considerations.
• Experience identifying financial trends, forecast variances, operational risks, policy exceptions, and performance gaps that affect business results.
• Sound judgment when evaluating planning assumptions, financial scenarios, travel and expense compliance, and business impacts to support informed decisions.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience using Enterprise Resource Planning (ERP) systems, such as Oracle, SAP, NetSuite, Microsoft Dynamics, or equivalent financial platforms.
• Working knowledge of financial planning, budgeting, and reporting tools, such as Adaptive Planning, Anaplan, Hyperion, or equivalent platforms.
• Experience with business intelligence and reporting tools, such as Power BI, Tableau, or equivalent platforms.
• Familiarity with travel and expense management platforms, such as Ramp or equivalent applications.

CesiumAstro considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills. Full-time employment offers include company stock options and a generous benefits package including health, dental, vision, HSA, FSA, life, disability and retirement plans.

CesiumAstro is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard torace, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Please note: CesiumAstro does not accept unsolicited resumes from contract agencies or search firms. Any unsolicited resumes submitted to our website or to CesiumAstro team members will be considered property of CesiumAstro, and we will not be obligated to pay any referral fees.