Senior Trade Show & Event Manager

01 Calix North America; United States; Remote; USD 104,000 - 174,000; Full time

Benefits offered by this job

Health and wellbeing programs

Bonus eligibility

Job summary

Calix is seeking a Senior Trade Show & Event Manager to lead end-to-end event execution across trade shows and conferences. You will manage on-site delivery, booth production, registrations, and vendor coordination, ensuring flawless delivery from planning to closeout.

In this role, you will partner with stakeholders, track budgets, create timelines and run-of-show documents, and drive post-event ROI with lead handoffs to Sales.

Qualifications

• 8-12+ years of experience executing trade shows, conferences, and events.
• Ability and willingness to travel approximately 30%-40%, including evenings and weekends.
• Strong project management skills with attention to detail across aggressive timelines.
• CMP or similar certification is a plus; Bachelor’s degree preferred.

Responsibilities

• Execute assigned trade shows and events from planning through on-site delivery and post-event closeout.
• Manage booth design, production, F&B orders, vendors, and on-site logistics.
• Track budgets, PO creation, invoices, and vendor payments.

Skills

Project management

Attention to detail

Communication

Travel flexibility

Team coordination

Education

Bachelor’s degree

Tools

Cvent

Teams

SharePoint

Job description

Senior Trade Show & Event Manager

End-to-End Event Execution & On-Site Delivery

Execute assigned trade shows and events from planning through on-site delivery and post-event closeout, with exceptional attention to detail and a high standard of service. Personally manage the day-to-day details of event execution, including booth design and production, F&B orders, vendor coordination, event supplies, shipping, signage, audiovisual needs, transportation, hotel room blocks, and on-site setup and breakdown. Build and maintain detailed event timelines, run-of-show documents, production schedules, checklists, and deadlines, ensuring every deliverable is completed accurately and on time. Serve as a hands‑on on-site event lead, actively supporting setup, vendor arrivals, booth readiness, attendee needs, schedule changes, and real-time troubleshooting throughout the event. Execute event registration and ticketing, including building and maintaining attendee lists, tracking RSVPs, processing changes, and ensuring registration information is accurate and current. Use event management platforms such as Cvent, along with internal tracking systems, to execute registration, attendee communications, and event logistics. Coordinate and personally track event supply, collateral, and inventory needs, including placing orders, managing warehouse requests, monitoring shipments, and confirming materials arrive on time and are event-ready.

Cross-Functional Planning & Stakeholder Coordination

Manage multiple concurrent events with competing priorities and deadlines. Partner cross-functionally with internal stakeholders to align event strategy with target attendee personas and event objectives. Support contract negotiation and coordination with venues, vendors, and suppliers as needed. Serve as the primary point of contact for event-related communications across key stakeholders. Build and maintain strong working relationships and collaboration with external vendors and strategic partners.

Budget Tracking & Event Expense Management

Track event budgets in real time, ensuring all expenses are accurately recorded and aligned to approved spend. Create and manage purchase orders (POs), process invoices, and coordinate timely vendor payments. Reconcile event expenses, including vendor invoices, credit card charges, and internal expense reports. Maintain detailed budget trackers and financial documentation for each event. Flag budget variances early and ensure alignment to pre-approved financial targets.

Post-Event Reporting, Recap & Follow-Up

Drive post-event ROI measurement and attribution, including lead tracking, pipeline impact, and engagement metrics. Collect and analyze attendee feedback and performance data to evaluate overall event success. Create post-event recaps and reports, highlighting key insights, outcomes, and recommendations. Ensure timely follow-up and lead handoff to sales, with clear tracking of next steps and outcomes.

Qualifications

8-12+ years of relevant experience executing trade shows, conferences, and events, with a strong focus on hands‑on logistics and delivery. Ability and willingness to travel approximately 30%-40%, including evenings and weekends, to support on-site event execution. Strong project management skills, with exceptional attention to detail and the ability to manage aggressive timelines across multiple priorities. Ability to perform in high‑pressure, fast‑paced, deadline‑driven environments with professionalism and an unflappable attitude. Strong sense of ownership, accountability, and a positive, team‑oriented approach. Advanced proficiency in Microsoft Office and collaboration tools such as Teams and SharePoint. Advanced knowledge of Cvent preferred, experience with additional event management platforms a plus. CMP or similar industry certification is a plus; Bachelor’s degree preferred.

Benefits

Calix is proud to offer comprehensive health and wellbeing programs for our employees, details provided by recruiter.

Location

Calix is a fully remote company so this position can be located in the United States or Canada.

Compensation

• San Francisco Bay Area: 133,400 - 200,100 USD Annual
• Select US Metros and States: 116,000 - 174,000 USD Annual
• Other US Locations: 104,400 - 156,600 USD Annual

As a part of the total compensation package, this role may be eligible for a bonus. For information on our benefits click here.

The Calix platform enables Communication Service Providers (CSPs) of all sizes to transform and future‑proof their businesses. Through real‑time data, automation, and actionable insights delivered via Calix One - our cloud-first, AI-powered platform - CSPs can simplify operations, collapse cost, and accelerate innovation. Calix One brings together the automation of everything and the experience of one, empowering customers to deliver differentiated subscriber experiences while driving acquisition, loyalty, and revenue growth. This is the Calix mission: to enable CSPs of all sizes to simplify, innovate, and grow, strengthening both their businesses and the communities they serve. We’re at the forefront of a once-in-a-generation change in the broadband industry. Join us as we innovate, help our customers reach their potential, and connect underserved communities with unrivaled digital experiences. To learn more, visit the Calix web site at www.calix.com To learn more about our international job opportunities, please visit our International Careers Page

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