Senior Time & Scheduling Coordinator

4500 Marathon Petroleum Company LP; Saint Paul Park (MN); On-site; USD 53,000 - 92,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401k matching program

Paid parental leave

Educational reimbursement

Discretionary annual bonus

Job summary

Marathon Petroleum Company seeks a Time & Scheduling Coordinator at the St. Paul Park refinery to support hourly employees using WorkForce for timekeeping and Indeavor for scheduling. You’ll ensure accurate payroll and timely compensation in line with union contracts and MPC practices.

Reporting to the HR Director, this on-site role covers training, reporting, and process improvements while maintaining confidentiality and adherence to policies and laws.

Qualifications

• High School Diploma or equivalent required.
• Four (4) years of time keeping, scheduling, record keeping, or relevant experience required.
• Experience with large, complex payroll involving different pay rules and labor contracts is highly preferred.
• Experience using Workforce and Indeavor preferred.

Responsibilities

• Serves as site scheduling and timekeeping SME, coordinating salary timekeeping with other departments.
• Coordinates with corporate payroll for biweekly payroll processing and pay adjustments.
• Handles exceptions to employee schedules (shift trades, call-ins, pay code edits, etc.).
• Coordinates with HR Partners on site programs like job bidding, absence control, and fatigue risk management.
• Creates and maintains schedules for hourly personnel ensuring compliance with CBAs and MPC pay practices.
• Delivers timekeeping and scheduling training for new hires and supervisors.
• Provides reporting and research support for timekeeping, scheduling, and payroll data requests.
• Troubleshoots scheduling, timekeeping, and payroll issues and supports staff.

Skills

Timekeeping

Scheduling

Payroll processing

Workforce software

Indeavor

Microsoft Office

Education

High School Diploma or equivalent

4 years of relevant experience

Tools

WorkForce

Indeavor

Job description

An exciting career awaits you At MPC, we’re committed to being a great place to work – one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment.

Position Summary

Marathon Petroleum Company has an opening for a Time & Scheduling Coordinator within the Human Resources Department at the St. Paul Park, MN Refinery. This role will provide scheduling and payroll support services primarily to hourly employees at the facility utilizing WorkForce software, to ensure time and gross pay are correct, and Indeavor software, to complete hourly work schedules. The successful candidate will ensure employees are compensated accurately and timely based on Company pay practices and procedures, legal requirements, and union contracts. This position reports to the Human Resources Director and is located in St.Paul Park, MN. *This position belongs to a job progression with increasing responsibility, competency and skill level. Final position title and pay grade will be based on the selected candidate’s experience and qualifications.

Key Responsibilities

• Serves as site scheduling and timekeeping subject matter expert, including the coordination of salary timekeeping efforts with other departments.
• Coordinates with corporate payroll team to handle biweekly payroll processing, pay adjustments, and implement process changes as necessary while adhering to all timekeeping and scheduling deadlines.
• Engages leaders regarding exceptions to employee schedules such as, but not limited to, shift trades, call-ins, callouts, pay code edits, rule violations, and schedule changes.
• Works with HR Business Partners to coordinate and facilitate site specific programs such as job bidding, absence control, and fatigue risk management to ensure accurate tracking and administration.
• Creates and maintains schedules for personnel (mainly hourly) ensuring compliance with the following: Collective Bargaining Agreement (CBA) operational guidelines, and MPC pay practices.
• Coordinates timekeeping and scheduling training for new hires and new supervisors as needed.
• Provides reporting and research support for various timekeeping, scheduling, and payroll data requests.
• Performs troubleshooting and assists personnel in the resolution of scheduling, timekeeping, and payroll issues.
• Manages timekeeping approval and audit process for hourly employees to ensure accurate payroll in accordance with the CBA and MPC pay practices.
• Maintains confidentiality throughout the entire process.
• Keeps current on MPC time and scheduling policies, procedures, and applicable laws ensuring accurate administration.

Additional Responsibilities

• May be required to work holidays, and/or weekends, if payroll closeouts are on a company recognized holiday.

Education and Experience

• High School Diploma or equivalent required.
• Four (4) years of time keeping, scheduling, record keeping, or relevant experience required.
• Experience working with a large, complex payroll involving different pay rules and work schedules that are governed by labor contracts, highly preferred.
• Experience using related software such as Workforce and Indeavor, highly preferred.

Skills

• Self-motivated with the ability to adapt seamlessly to changing priorities and deadlines.
• High level of accuracy and urgency with the ability to prioritize work, work under pressure, and comply with strict deadlines is critical.
• Ability to critically think through payroll issues and take initiative to solve the issues.
• Team oriented with the ability to clearly communicate and collaborate.
• Proficiency in the current Microsoft Suite.

Work Schedule Options

• 9/80 Schedule: Work 80 hours over nine workdays with every other Friday off.
• 4/1 Hybrid Schedule: Work four days per week in the office and one day per week from home.

Location

St Paul Park, Minnesota

Job Requisition ID: 00024609

Pay Min/Max: $53,200.00 - $91,600.00

Salary Grade: N4 - N5

Location Address: 301 Saint Paul Park Rd

Additional locations:

Education: High School (Required)

Employee Group: Full time

Employee Subgroup: Regular

Benefits

• access to health, vision, and dental insurance
• paid time off
• 401k matching program
• paid parental leave
• educational reimbursement
• discretionary company-sponsored annual bonus program

Detailed benefit information is available at mympcbenefits.com.

Equal Opportunity Employer: Veteran / Disability

We will consider all qualified Applicants for employment, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws.

If you need a reasonable accommodation for any part of the application process at Marathon Petroleum LP, please contact our Human Resources Department at [e-mail].

A Human Resources representative will review your request and contact you to discuss a reasonable accommodation.

About Marathon Petroleum Corporation

Marathon Petroleum Corporation (MPC) is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without discrimination on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, reproductive health decision-making, age, mental or physical disability, medical condition or AIDS/HIV status, ancestry, national origin, genetic information, military, veteran status, marital status, citizenship or any other status protected by applicable federal, state, or local laws.