SENIOR SUBCONTRACT ADMINISTRATOR

Mindteck; Pasadena (CA); Remote; USD 70,000 - 110,000; Full time

Job summary

An innovative firm is seeking a Senior Subcontract Administrator to join their dynamic team. In this remote role, you will oversee large subcontracts, ensuring compliance and effective negotiation of terms. You will prepare proposals, develop contracts, and maintain accurate records while collaborating with diverse teams. This position offers the opportunity to work with talented professionals in a supportive environment that values strong relationships and effective communication. If you have a passion for procurement and a commitment to excellence, this is the perfect opportunity to advance your career in a thriving industry.

Qualifications

• 5+ years of experience in subcontracts procurement.
• Strong knowledge of procurement principles and practices.
• Ability to juggle multiple tasks and communicate effectively.

Responsibilities

• Administers large subcontracts ensuring compliance with project requirements.
• Prepares and negotiates contracts and subcontracts.
• Maintains accurate tracking records and subcontractor files.

Skills

Subcontract Administration

Negotiation

Procurement Principles

Cost and Price Analysis

Market Research

Organizational Skills

Communication Skills

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in Construction

Bachelor's Degree in Engineering

Tools

SAP

ARIBA

MS Office (Excel, Word)

Adobe Acrobat

Job description

SENIOR SUBCONTRACT ADMINISTRATOR (REMOTE)

We are currently seeking a motivated/seasoned individual to serve as a Senior Subcontract Administrator, preparing requests for proposals, negotiating terms and conditions, developing and administering subconsultant agreements and subcontract agreements, and more.

SPECIFIC RESPONSIBILITIES:
• Administers one or more large subcontracts to ensure that subcontractors and/or subconsultants fully meet Company and project requirements. Responsibilities include the procurement of design subconsultants, subcontractors and suppliers for multiple clients.
• Prepares recommended source lists of qualified subcontractors, drawing upon their past performance experience. Coordinates the list with project management and client recommendations.
• Prepares Request for Proposals and verifies accuracy and completeness of proposal packages. Interfaces with affected groups to clarify and ensure that all necessary data has been included.
• Receives subcontractors' responses to requests for proposals, determines each subcontractor's ability to meet Company and project requirements, and negotiates the terms and conditions.
• Prepares and issues contracts commensurate with delegated procurement authority.
• Prepares subcontract documents and amendments, including identification and inclusion of flowdown requirements from the prime contract. Ensures that terms and conditions will be appropriate.
• Prepares reports and contractual correspondence for project management and client.
• Maintains accurate tracking records tailored to the assigned subcontracts.
• Maintains and updates subcontractors' files to include records of payment.
• Performs subcontract closeout actions, completes file documentation, and forwards subcontract files to storage. Ensures retention of hard copy of reports and claims for seven years.
• Serves as liaison between subcontractor and procurement personnel.
• Performs other responsibilities associated with this position as may be appropriate.

EDUCATION/EXPERIENCE/PERFORMANCE EXPECTATIONS:
• 5+ years of subcontracts procurement experience.
• Bachelor's degree in Business Administration, Construction, Engineering (or related field).
• Overall understanding of procurement principles and concepts, including, but not limited to, solicitation of proposals, proposal analysis, award and administration of subcontracts, and closeout procedures associated with cradle to grave procurement responsibilities.
• Must be able to create cost and price analysis justifications to support subcontract awards.
• Must be able to provide market research to support source selection of subcontract awards.
• Must be able to adapt to and be a positive agent for change.
• Ability to communicate effectively with internal and external customers.
• Ability to juggle multiple tasks and project requirements on a daily basis.
• Strong organizational and workflow skills are required.
• Prior experience with SAP/ARIBA Procurement system is a plus.
• Knowledge of purchasing practices in the technical engineering labor subcontracts industry, excellent communication skills, and demonstrated proficiency in utilizing Procurement ERP systems.
• Strong knowledge and experience with MS Office products (Excel and Word), as well as Adobe Acrobat.
• US Citizen.


While others say it, we do it: we care. We have great people and we do great work. Just as importantly, we have great relationships with an impressive clientele. Over 1,000 talented, diverse, and career-minded professionals are carving out their role and experiencing a good mix of challenges and opportunities – and we're rooting for them along the way, every day. For more, click: https://www.mindteck.com/career/life-at-mindteck.html
Mindteck is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as a qualified individual with a disability, or any other trait protected by law.