Senior Subcontracts Administrator - Herndon, VA

Davita Inc.; Herndon (VA); Hybrid; USD 85,000 - 115,000; Full time

Job summary

A leading-edge government security company is hiring a Senior Subcontracts Administrator in Herndon, VA. This role requires a passion for subcontract management with tasks that include preparing and reviewing bid documents, managing subcontractor performance, and ensuring compliance with federal procurement processes. Ideal candidates will possess negotiation skills and a comprehensive knowledge of the subcontracting process, supported by a relevant degree and several years of experience.

Benefits

Medical, Vision & Dental Insurance

Paid Time-Off Program & Company Paid Holidays

401(k) Retirement Plan

Short-Term & Long-Term Disability

Personal Development & Learning Opportunities

Employee Referral Program

Qualifications

• 5+ years in subcontract administration and procurement.
• 3+ years experience in reviewing proposals aligning with strategies.
• Successful negotiating experience required.

Responsibilities

• Prepare and monitor bid documents and evaluate proposals.
• Negotiate and generate purchase orders for subcontract materials.
• Maintain contractual documents and ensure compliance.

Skills

Negotiation

Analytical thinking

Organizational skills

Communication

Problem solving

Adaptability

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Costpoint

Job description

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POSITION SUMMARY

If you're passionate about Subcontracts Administration for a leading-edge government security company, Constellis has a great opportunity for you! Constellis is hiring a Senior Subcontracts Administrator to be part of a dynamic and growing team located in Herndon, VA.(Hybrid) The Senior Subcontracts Administrator is responsible for preparing, reviewing, issuing and monitoring bid documents; reviewing and evaluating bid proposals; preparing, reviewing and issuing subcontract documents; and monitoring the performance of subcontractors. Additional duties may include developing, implementing and reviewing subcontracting plans for pre-award, post-award and price analysis.

RESPONSIBILITIES

• Review Work Package Specifications received, generate bid packages consisting of RFP's and RFQ's, fairly and openly solicit bids from both large and small subcontractors, coordinate small business bids with the SBLO, analyze subcontractor proposals, and provide fact-supported subcontractor recommendations for management review and approval


• Coordination of Non-Disclosure Agreements, Teaming Agreements and subcontractor due diligence with compliance and Business Development


• Develop subcontract agreements and modifications of moderate complexity in accord with management guidelines


• Ensure that all required terms and conditions, statements of work, performance requirements and prime contract flow downs are incorporated into the subcontract agreements


• Participate in the development and documentation of the vendor database, participate in regular supplier reviews and ratings, and vet vendors for inclusion in the approved vendor/subcontractor database


• Work closely with Export Compliance, Legal, Risk Management and Finance


• Negotiate and generate purchase orders for subcontract materials and/or services. Insure all subcontractor qualification requirements are met prior to award, including insurance, security clearance, nondisclosure agreements and applicable small business submissions


• Support the subcontract management plan by working with program and field personnel to define and monitor subcontractor facilities and personnel levels to ensure the subcontract requirements are met in accordance with the subcontract terms and conditions


• Work with program and field personnel to schedule deliveries, confirm subcontractor performance and verify completion of prescribed segments of work prior to payment


• Work with internal program and field personnel to resolve subcontract issues and maintain open lines of communication with subcontractors


• Maintain all contractual documents, files, correspondence, meeting minutes and other appropriate and applicable documents


• Convey documentation of solicitation and quotes to the SBLO as required confirming compliance with small business requirements

QUALIFICATIONS

• Must be located in the DMV area be willing to work in a Hybrid compacity (2 days in office)


• Bachelor's degree or equivalent experience in lieu of degree


• 5 + years of experience in subcontract administration and procurement.


• 3 + years experience in reviewing proposal and RFI response content to ensure alignment with capture strategies


• Successful negotiating experience is required


• Ability to handle multiple simultaneous capture efforts and flexibility to adjust priorities based on changing Government timelines


• Comprehensive knowledge of Federal procurement processes


• Proficiency in using Microsoft Office Suite tools, especially: Outlook, SharePoint, Teams, Excel, and Word


• Effective oral and written communication skills with all levels of the organization. Strong organizational skills with the ability to manage time and multiple priorities to completion


• Problem solving skills with an analytical thought process


• Ability to adapt to a rapidly changing environment

PREFERRED QUALIFICATIONS

• Experience with Costpoint

BENEFITS

Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflect its commitment to creating a diverse and supportive workplace.

• Medical, Vision & Dental Insurance


• Paid Time-Off Program & Company Paid Holidays


• 401(k) Retirement Plan


• Insurance: Basic Life & Supplemental Life


• Health & Dependent Care Flexible Spending Accounts


• Short-Term & Long-Term Disability


• Personal Development & Learning Opportunities


• On-the-job Training, Skills Development & Certifications


• Employee Referral Program


• Corporate Sponsored Events & Community Outreach

WORKING CONDITIONS

Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday standard core hours, however some extended or weekend hours may be required

#LI-Hybrid

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In an ever-changing and complex world, security concerns are paramount. Enhanced security requires education, training, and specialized skills. Constellis provides end-to-end risk management and comprehensive security solutions to safeguard people and infrastructure globally. Our team of strategic problem solvers has a steadfast moral compass and unwavering dedication to creating a safer world. Constellis is committed to the success of our customers and partners. Constellis protects critical priorities safely and efficiently around the world. Operating globally and based in the Washington D.C. area, our employees bring unparalleled dedication and passion for creating a safer world and upholding the highest standards of compliance, quality, and integrity. As a leading global provider of risk management, security, humanitarian, training and operational support services to government and commercial customers worldwide, Constellis' forward-thinking solutions include a range of synergistic services, including background investigations, social intelligence tools, advanced training, logistics and life support, UAV and K9 services, and crisis response mitigation. At Constellis, our number one priority is to secure success for our customers. For more information, visit http://www.constellis.com

EEOC Statement
Constellis and its affiliated companies are equal opportunity employers. All applicants receive consideration without regard to race, color, sex, age, ethnicity, religion, national origin, disability, veteran status or any other characteristic prohibited by federal, state, or local law.