Senior Specifications Writer – Architecture & Design

RLF; Orlando (FL); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

401(k) with company match

Paid time off and holidays

Professional certification reimburse"

Tuition assistance

Job summary

RLF is seeking an experienced Specifications Writer to ensure quality, consistency, and technical accuracy of project documents across healthcare and federal projects. The role collaborates with architects, engineers, interior designers, and project managers to align specifications with construction documents and codes.

The position involves coordinating specifications through all design phases, maintaining master specifications, and supporting proposals and material research.

Qualifications

• Bachelor’s Degree in Architecture, Engineering, or related field.
• Licensed Architect (RA) or PE, or equivalent specs credentials (e.g., CCS, CDT).
• 8 years of progressive experience within the Specifications discipline in architectural, design, engineering, and/or construction firms.
• Strong interpersonal, communication, and emotional intelligence skills.
• Ability to manage multiple priorities while maintaining accuracy, organization, and quality on deadlines.
• Excellent client service focus and collaboration skills.
• Flexibility in scheduling to support client expectations and project milestones.
• Proficiency in Microsoft 365, Bluebeam, Deltek Vantagepoint, SpecsIntact, Specpoint/MasterSpec.
• Experience with Deltek Specpoint, Newforma, BIM 360 a plus.
• CDT certification is a plus.
• CSI membership is a plus.

Responsibilities

• Serve as the firm’s specification resource for technical questions and coordination across projects.
• Mentor architects and designers in developing project specifications and ensuring consistency.
• Prepare, edit, and coordinate project specifications for architectural, engineering, and interior design projects.
• Participate in QA/QC reviews of construction documents.
• Coordinate specifications with drawings through all design phases.
• Identify project-specific requirements and product selections to complete manuals using CSI MasterFormat.
• Support proposals by responding to specification questions and revisions.
• Research building materials and construction methods for inclusion in specs.
• Maintain and update master specifications to reflect codes and industry standards.
• Verify compliance with codes, accessibility, sustainability, and client requirements.
• Review manufacturer literature to ensure proper product selection and language.

Skills

Strong interpersonal skills

Communication

Emotional intelligence

Prioritization & organization

Education

Bachelor’s Degree in Architecture / Engineering or related field

Tools

Microsoft 365

Bluebeam

Deltek Vantagepoint

SpecsIntact

Specpoint/MasterSpec

Deltek Specpoint

Newforma

BIM 360

Job description

RLF is seeking an experienced Specifications Writer to ensure quality, consistency, and technical accuracy of project documents across healthcare and federal projects. The role collaborates with architects, engineers, interior designers, and project managers to align specifications with construction documents and codes.

The position involves coordinating specifications through all design phases, maintaining master specifications, and supporting proposals and material research.