Senior Payroll Specialist

Spotless Brands LLC; Northern (KY); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Spotless Brands LLC is seeking a Senior Payroll Specialist to lead end-to-end payroll for multi-state operations, ensuring accuracy and regulatory compliance. You will act as SME within the payroll team, handling inquiries, escalations, and data integrity in collaboration with HR, finance, and operations.

The role requires a Bachelor's degree in business or accounting, 5+ years of payroll experience, CPP/FPC preferred, and proficiency with ADP or UKG. Travel is minimal.

Qualifications

• Bachelor’s degree in business, accounting or related field.
• CPP or FPC certification preferred.
• Minimum 5 years of payroll experience in a multi-state environment.

Responsibilities

• Process and review end-to-end payroll cycles across multiple states.
• Manage wage garnishments and compliance with orders.
• Perform payroll audits and reconciliations to resolve discrepancies.
• Ensure compliance with payroll laws, tax regulations, and policies.
• Serve as primary point of contact for payroll inquiries.
• Collaborate with HR, finance, and operations to ensure data integrity.
• Prepare quarterly and annual tax reporting for divisions.

Skills

Payroll processing

Multi-state payroll

Regulatory compliance

Excel proficiency

Data integrity

Communication skills

Education

Bachelor's degree in business or accounting

CPP or FPC certification preferred

Tools

ADP

UKG

Job description

The Senior Payroll Specialist is responsible for completing complex payroll processing activities, ensuring accurate and timely payroll for multi-state operations in compliance with federal, state, and local regulations. Reporting to the Manager of Payroll, this role serves as a subject matter expert (SME) within the payroll team for their designated divisions, independently handling inquiries and escalations, identifying and resolving discrepancies, while adhering to established policies and controls. The Senior Payroll Specialist collaborates with HR, finance, and operations to ensure data integrity and accuracy of payroll submissions.

Essential Functions (Other Duties as Assigned)

• Process and review end-to-end payroll cycles, including regular, off-cycle, and bonus payrolls across multiple states
• Manage wage garnishments, including reviewing and interpreting orders, ensuring accurate and timely setup in the payroll system, monitoring deductions, and answering inquiries
• Perform detailed payroll audits and reconciliations to identify and resolve discrepancies
• Ensure compliance with all payroll laws, tax regulations, and company policies
• Serve as the primary point of contact for payroll inquiries
• Collaborate with cross-functional teams to ensure accurate team member data and timely payroll adjustments, including but not limited to exempt status changes, benefits corrections, and other adjustments that may arise
• Reconciling quarterly and annual tax reporting for designated divisions
• Other duties as assigned

Education and Experience

• Bachelor’s degree in business, accounting or related field required
• CPP or FPC certification preferred
• Minimum of 5 years of payroll experience in a multi-state environment
• Strong knowledge of payroll regulations, tax compliance, and wage/hour laws
• Experience with payroll systems (e.g., ADP, UKG, etc.)
• Proficiency in Microsoft Excel

Knowledge, Skills, and Abilities

• In-depth knowledge of payroll practices and compliance requirements
• Strong analytical, problem-solving, and organizational skills
• Ability to manage deadlines and handle confidential information with discretion
• Effective communication and collaboration skills
• Ability to support a high-performing payroll function

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Ability to lift up to 15 pounds occasionally (e.g., files, office supplies)
• Travel less than 10%

This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.

Spotless Brands and its subsidiaries comply with federal and state disability laws and make reasonable accommodation for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or recruitment process, please contact the Human Resources department and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Human Resources team will respond to your email promptly.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.