Payroll Specialist

POWERX; Phoenix (AZ); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive Pay

Incentives for Certifications

Referral Bonus Program

Tuition Reimbursement

Medical, dental, vision, and life insurance

401k program with company match

Performance Program

PTO including Wellness Days and Paid Holidays

Job summary

A leading power services provider in Phoenix, Arizona is looking for a Payroll Specialist. This role focuses on ensuring accurate payroll processing and requires 3-5 years of experience in administrative tasks. The ideal candidate should possess strong communication and analytical skills, and experience with payroll systems like ADP Workforce Now is preferred. Join us to be part of a people-first culture where your contributions truly matter.

Qualifications

• Proven experience with administrative and clerical tasks.
• Must be proficient in Microsoft Office Suite.
• Experience with payroll software is strongly preferred.

Responsibilities

• Support accurate, timely processing of payroll.
• Review and reconcile payroll data for completeness.
• Prepare payroll journal entries and related accounting records.
• Collaborate with internal departments to support payroll accuracy.

Skills

Communication skills

Attention to detail

Analytical skills

Interpersonal skills

Education

3-5 years of experience in administrative tasks

Proficiency in Microsoft Office Suite

Experience with ADP Workforce Now

Job description

At POWERX, we take pride in being the premier provider of comprehensive power services, ensuring that power systems operate efficiently and reliably. Our commitment to quality and excellence is evident in our field services, engineering and consulting expertise, and adherence to certifications and regulations. Safety and performance are at the forefront of our integrated approach.

We are a people-first company, valuing integrity, respect, and teamwork. Our mission is to empower businesses by optimizing system performance, ensuring safety and compliance, and driving operational excellence with innovative solutions. At POWERX, we offer a dynamic environment where both experienced professionals and newcomers can grow, make an impact, and build a legacy.

Our vision is to lead the future of power systems with cutting-edge technology, sustainable practices, and a relentless focus on customer success. We are dedicated to expanding our expertise, locations, and services while maintaining our people-first philosophy. Partnering with POWERX means gaining a trusted team of passionate experts committed to delivering value and fostering lasting relationships. Join us in making power work for our clients and the communities we serve!

OUR POWERX PERKS

• Competitive Pay
• Incentives for Certifications
• Referral Bonus Program
• Tuition Reimbursement
• Medical, dental, vision, LTD, STD, Basic Life/AD&D, and other ancillary products
• 401k program with a company match
• Performance Program
• PTO including Wellness Days and Paid Holidays
• And much more!

Job Summary

The Payroll Specialist is responsible for supporting the accurate and timely processing of the company’s payroll. This role assists with preparing payroll entries, performing payroll reconciliations to ensure the accuracy and completeness of time entries and expense reimbursements, and completing administrative tasks related to payroll operations. The Payroll Specialist may also record payroll-related accounting entries, including payroll taxes, workers’ compensation, and general payroll journal entries, while maintaining compliance with company policies and applicable regulations. This position requires strong attention to detail, effective communication, and the ability to collaborate with internal and external stakeholders.

Supervisory Responsibilities

• None.

Duties/Responsibilities

Payroll Operations

• Review and reconcile payroll data, including time entries, earnings, deductions, and reimbursements, to ensure accuracy and completeness.
• Support end-to-end payroll processing under the direction of the Accounting and Finance team.
• Assist with preparing payroll journal entries, payroll tax entries, and other payroll-related accounting records.
• Assist with workers’ compensation reporting and related payroll documentation.

Communication and Collaboration

• Maintain regular, professional communication with payroll management and internal stakeholders.
• Address and research payroll-related questions, discrepancies, and requested changes in recorded amounts.
• Collaborate with Human Resources, Accounting, and other internal departments to support payroll accuracy and efficiency.
• Foster strong working relationships with external vendors, service providers, and regulatory contacts to facilitate payroll processes.

Reporting

• Prepare routine payroll reports to support internal review, audits, and management decision-making.
• Assist with ad hoc payroll reporting requests as needed.

Compliance and Recordkeeping

• Ensure payroll processes comply with company policies and applicable federal, state, and local regulations.
• Maintain accurate, complete, and well-organized payroll and financial records in accordance with retention requirements.
• Support payroll audits and compliance reviews as requested.

Administrative Support

• Perform administrative tasks related to payroll operations, systems maintenance, and documentation.
• Assist with special projects and additional duties as required to support organizational goals and evolving business needs.

Additional responsibilities and tasks as required to support the organization's goals and adapt to evolving business needs.

Attributes/Abilities

• Must have a satisfactory background check.
• Excellent communication and interpersonal skills.
• Analytical and problem-solving abilities.
• Ability to work unsupervised.
• Strong attention to detail.
• Ability to build and maintain strong relationships with peers, supervisors and employees and managers in other departments.

Experience and Education

• 3-5 years proven experience with administrative and clerical tasks.
• Proficiency in Microsoft Office Suite.
• Demonstrated ability to learn and adapt to new software systems.
• Experience with ADP Workforce Now (ADP WFN) strongly preferred.

Physical Requirements

• This is an office desk position with no significant physical exertion required.

POWERX is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.