Senior Speaker Bureau Coordinator

Petauri; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

Petauri is seeking a Senior Speaker Bureau Coordinator to oversee complex pharmaceutical speaker programs across brands. You will manage end-to-end execution, coordinate speaker recruitment, travel logistics, and ensure compliance with SOPs, delivering high-quality program outcomes in a fast-paced environment.

The role emphasizes proactive communication with clients, vendors, and internal teams, while guiding junior coordinators and maintaining accurate records and performance analytics.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Experience coordinating complex live, virtual, and hybrid programs.
• Knowledge of speaker bureau operations and compliance practices.

Responsibilities

• Lead end-to-end coordination of live, virtual, and hybrid speaker programs.
• Recruit speakers, manage travel, honoraria, and expenses.
• Ensure compliance and accurate documentation of training and contracts.
• Provide regular progress updates to clients and internal teams.

Skills

Meeting coordination

Event planning

Speaker program management

Budget management

Communication skills

Microsoft Office

Attention to detail

Independent work

Education

Bachelor’s degree or equivalent

Tools

Speaker bureau software

Budget tracking tools

Job description

Brief Description

• Support pharmaceutical clients from kickoff through close-out by anticipating needs and providing proactive, ongoing communication.
• Build and maintain trusted speaker relationships while serving as a primary point of contact and escalation.

Brief Description

Client and Speaker Relationship Management

• Support pharmaceutical clients from kickoff through close-out by anticipating needs and providing proactive, ongoing communication.
• Build and maintain trusted speaker relationships while serving as a primary point of contact and escalation.

Program Coordination and Execution

• Lead end-to-end coordination of live, virtual, and hybrid speaker programs, including speaker recruitment, travel, honoraria, expenses, venue selection and management, invitation generation, RSVP and calendar hold management, audiovisual requirements, and onsite or virtual execution.
• Apply and reinforce SOPs and established processes to deliver consistent, compliant programs.
• Coordinate content rollout to the sales force and update relevant speaker program platforms and documents to reflect new content.
• Communicate clearly and effectively with clients, vendors, and internal teams to maintain alignment and support successful program delivery.

Compliance and Records Management

• Ensure speaker compliance by managing onboarding, scheduling or delivering required content training, tracking contract and training expirations, and documenting all training completion accurately.
• Maintain accurate, current program data, speaker records, payments, and documentation to support compliance, reporting, and performance analysis.

Reporting and Budget Management

• Deliver regular analytics and aggregate spend reports on time.
• Manage program budgets accurately and proactively to keep projects within approved scope and budget.

Stakeholder Partnership and Continuous Improvement

• Partner with internal stakeholders to advance program planning, execution strategy, and continuous improvement.
• Guide Speaker Bureau Coordinators in day-to-day work by supporting complex programs, reinforcing best practices, and promoting consistency and quality across program execution.

Requirements

• Bachelor’s degree or an equivalent combination of relevant education and professional experience.
• At least 3 years of progressively responsible meeting, event, or speaker program experience, including coordination of complex live, virtual, and hybrid programs; pharmaceutical or life sciences experience is preferred but not required.
• Demonstrated knowledge of speaker bureau operations, applicable compliance requirements, standard operating procedures, and accurate documentation practices.
• Highly organized and detail-oriented, with the ability to prioritize competing deadlines and manage multiple complex programs simultaneously.
• Excellent written, verbal, and interpersonal communication skills, with the ability to build trusted relationships and communicate effectively with clients, speakers, vendors, and internal stakeholders.
• Proficiency in Microsoft Office applications and speaker bureau, meeting management, or related program platforms.
• Proven ability to work independently, anticipate operational and compliance risks, exercise sound judgment, and resolve issues in a fast‑paced environment.
• Strong analytical and financial‑management skills, including experience monitoring budgets, reconciling program expenses, maintaining accurate payment records, and preparing timely reports.

Summary

The Senior Speaker Bureau Coordinator is responsible for overseeing the delivery of complex pharmaceutical speaker programs across multiple brands or clients. This role independently manages all aspects of program execution, ensures adherence to industry compliance standards, and provides guidance to junior coordinators. The position partners closely with pharmaceutical clients to anticipate needs, communicate progress, and ensure high‑quality, compliant program delivery in a fast‑paced environment.

About Petauri

Certified as a 2026 Great Place to Work®, Petauri takes pride in having a culture rooted in trust, collaboration, and a strong sense of community. We seek to attract individuals from a wide range of backgrounds, experiences, and perspectives to join us in our mission of improving patient outcomes by accelerating access to life changing healthcare innovations. A global healthcare consulting and solutions organization, Petauri brings together decades of experience across market access, evidence generation, medical communications, commercialization strategy, and policy to help life sciences organizations navigate complex healthcare challenges with clarity, integrity, and impact.

About Petauri Advance

Petauri Advance is the organization’s collective of medical and scientific communication platforms (Bluprint Oncology, Verascity, Cogency, Drive, Propel, and Momentum—All Powered by Petauri). Grounded in scientific expertise, the teams deliver innovative medical communication strategies that transform evidence into understanding, which in turn empowers informed decisions and advances patient care.