Senior Service Operations & Technical Support Representative

Integra LifeSciences; Irvine (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Integra LifeSciences seeks a Senior Service Operations & Technical Support Representative to coordinate service, repair, and technical support for Acclarent TruDi and Bien-Air ENT equipment.

The role connects customers with Field Service, Sales Operations, Logistics, and external partners while guiding capital equipment lifecycle, tracking, billing, and returns. Strong communication, organization, and analytics are essential to succeed.

Qualifications

• 2+ years degree.
• Experience with Oracle and Salesforce preferred.
• 3–5 years customer service experience in medical device/pharma is preferred.
• Experience with compliance-based solutions.
• Strong written and oral communication skills.
• Proficient with Windows-based Microsoft Office, ERP, CRM, Excel, Power BI, Access, Outlook, and PowerPoint.

Responsibilities

• Coordinate and support service, repair, and technical customer support for capital equipment.
• Manage dispatch, equipment/parts fulfillment, and invoicing processes.
• Administer capital equipment programs (Evaluation, Rental, Placement, Rent-to-Own).
• Reconcile serial numbers and oversee equipment tracking.
• Generate reports using Oracle, Salesforce, Power BI, and Excel.

Skills

Strong communication

Customer oriented

Leadership

Multitasking

Education

Bachelor's degree

Tools

Oracle

Salesforce

Excel

Power BI

Access

PowerPoint

Outlook

Job description

Changing lives. Building Careers.

Joining us is a chance to do important work that creates change and shapes the future of healthcare. Thinking differently is what we do best. To us, change equals opportunity. Every day, our colleagues are challenging what’s possible and making headway to innovate new treatment pathways to advance patient outcomes and set new standards of care.

The Senior Service Operations & Technical Support Representative is responsible for coordinating and supporting the service, repair, technical customer support, and capital equipment lifecycle for Acclarent TruDi® and Bien-Air ENT surgical equipment. This position serves as a key operational link between customers, Field Service, Sales Operations, Equipment & Logistics, third-party logistics partners, and external vendors.

The role manages customer and field service requests from initial intake and triage through dispatch, equipment or parts fulfillment, repair coordination, invoicing, and closure. The position also supports the administration of capital equipment Evaluation, Rental, Placement, Rent-to-Own, and related programs, including equipment tracking, serial-number reconciliation, billing, inventory management, and equipment returns.

The Senior Service Operations & Technical Support Analyst is expected to proactively identify and resolve operational issues, maintain accurate system and equipment records, ensure compliance with applicable policies and procedures, and continuously improve processes that enhance service execution, customer satisfaction, and overall operational effectiveness.

• Ability to successfully cross-collaborate and partner with internal teams such as Marketing, Sales, Contracts, and Service & Repair.
• Capable of efficiently managing the Capital program and tracking of the Capital program sales with limited supervision. This includes but not limited to, coordinating requests for Evaluation, Rental, and Placement for capital equipment (TruDi and Bien Air).
• Track all installation and removals for capital equipment (TruDi and Bien Air) in order to adhere to current Integra policies. Stay up to date with data maintenance for tracking purposes.
• Deliver customer and field support to Acclarent on current program offerings.
• Responsible for the reconciliation of serial numbers of Capital equipment installations in partnership with the Service and Repair team.
• Monitor compliance of the return of equipment for clinical Evaluation, Placement, and Rental programs.
• Partner with Accounts Receivable in running reports out of the Oracle database for Virtual Warehouse inventory on “Rent-to-Own” and “Rental with the Option to Own” Capital equipment transactions.
• Annually work on obtaining forecast from Supply Chain’s Planning team and collaborating with Marketing to identify Capital equipment replenishment into the Capital Pool.
• Adhere to SOPs that ensure compliance with current Integra policies and Sunshine Laws as it relates to specific Sales Operations functions.
• Generate reports using various reporting and analytical tools (i.e. Excel, Oracle, Salesforce, Power BI etc.).
• Maintain data files in accordance with best practices.
• Perform other related duties as assigned.

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required for this position.

• 2+ years degree.
• Experience with Oracle and SaleForce is preferred
• 3-5 years customer service experience preferably in medical device and/or pharmaceuticals companies
• Experience with compliance-based solutions
• Strong communication skills (written and oral)
• Strong analytical skills utilizing Windows based PC programs such as: Microsoft Suite, ERP (Enterprise
• Resource Program), CRM system (Customer Relationship Management), Excel, Power BI, Access,
• Outlook, Power Point, etc.
• Customer Oriented
• Proven leadership
• Self-starter who is able to handle a significant number of projects at the same time
• Enjoys a fast-paced work environment and has proficient multi-tasking capabilities

Salary Pay Range:

$26.21 - $35.38 USD Hourly

Our salary ranges are determined by role, level, and location. Individual pay is determined by several factors including job-related skills, experience, and relevant education or training . In addition to base pay, employees may be eligible for bonus, commission, equity or other variable compensation . Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance, and savings plan (401(k)).

Subject to the terms of their respective policies and date of hire, Employees are eligible for the following Total Rewards | Integra LifeSciences

Integra LifeSciences is an equal opportunity employer, and is committed to providing equal employment opportunities to all qualified applicants and employees regardless of race, marital status, color, religion, sex, age, national origin, sexual orientation, physical or mental disability, or protected veteran status.

This site is governed solely by applicable U.S. laws and governmental regulations. If you’d like more information on your rights under the law, please see the following notices:
EEO Is the Law | EOE including Disability/Protected Veterans

Integra LifeSciences is committed to provide qualified applicants and employees who are disabled veterans or individuals with disabilities with needed reasonable accommodations in accordance with the ADA. If you have difficulty using our online system due to a disability and need an accommodation, please email us at [e-mail].