Senior Secretary & Office Manager

City of Burbank; Burbank (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

The City of Burbank is seeking a Senior Secretary to provide confidential and complex secretarial support for a division manager or elected official. The role includes supervising clerical staff, preparing minutes, compiling data, and handling a variety of reports and communications.

Responsibilities also include coordinating meetings, assisting the public, and maintaining division records. The position requires strong organization, written and verbal communication, and the ability to work

Qualifications

• Knowledge of modern office methods, procedures and equipment.
• Ability to organize and maintain record keeping systems; supervise others.
• Shorthand/stenotype dictation or accurate transcription skills.

Responsibilities

• Perform a variety of confidential and complex secretarial duties for a division manager or elected official.
• Supervise clerical staff and assist in budget preparation.
• Take dictation and minutes, type memos and reports, manage division records and files.
• Coordinate meetings and assist the public with inquiries.

Skills

Office administration

Supervision

Record keeping

Verbal and written communication

Education

High school diploma or equivalent

Secretarial experience (3 years)

Tools

Word processor

Computer terminal

Calculator

Job description

The City of Burbank is seeking a Senior Secretary to provide confidential and complex secretarial support for a division manager or elected official. The role includes supervising clerical staff, preparing minutes, compiling data, and handling a variety of reports and communications.

Responsibilities also include coordinating meetings, assisting the public, and maintaining division records. The position requires strong organization, written and verbal communication, and the ability to work