ADMINISTRATIVE ASSISTANT II/EMERGENCY APPOINTMENTS HOMELESSNESS

County of Los Angeles; Los Angeles (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

County of Los Angeles is seeking an Emergency Administrative Assistant II to support the Department of Mental Health in addressing homelessness and related needs. The role is offered under an emergency order with initial appointments up to 90 days and potential for permanent County employment.

Responsibilities include analyzing budgets and staffing needs, supporting facilities planning, and contributing to organizational studies. Performance will be assessed before permanent appointment.

Qualifications

• Two years of experience in a staff capacity analyzing and recommending solutions for organization, systems and budgeting.
• Experience advising line managers and conducting administrative studies.
• Knowledge of departmental budgeting and facilities planning.

Responsibilities

• Analyze and recommend budget for a department or major segment.
• Analyze siting, leasing, equipping, and staffing of major facilities.
• Analyze complex organizational problems with interdivisional impact.
• Assume responsibility for other specialized duties.
• Participate in implementing changes from studies and write manuals.

Skills

Budget analysis

Organizational analysis

Administrative support

Interdivisional coordination

Job description

Position/Program Information

TYPE OF RECRUITMENT: OPEN COMPETITIVE- EMERGENCY

EXAM NUMBER: b0888B-EA

FILING DATES: Tuesday, September 17, 2024 at 9 a.m. (Pacific Time)

This examination will remain open until the need of the service are met and is subject to close without prior notice.

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The Department of Mental Health is seeking qualified candidates to fill emergency Administrative Assistant II vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Administrative Assistant II.

Essential Job Functions

• Analyzes, evaluates, prepares, and makes recommendations on the budget of a smaller department or a major segment of the budget of a large-sized department.
• Analyzes and makes recommendations on the siting, leasing, equipping and staffing of major facilities.
• Analyzes and makes recommendations on complex organizational problems and work procedures having an interdivisional, interdepartmental, or limited public impact.
• Assumes responsibility, as assigned, for performing other specialized duties related to the overall management of the department.
• Participates in the implementation of changes resulting from studies, and writes associated procedural manuals and instructions.

Requirements

Minimum Requirements

Training and Experience

Option I: Two years of experience in a staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedures, program, budget or personnel.

• Staff capacity is defined as working in an advisory capacity to line managers to provide program and administrative support.
• In the County of Los Angeles, the level of Staff Assistant I is defined as having responsibility for the housekeeping and record keeping functions; and conducts administrative studies of internal operations and procedures as an assistant to the manager of a line operation in a department.
• In the County of Los Angeles, the level of Administrative Assistant I is defined as analyzing and making recommendations for the solution of the less complex problems of organization, program, procedures, systems, facilities planning, budget and personnel; or analyzes and makes recommendations for the solution of more difficult problems in the same areas under close supervision and guidance.
• In the County of Los Angeles, the level of Senior Departmental Personnel Assistant is defined as assisting technical human resources staff in carrying out the personnel program of a County department.

Option II: One year of experience at the level of Los Angeles County's Class of Staff Assistant I, Administrative Assistant I, or Senior Departmental Personnel Assistant analyzing and making recommendations for the solution of problems of organization, administration, budget, or personnel.

• In the County of Los Angeles, the level of Staff Assistant I is defined as having responsibility for the housekeeping and record keeping functions, and conducts administrative studies of internal operations and procedures as an assistant to the manager of a line operation in a County department.
• In the County of Los Angeles, the level of Administrative Assistant I is defined as analyzing and making recommendations for the solution of the less complex problems of organization, program, procedures, systems, facilities planning, budget and personnel; or analyzes and makes recommendations for the solution of more difficult problems in the same areas under close supervision and guidance.
• In the County of Los Angeles, the level of Senior Departmental Personnel Assistant is defined as assisting technical human resources staff in carrying out the personnel program of a County department.
• Yes
• No

NO OUT-OF-CLASS EXPERTISE OR VERIFICATION OF EXPERIENCE LETTERS (VOEL) WILL BE ACCEPTED. APPLICANTS MUST HAVE THE REQUIRED EXPERIENCE AT THE TIME OF FILING.

License

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Physical Class

Physical Class II – Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Examination Content

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment.

Computer and Internet Access at Libraries

For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

Fair Chance Employer

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

No Sharing User ID and Password

All applicants must file their applications online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

Anti-Racism, Diversity, and Inclusion (ARDI)

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Department Contact

HR Examinations Unit: [phone]

HR Examinations Unit Email: [e-mail]

Analyst Contact Phone: Antonio Estrada, [phone]

Analyst Contact Email: [e-mail]

ADA Coordinator Phone: [phone]

TeleType Phone: [phone]

California Relay Services Phones: [phone]

Employment Information

Any language contained in the job posting supersedes any language contained below. This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit: https://employee.hr.lacounty.gov/eeo-programs/.

Testing Accommodations For Applicants

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit: https://hr.lacounty.gov/accessibility/.

Fair Chance

The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application at http://career-pathfinder.hr.lacounty.gov.

Veteran’s Credit

Pursuant to the County Charter and County policy, in all open competitive examinations (i.e., examinations open to everyone), the County of Los Angeles will add a credit of 10 percent of the total credits specified for such examination to the final passing score of an honorably discharged veteran, as well as the spouse of a deceased or disabled veteran, who served in the Armed Forces of the United States under specific conditions.

For more information on veteran’s credit, please visit: https://file.lacounty.gov/SDSInter/dhr/205102_PPG_115.pdf

Revised September 2025