DEPARTMENTAL PERSONNEL ASSISTANT/EMERGENCY APPOINTMENTS HOMELESSNESS

County of Los Angeles; Commerce (CA); Presencial; USD 52.000 - 72.000; Jornada completa

Descripción de la vacante

County of Los Angeles is conducting an open competitive-emergency examination for the position of Departmental Personnel Assistant. The exam number is b1842A-EA. Filing starts Aug 19, 2025, at 8:00 a.m.

(PT), and the process may extend without notice. Initial employment may be up to 90 days with potential for permanent status based on performance. The incumbent will handle clerical personnel work, maintain records, compile reports, manage recruitment information, and assist in payroll and salary

Formación

• One year of experience in a highly specialized capacity assisting in technical personnel work in a central personnel office.
• One year of payroll experience at the level of Payroll Clerk I.
• You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

Responsabilidades

• Maintains personnel files and records of individual employees, including work history, vacations, leaves of absence, probation reports, performance evaluations, appraisals of promotability, status changes, and disciplinary actions.
• Maintains a system of item control as a check on the number of allocated positions and the status of each; prepares requests for approval of deviations such as frozen or borrowed positions.
• Compiles periodic statistical reports providing management with information such as turnover, vacancies, total number employed, and budget needs.
• Disseminates information concerning recruitment needs to various agencies and organizations.
• Obtains eligible lists, certifications, examination results, medical records, and other information pertaining to the recruitment, testing and selection of applicants.
• Interprets salary provisions of the County Code to determine the salary rate applicable in a given set of circumstances, considering factors such as Y-rates, advanced step recruitment, superior-subordinate pay, shift differentials, bonuses, hazard pay, and furnishes necessary data to the payroll section.
• Provides information to applicants, explains Civil Service procedure, evaluates applications, clarifies questionable or inadequate information, and attempts to resolve problems affecting eligibility.
• Assists in securing special examiners and interviewers.
• Conduct initial interviews of eligible candidates and recommend them for employment.
• Conducts preliminary investigations in situations involving police records, proposed disciplinary action, employee grievances, etc.
• Provides information to employees concerning their rights, benefits and responsibilities, departmental policies and regulations, Civil Service Rules, and the County Code; may conduct orientation of new employees.
• Supervise a small clerical staff in the personnel office.

Descripción del empleo

Position/Program Information

TYPE OF RECRUITMENT:

OPEN COMPETITIVE- EMERGENCY

EXAM NUMBER:

b1842A-EA

FILING START DATE

Tuesday, 8/19/2025 at 8:00 a.m. (PT)

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

This examination will remain open until the needs of the service are met and is subject to closure without prior notice.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

During your initial work period, you will be assessed on your work performance. This assessment will be weighed 100%.

Those who successfully pass the assessment will be considered for permanent appointment to emergency Departmental Personnel Assistant.

DEFINITION/STANDARDS:

Has immediate responsibility for the performance of a variety of specialized clerical duties in the personnel office of a County department.

CLASSIFICATION STANDARDS:

Incumbents of positions allocable to this class work in the personnel office of a County department independently performing clerical personnel work and analyzing personnel problems of limited scope and difficulty with assistance readily available.

Essential Job Functions

• Maintains personnel files and records of individual employees, including work history, vacations, leaves of absence, probation reports, performance evaluations, appraisals of promotability, status changes, and disciplinary actions.
• Maintains a system of item control as a check on the number of allocated positions and the status of each; prepares requests for approval of deviations such as frozen or borrowed positions.
• Compiles periodic statistical reports providing management with information such as turnover, vacancies, total number employed, and budget needs.
• Disseminates information concerning recruitment needs to various agencies and organizations.
• Obtains eligible lists, certifications, examination results, medical records, and other information pertaining to the recruitment, testing and selection of applicants.
• Interprets salary provisions of the County Code to determine the salary rate applicable in a given set of circumstances, considering factors such as Y-rates, advanced step recruitment, superior-subordinate pay, shift differentials, bonuses, hazard pay, and furnishes necessary data to the payroll section.
• Provides information to applicants, explains Civil Service procedure, evaluates applications, clarifies questionable or inadequate information, and attempts to resolve problems affecting eligibility.
• Assists in securing special examiners and interviewers.
• Conduct initial interviews of eligible candidates and recommend them for employment.
• Conducts preliminary investigations in situations involving police records, proposed disciplinary action, employee grievances, etc.
• Provides information to employees concerning their rights, benefits and responsibilities, departmental policies and regulations, Civil Service Rules, and the County Code; may conduct orientation of new employees.
• Supervise a small clerical staff in the personnel office.

Requirements

• MINIMUM REQUIREMENTS:
• Option I: One year of experience in a highly specialized capacity* assisting in technical personnel work** in a central personnel office***.
• Option II: One year of payroll experience at the level of Payroll Clerk I****.
• You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

LICENSE:

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:

II – Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION:

• Highly specialized capacity is defined as requiring knowledge of particular function. Performance of assigned duties requires initiative and independent judgment within procedural and policy limits with only general directions provided by supervisor/manage. Acceptable classed are, but may not limited to: Senior Clerk, Senior Typist Clerk; or higher.
• Technical personnel work includes experience in areas such as policy development and application, examination and recruitment, classification, salary administration, employee relations, staff development, performance management, discipline and advocacy, benefits and retirement, Workers’ Compensation and Return-to-Work programs, personnel operations, and personnel records.
• Central personnel office is responsible in providing human resources or personnel functions to entire organization or County department under the direction of a Human Resources Manager.
• Experience at the level of Payroll Clerk I is defined as processing the payroll for a segment of a County departmental or Health Services payroll operation.

EXAMINATION CONTENT

During your initial work period, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent.

SOCIAL SECURITY NUMBER LANGUAGE

Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

FAIR CHANCE EMPLOYER

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI)

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

DEPARTMENT CONTACT:

HR Examinations Unit: [phone]

HR Examinations Unit Email: [e-mail]

Analyst Contact Phone: Irene San, [phone]

Analyst Contact Email: [e-mail]

ADA COORDINATOR PHONE: [phone]

TELETYPE PHONE: [phone]

CALIFORNIA RELAY SERVICES PHONES: [phone]

Equal Employment Opportunity/Non-Discrimination Statement:

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit: https://employee.hr.lacounty.gov/eeo-programs/

Testing Accommodations For Applicants:

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit: https://hr.lacounty.gov/accessibility/

Employment Eligibility:

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder:

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application at http://career-pathfinder.hr.lacounty.gov.

Veteran’s Credit:

Pursuant to the County Charter and County policy, in all open competitive examinations (i.e., examinations open to everyone), the County of Los Angeles will add a credit of 10 percent of the total credits specified for such examination to the final passing score of an honorably discharged veteran, as well as the spouse of a deceased or disabled veteran, who served in the Armed Forces of the United States under specific conditions.

For more information on veteran’s credit, please visit: https://file.lacounty.gov/SDSInter/dhr/205102_PPG_115.pdf

Revised September 2025