ADMINISTRATIVE ASSISTANT III / EMERGENCY APPOINTMENTS HOMELESSNESS

County of Los Angeles; California; Presencial; USD 52.000 - 70.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Cafeteria Benefit Plan

Contributory Defined Benefit Pension

Deferred Compensation & Thrift Plans

13 paid Holidays

Descripción de la vacante

County of Los Angeles, Department of Mental Health, seeks an Emergency Administrative Assistant III to analyze and recommend solutions for complex budget, operating, and administrative problems. Position may be filled on an emergency basis for up to 90 days with potential for permanent appointment.

The role emphasizes preparing reports, coordinating with multiple bureaus, and supporting budget processes in a fast-paced environment.

Formación

• Three years' experience in a staff capacity analyzing and recommending solutions in administration, budget, or organizational systems.
• One year of experience in a responsible staff capacity in an administrative department (Option I).
• Option II requires one year's experience as Administrative Assistant II or Staff Assistant II.

Responsabilidades

• Prepares annual reports and analyses with ASB, Accounting, and FS Bureaus.
• Reconciles encumbrances and generates reports using eCAPS and pivot tables.
• Supports budget, encumbrance processing, and year-end closing activities.
• Backs up budget transfer forms and encumbrance requests; assists with overtime requests.

Conocimientos

Analytical skills

Budgeting knowledge

Financial reporting

Herramientas

eCAPS

Pivot tables

Descripción del empleo

Position/Program Information

OPEN COMPETITIVE- EMERGENCY

Exam Number

b0889A-EA

Filing Dates

3/20/2026 at 9:00 a.m. (Pacific Time)

This examination will remain open until the needs of the service are met and is subject to closure without prior notice.

Announcement

THIS ANNOUNCEMTN IS A RE-POST TO REOPEN THE FILING PERIOD.

The LA County Board of Supervisors recently declared a local state of emergency for homelessness , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The Department of Mental Health is seeking qualified candidates to fill emergency Administrative Assistant III vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

During your initial work period, you will be assessed on your work performance. This assessment will be weighed 100%.

Those who successfully pass the assessment will be considered for permanent appointment to emergency Administrative Assistant III.

About This Position

Defines, analyzes, and makes recommendations for the solution of highly complex operating, budgetary and financing, and other management problems of a County department, and participates in the implementation of their solution.

CHECK OUT OUR OUTSTANDING BENEFITS!

The County of Los Angeles offers an excellent benefits package that includes a Cafeteria Benefit Plan, Contributory Defined Benefit Retirement Plan, Deferred Compensation & Thrift Plans, and 13 paid Holidays, Click here to see a list of employee benefits.

Essential Job Functions

• Prepares the annual Mass Cancellation and Accounts Payable/Commitment Reports for submission to Auditor-Controller (A-C) by coordinating with Administrative Services Bureau (ASB) and Accounting Division. Utilizes eCAPS and Procurement knowledge to prepare the analysis of transactions. Coordinate with Financial Services Bureau (FSB) and Program Analysts to update and delete unused Departmental Object Codes and Unit Codes for prior, current year and future year purchases. Knowledge of the County Fiscal Manual and the various types of Departmental contract language to appropriately identify and establish contact-type encumbrances, consistent with the guidelines, rules and limitations. Coordinates with various Departmental personnel for the most updated agreements and to establish new fiscal year encumbrances for LE and Consultation providers. Participates in the annual budget and year-end closing process.
• Compares Legal Entity (LE) and Consultation contract encumbrance amounts to newly executed contract amendments to adjust the encumbrance amount accordingly. Use of the eCAPS Database Extract file to generate various reports using pivot tables. Reports may include encumbrances and expenditure data at various levels. Prepares Adhoc Reports for internal reporting and use.
• Compares, reconciles, resolves, and provides recommendations to variances between the electronic Countywide Accounting and Purchasing System (eCAPS) Database Extract File – Encumbrances to the eCAPS Adhoc Report. Process Unit Code, Project Code, Departmental Object Code, and Revenue Source Code requests.
• Serves as the back-up to log, distribute, track, and develop 403-1 Budget Transfer forms and encumbrance requests daily and at the various budget phases. Ensure timely approval and processing. Serves as the back-up to prepare the monthly and quarterly overtime request forms for BFRD. Serves as an inputter for encumbrance documents into eCAPS. Handles requests for information that may require budget and eCAPS knowledge. Independently research and provide results, as needed. Handles special assignments, as assigned.

Requirements

REQUIREMENTS TO QUALIFY:

Option I: Three years' experience in a staff capacity* analyzing and making recommendations for the solution of problems of organization, systems and procedures, programs, facility planning, budget, or personnel, one year of which must have been in a responsible staff capacity*** in the administrative staff organization of a department or a central administrative staff organization.

Option II: One year's experience as an Administrative Assistant II ****** or Staff Assistant II ******,

Applicant MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

Physical Expectations

LICENSE:

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Physical Class

II – Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Special Requirement Information

• Staff capacity is defined as having done work in an organization, the primary purpose is to assist and support administration in the efficient operation of its function by doing research into matters such as: utilization of personnel, allocation of funds/budgeting, workloads and workload fluctuations, legislative analysis, programs or procedures for accomplishing work objectives and developing recommendations as a result of the above research at the level of Los Angeles County's Administrative Assistant I** or higher.
• Administrative Assistant I analyzes and makes recommendations for the solution of the less complex problems of organization, program, procedures, systems, facilities planning, budget and personnel; or analyzes and makes recommendations for the solution of more difficult problems in the same areas under close supervision and guidance.

Acceptable staff capacity classes for experience MAY include, but are not limited to:

• Accountant I
• Accountant II
• Administrative Assistant I
• Administrative Assistant I, Superior Court
• Appeals Hearing Specialist
• Board Specialist
• Employment Services Assistant I
• Financial Specialist I
• Human Resources Trainee
• Intermediate Board Specialist
• Management Assistant
• Operation Assistant
• Personnel Assistant
• Senior Board Specialist
• Senior Departmental Personnel Assistant
• Staff Assistant I
• Staff Assistant, PSS
• Supervising Accounting Technician
• Supervisor Staff Assistant (BOS)

• Responsible staff capacity is defined as staff experience at the journey-level requiring working knowledge of rules, regulations and other guidelines related to program area assigned. For this exam, Journey Level is defined at the level of Administrative Assistant II**** or Staff Assistant II*****or higher.
• Administrative Assistant II analyzes and makes recommendations for the solution of a variety of problems of organization, budget, systems and procedures, program, facilities planning, general management and personnel.
• Staff Assistant II assists the manager of major division or bureau in a County department by analyzing and making recommendations for the solution of a variety of problems of organization, budget, procedures, systems, program, general management and personnel.

Acceptable responsible staff capacity classes for experience MAY include, but are not limited to:

• Accountant III
• Accounting Systems Analyst I
• Accounting Systems Analyst II
• Accounting Systems Technician
• Child Support Specialist III
• Employment Services Assistant II
• Employment Services Assistant III
• Financial Specialist II
• Financial Specialist III
• Head Board Specialist
• Management Analyst
• Operation Assistant II
• Principal Departmental Personnel Assistant
• Principal Personnel Assistant
• Program Assistant, PSSSenior Personnel Assistant
• Staff Assistant III
• Staff Development Specialist
• Staff Development Specialist, Welfare PSS
• Supervisor Deputy I
• BOS, Supervising Child Specialist

For option II

Applicant must hold or have held the payroll title of Administrative Assistant II or Staff Assistant ii in the service of the County of Los Angeles.

Additional Information

OUR ASSESSMENT PROCESS

During your initial work period, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent.

Important Notes

• Applications may be rejected at any stage of the examination and selection process.
• FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT.
• Utilizing VERBIAGE from the Class Specification, Minimum Requirements, and/or Special Requirement Information serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. In doing so, your application will be REJECTED as INCOMPLETE.

SOCIAL SECURITY NUMBER LANGUAGE

Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT LIBRARIES

For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

FAIR CHANCE EMPLOYER

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

NO SHARING USER ID AND PASSWORD

All applicants must file their applications online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI)

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Department Contact

HR Examinations Unit: [phone]

HR Examinations Unit Email: [e-mail]

Analyst Contact Phone: Irene San, [phone]

Analyst Contact Email: [e-mail]

ADA COORDINATOR PHONE: [phone]

TELETYPE PHONE: [phone]

CALIFORNIA RELAY SERVICES PHONES: [phone]

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit: https://employee.hr.lacounty.gov/eeo-programs/ .

Testing Accommodations For Applicants

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit: https://hr.lacounty.gov/accessibility/ .

Fair Chance

The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application at http://career-pathfinder.hr.lacounty.gov .

Veteran’s Credit

Pursuant to the County Charter and County policy, in all open competitive examinations (i.e., examinations open to everyone), the County of Los Angeles will add a credit of 10 percent of the total credits specified for such examination to the final passing score of an honorably discharged veteran, as well as the spouse of a deceased or disabled veteran, who served in the Armed Forces of the United States under specific conditions.

For more information on veteran’s credit, please visit: https://file.lacounty.gov/SDSInter/dhr/205102_PPG_115.pdf

Revised September 2025