Executive Secretary III

County of Los Angeles; Los Angeles (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

County of Los Angeles seeks an Executive Secretary III for a permanent vacancy in the Department of Economic Opportunity. The role supports the Director and executive staff, manages scheduling, travel, and confidential office matters, and acts as an administrator of the executive office.

The position offers a hybrid telework arrangement, requires experience in complex secretarial functions, strict timekeeping, and coordination of board communications and meeting logistics.

Qualifications

• One year of highly complex and highly responsible secretarial experience at the level of Los Angeles County's class of: Senior Secretary V, Management Secretary III, Management Secretary IV, Senior Management Secretary I, Senior Management Secretary II.
• Two years of complex and highly responsible secretarial experience at the level of Los Angeles County's class of: Secretary V, Senior Secretary III, Senior Secretary IV, Management Secretary I, Management Secretary II.
• One year of experience at the level of Los Angeles County's class of Staff Assistant II assisting the manager of a line operation in a County department.

Responsibilities

• Schedule all appointments, speaking engagements, conferences, and conference room reservations for the Director and Executive Staff.
• Perform as Administrator of DEO Executive Call Center, monitor the Call Center Board; answer lines, screen calls, assist callers, refer callers, transfer calls, and take messages.
• Assist the Director and Executive Assistant with Board letters, formatting and posting of Board letters/reports to the Board Shared Documentum; review and suggest revisions.
• Prepare travel, training, conferences via Concur for flights, hotels, and expense reimbursements; perform as Executive Office Timekeeper, proxy for timecards, overtime, MARS, and ePARs.
• Maintain electronic/office files and records; manage Director’s office assignments; provide confidential and personal support services as requested.

Job description

EXAM TITLE: Executive Secretary III EXAM NUMBER: EW2122A-EA JOB TYPE: PERMANENT TYPE OF RECRUITMENT: OPEN COMPETITIVE - EMERGENCY APPOINTMENT

Filing Dates

Applications will be accepted starting at 5:00 p.m. (PT) on October 8, 2026, until the needs of the service are met. The application filing period is subject to closure without notice.

About This Emergency Appointment

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

About The Position

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of the initial work period, the work performance will be assessed. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Executive Secretary III.

WORK LOCATION

Economic Opportunity Headquarters
510 S Vermont Ave 11th Fl
Los Angeles CA 90020
Economic Opportunity offers a hybrid telework schedule subject to the needs of the department.

About The Department

The Department of Economic Opportunity (DEO) is LA County’s central economic and workforce development hub helping residents connect to new career pathways, start and certify a business, and access life-changing opportunities. We’re working to advance equity and inclusive, sustainable growth through all DEO programs and services by targeting economic benefits to the most vulnerable and marginalized communities, small businesses and residents in LA County.

Our Vision:

An equitable economy with thriving communities, inclusive and sustainable growth, and opportunity and mobility for all.

Our Mission:

DEO creates quality jobs, helps small businesses and high-road employers start and grow, and builds vibrant local communities and spaces.

Essential Job Functions

• Schedule all appointments, speaking engagements, conferences, and conference room reservations for the Director and Executive Staff.
• Perform as Administrator of DEO Executive Call Center, monitor the Call Center Board. Answer phone lines, screen calls and assist callers, refer callers, transfer calls, and take messages.
• Assist the Director and Executive Assistant with Board letters, formatting and posting of Board letters/reports to the Board Shared Documentum. Recognize the need for revisions of documents, letters, and meeting announcements and make recommendations regarding such changes to staff.
• Prepare various arrangements such as travel, training, conferences via Concur for flights, hotels, and expense reimbursements. Perform as Executive Office Timekeeper, proxy for timecards, overtime, MARS, and ePARs.
• Maintain electronic/office files and records. Assign and track all Director’s office assignments. Secure information on the status of pending matters and reasons for delay in the completion of projects. Manage day-to-day inquiries and issues as appropriate and provide confidential and personal support services to the Director as requested.

Requirements

Option 1

One year of highly complex and highly responsible secretarial experience at the level of Los Angeles County's class of:
Senior Secretary V
Management Secretary Ill
Management Secretary IV
Senior Management Secretary I
Senior Management Secretary II.

Follow the linked position titles above to review the classification specifications.

Option 2

Two years of complex and highly responsible secretarial experience at the level of Los Angeles County's class of:
Secretary V
Senior Secretary Ill
Senior Secretary IV
Management Secretary I
Management Secretary II.

Follow the linked position titles above to review the classification specifications.

Option 3

One year of experience at the level of Los Angeles County's class of Staff Assistant II assisting the manager of a line operation in a County department.

A Staff Assistant II assists the manager of major division or bureau in a County department by analyzing and making recommendations for the solution of a variety of problems of organization, budget, procedures, systems, program, general management, and personnel.

Option 4

Two years of experience at the level of Los Angeles County's class of Staff Assistant I assisting the manager of a line operation in a County department.

A Staff Assistant I is responsible for housekeeping and record keeping functions, and conducts administrative studies of internal operations and procedures as an assistant to the manager of a line operation in a County department.

Special Requirement Information

Experience is evaluated on the basis of a verifiable 40-hour week. Prorated part-time experience will be accepted. Include the number of hours worked per week for each position.

License

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Physical Class II - Light

This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Examination Content

Performance Evaluation weighted 100%. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

Department Contact Information

For questions regarding this examination, please send an email to [e-mail]. Please reference exam number EW2122A-EA in the subject line. California Relay Services Phone: [phone]
Teletype Phone: [phone]
ADA Coordinator Phone: [phone]

Equal Employment Opportunity/Non-Discrimination Statement

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit: https://employee.hr.lacounty.gov/eeo-programs/

Testing Accommodations For Applicants

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit: https://hr.lacounty.gov/accessibility/

Fair Chance

The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application at http://career-pathfinder.hr.lacounty.gov.

Veteran’s Credit

Pursuant to the County Charter and County policy, in all open competitive examinations (i.e., examinations open to everyone), the County of Los Angeles will add a credit of 10 percent of the total credits specified for such examination to the final passing score of an honorably discharged veteran, as well as the spouse of a deceased or disabled veteran, who served in the Armed Forces of the United States under specific conditions. For more information on veteran’s credit, please visit: https://file.lacounty.gov/SDSInter/dhr/205102_PPG_115.pdf