Senior Scientific Event Logistics Lead

ICF; United States; Remote; USD 70,000 - 110,000; Full time

Job summary

ICF is seeking an experienced Senior Logistics Analyst to deliver meeting, travel, and participant logistics for federal scientific peer-review panels, workshops, and program meetings. This role serves as a primary operational point of contact for reviewers, panelists, government stakeholders, vendors, and project teams.

The position focuses on event and participant logistics, not materiel or supply-chain movement.

Responsibilities

• Determine requirements and develop detailed logistics plans, schedules, checklists, and operating procedures for peer-review panels, workshops, and program meetings, including large-group events.
• Coordinate site selection and event readiness, including meeting rooms, accessibility needs, audiovisual services, collaboration tools, catering, and other required resources.
• Arrange participant transportation and ticketing and coordinate lodging and related travel support in accordance with program procedures.
• Coordinate per diem provisioning, panelist and reviewer honoraria, and participant reimbursements while protecting sensitive personal and financial information.
• Serve as a primary logistics point of contact for panelists, reviewers, government stakeholders, vendors, and project team members before, during, and after events.
• Provide on-site or virtual event support, monitor execution, respond to participant needs, and escalating risks that may affect schedule, quality, cost, or the reviewer experience.
• Resolve unusual or challenging transportation, travel, venue, technology, accessibility, and meeting-logistics problems and develop appropriate contingency plans.
• Coordinate vendor activities and confirm that facilities, services, and deliverables meet event requirements and established quality standards.
• Maintain accurate participant rosters, travel records, schedules, trackers, status reports, action items, and required event documentation.
• Collaborate with project managers, solicitation specialists, support scientists,

Skills

Logistics

Event coordination

Vendor management

Travel logistics

Per diem provisioning

Job description

ICF is seeking an experienced Senior Logistics Analyst to deliver meeting, travel, and participant logistics for federal scientific peer-review panels, workshops, and program meetings. This role serves as a primary operational point of contact for reviewers, panelists, government stakeholders, vendors, and project teams.

The position focuses on event and participant logistics, not materiel or supply-chain movement.