Senior Logistics Specialist

ICF; United States; Remote; USD 70,000 - 110,000; Full time

Job summary

ICF is seeking an experienced Senior Logistics Analyst to deliver meeting, travel, and participant logistics for federal scientific peer-review panels, workshops, and program meetings. This role serves as a primary operational point of contact for reviewers, panelists, government stakeholders, vendors, and project teams.

The position focuses on event and participant logistics, not materiel or supply-chain movement.

Responsibilities

• Determine requirements and develop detailed logistics plans, schedules, checklists, and operating procedures for peer-review panels, workshops, and program meetings, including large-group events.
• Coordinate site selection and event readiness, including meeting rooms, accessibility needs, audiovisual services, collaboration tools, catering, and other required resources.
• Arrange participant transportation and ticketing and coordinate lodging and related travel support in accordance with program procedures.
• Coordinate per diem provisioning, panelist and reviewer honoraria, and participant reimbursements while protecting sensitive personal and financial information.
• Serve as a primary logistics point of contact for panelists, reviewers, government stakeholders, vendors, and project team members before, during, and after events.
• Provide on-site or virtual event support, monitor execution, respond to participant needs, and escalating risks that may affect schedule, quality, cost, or the reviewer experience.
• Resolve unusual or challenging transportation, travel, venue, technology, accessibility, and meeting-logistics problems and develop appropriate contingency plans.
• Coordinate vendor activities and confirm that facilities, services, and deliverables meet event requirements and established quality standards.
• Maintain accurate participant rosters, travel records, schedules, trackers, status reports, action items, and required event documentation.
• Collaborate with project managers, solicitation specialists, support scientists,

Skills

Logistics

Event coordination

Vendor management

Travel logistics

Per diem provisioning

Job description

ICF is a mission-driven company filled with people who care deeply about improving the lives of others and making the world a better place. Our core values include Embracing Difference; we seek candidates who are passionate about building a culture that encourages, embraces, and hires dimensions of difference.

ICF is seeking an experienced Senior Logistics Analyst to deliver meeting, travel, and participant logistics for federal scientific peer-review panels, workshops, and program meetings. This role serves as a primary operational point of contact for reviewers, panelists, government stakeholders, vendors, and project teams. The position is focused on event and participant logistics, not materiel or supply-chain movement, and is contingent upon contract award.

You will create organized, accessible, and professional review environments so that scientific and technical experts and federal program officials can focus on rigorous and timely proposal reviews.

The Work

In this role, you will determine requirements and deliver end-to-end logistics for complex peer-review events, including activities involving large groups. You will coordinate sites, transportation, ticketing, lodging, participant payments, meeting access, and on-site support while anticipating risks and resolving unusual travel or event challenges. You will collaborate with project managers and other stakeholders to keep participants informed and assigned events ready, responsive, and on schedule.

Job Location and Client Requirements

Work may be performed at an ICF or other contractor facility or a client site in the Washington, DC metropolitan area, depending on program needs. The position may require domestic travel and on-site support for peer-review panels, workshops, and program meetings. No classified security clearance is required.

Key Responsibilities:

• Determine requirements and develop detailed logistics plans, schedules, checklists, and operating procedures for peer-review panels, workshops, and program meetings, including large-group events.
• Coordinate site selection and event readiness, including meeting rooms, accessibility needs, audiovisual services, collaboration tools, catering, and other required resources.
• Arrange participant transportation and ticketing and coordinate lodging and related travel support in accordance with program procedures.
• Coordinate per diem provisioning, panelist and reviewer honoraria, and participant reimbursements while protecting sensitive personal and financial information.
• Serve as a primary logistics point of contact for panelists, reviewers, government stakeholders, vendors, and project team members before, during, and after events.
• Provide on-site or virtual event support, monitor execution, respond to participant needs, and escalating risks that may affect schedule, quality, cost, or the reviewer experience.
• Resolve unusual or challenging transportation, travel, venue, technology, accessibility, and meeting-logistics problems and develop appropriate contingency plans.
• Coordinate vendor activities and confirm that facilities, services, and deliverables meet event requirements and established quality standards.
• Maintain accurate participant rosters, travel records, schedules, trackers, status reports, action items, and required event documentation.
• Collaborate with project managers, solicitation specialists, support scientists,