Remote Federal Science Event Logistics Specialist

ICF Olson; United States; Remote; USD 90,000 - 152,000; Full time

Job summary

ICF is seeking a Logistics Analyst to plan and coordinate travel, meetings, and event logistics for federal scientific peer-review panels, workshops, conferences, and program meetings in the Washington, DC area. The role supports project managers and senior analysts and serves as a primary contact before, during, and after events.

The position focuses on meeting logistics rather than materiel and is contingent upon contract award, with potential domestic travel and on-site support as needed.

Qualifications

• High school diploma or GED with 5 years of meeting/conference planning experience or a college degree with at least 1 year of planning experience.
• Willingness to travel domestically and provide on-site event support when required.
• Must complete a federal background investigation and obtain a PIV credential.

Responsibilities

• Determine logistical requirements for peer-review panels, workshops, conferences, and program meetings.
• Develop event plans, schedules, checklists, and participant-support procedures under supervision.
• Coordinate facilities, virtual platforms, audiovisual services, lodging, and related resources.
• Arrange participant transportation, provide itineraries, and manage travel documentation.
• Coordinate per diem, honoraria, and reimbursements per procedures.
• Act as primary logistics contact for reviewers, panelists, speakers, vendors, and team members.
• Provide on-site or virtual support, address questions, and monitor schedule and cost risks.
• Maintain rosters, itineraries, travel records, payment docs, and event files.
• Collaborate with project teams and government stakeholders across reviews.
• Complete post-event documentation and closeout activities.

Skills

Logistics coordination

Event planning

Travel coordination

Vendor coordination

MS Office / MS 365

Customer service

Education

Bachelor's degree

High school diploma or GED

Tools

Microsoft Office / Microsoft 365

Virtual meeting platforms

Job description

ICF is seeking a Logistics Analyst to plan and coordinate travel, meetings, and event logistics for federal scientific peer-review panels, workshops, conferences, and program meetings in the Washington, DC area. The role supports project managers and senior analysts and serves as a primary contact before, during, and after events.

The position focuses on meeting logistics rather than materiel and is contingent upon contract award, with potential domestic travel and on-site support as needed.