Senior Event Logistics Architect

ICF; Reston (VA); Remote; USD 74,000 - 126,000; Full time

Job summary

ICF, a global advisory and technology services provider, seeks an experienced Senior Logistics Analyst to lead end-to-end logistics for federal peer-review panels, workshops, and program meetings. You will manage travel, lodging, per diem, honoraria, and on-site support, coordinating with government stakeholders and vendors.

The role emphasizes confidentiality, meticulous records, and proactive risk management across multiple concurrent events, with domestic travel as needed and potential

Qualifications

• At least 10 years of professional experience supporting meeting and conference planning.
• Willingness and ability to travel domestically and provide on-site support for peer-review panels, workshops, and program meetings.
• Must successfully complete a federal background investigation and obtain and maintain a Personal Identity Verification credential for required facility and system access.

Responsibilities

• Determine requirements and develop detailed logistics plans, schedules, checklists, and operating procedures for peer-review panels, workshops, and program meetings, including large-group events.
• Coordinate site selection and event readiness, including meeting rooms, accessibility needs, audiovisual services, collaboration tools, catering, and other required resources.
• Arrange participant transportation and ticketing and coordinate lodging and related travel support in accordance with program procedures.
• Coordinate per diem provisioning, panelist and reviewer honoraria, and participant reimbursements while protecting sensitive personal and financial information.
• Serve as a primary logistics point of contact for panelists, reviewers, government stakeholders, vendors, and project team members before, during, and after events.
• Provide on-site or virtual event support, monitor execution, respond to participant needs, and elevate risks that may affect schedule, quality, cost, or the reviewer experience.
• Resolve unusual or challenging transportation, travel, venue, technology, accessibility, and meeting-logistics problems and develop appropriate contingency plans.
• Coordinate vendor activities and confirm that facilities, services, and deliverables meet event requirements and established quality standards.
• Maintain accurate participant rosters, travel records, schedules, trackers, status reports, action items, and required event documentation.
• Collaborate with project managers, solicitation specialists, support scientists, technical teams, and government stakeholders to keep concurrent review activities on schedule.
• Maintain the confidentiality and integrity of proposal, reviewer, participant, financial, personally identifiable, and pre-decisional information.

Skills

Planning & organization

Customer service

Communication skills

Problem solving

Attention to detail

Education

High school diploma or GED

College degree

Tools

Event management platforms

Video conferencing tools

Travel systems

Grants management systems

Job description

ICF, a global advisory and technology services provider, seeks an experienced Senior Logistics Analyst to lead end-to-end logistics for federal peer-review panels, workshops, and program meetings. You will manage travel, lodging, per diem, honoraria, and on-site support, coordinating with government stakeholders and vendors.

The role emphasizes confidentiality, meticulous records, and proactive risk management across multiple concurrent events, with domestic travel as needed and potential