Principal’s Secretary & Office Coordinator

New Haven Unified School District; Hayward (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

New Haven Unified School District in Hayward, CA, is seeking a School Secretary I to support the principal and school staff with clerical and administrative duties. This role coordinates office tasks, maintains records, handles mail, scheduling, and basic budgeting tasks, while safeguarding confidentiality.

The successful candidate will type at 35 wpm, take dictation at 80 wpm, pass qualifying tests, and have at least 2 years of clerical experience, preferably in a school setting.

Qualifications

• Typing at 35 words per minute.
• Dictation transcription at 80 words per minute.
• Pass qualifying tests.
• Two years of clerical experience, preferably in a school district.

Responsibilities

• Acts as secretary to the principal.
• Coordinates the work of clerical staff.
• Maintains confidential files.
• Answers callers and schedules appointments with staff.
• Transcribes letters, reports, and newsletters.
• Maintains attendance records and prepares reports.
• Receives, opens, and distributes mail.
• Assists in budgeting and office equipment maintenance.

Skills

Typing speed 35 wpm

Dictation 80 wpm

Multitasking

Effective communication

Tools

Dictation equipment

Job description

New Haven Unified School District in Hayward, CA, is seeking a School Secretary I to support the principal and school staff with clerical and administrative duties. This role coordinates office tasks, maintains records, handles mail, scheduling, and basic budgeting tasks, while safeguarding confidentiality.

The successful candidate will type at 35 wpm, take dictation at 80 wpm, pass qualifying tests, and have at least 2 years of clerical experience, preferably in a school setting.