Senior Retirement & Savings Programs Specialist

Aecon U.S.; Mount Laurel Township (NJ); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Health Insurance Benefits

401K match plan

Paid Vacation

Wellness Benefit

Tuition Reimbursement

STIP eligibility

Green Living Benefit

Job summary

Aecon U.S. is seeking a Retirement & Savings Programs Specialist to support the HR team in administering retirement, savings, and benefits programs. This role helps develop, implement, and improve processes and tools to meet strategic objectives.

You will work with HR, Payroll, and employees as a subject matter expert on retirement programs, providing guidance and timely responses to inquiries while ensuring regulatory compliance across plans and jurisdictions.

Qualifications

• Strong experience with US benefits and retirement programs.
• Knowledge of stock plan taxation, payroll reporting, and employee equity compensation programs.
• Strong understanding of pension legislation and compliance/filing requirements.
• A minimum of 3-5 years of related work experience and a college or university degree.
• 2-3 years of ADP, SuccessFactors, SAP and/or specific software experience related to area of specialization.
• Proven ability to work independently and collaboratively across HR, Payroll, Finance, Legal, and external vendor teams to meet deadlines and deliver results.
• Thrives in a fast-paced, high-volume changing environment with competing priorities and deadlines.
• Effectively prioritizes workload, balances operational and project-based responsibilities, and adapts to changing business needs.
• Detailed oriented with strong analytical and problem-solving skills, organized and thorough with desire for continuous improvement and growth with a focus on automation.
• Strong problem-solving skills with the ability to identify issues, assess risks, and implement timely solutions.
• Knowledge of benefits and pension theory and practice, with the ability to use judgment in applying this knowledge when dealing with complex and confidential issues.
• Exercises sound judgment and strong organizational skills to manage sensitive and confidential employee information.

Responsibilities

• Support ESPP plan implementation and administration, including setup and enrollment.
• Ensure ESPP compliance with IRS Sec 423 and securities regulations.
• Manage contribution reconciliation, share purchases, and account updates.
• Coordinate employee communications, training, FAQs, and enrollment campaigns.
• Audit employee contributions, share purchases, and vendor records.
• Support plan mergers and acquisitions and related integrations.
• Develop procedures to ensure compliance in new jurisdictions and entities.
• Oversee annual 401(k) compliance activities and IRS testing requirements.
• Prepare Form 5500 filings and support audits and year-end reporting.
• Collaborate with HR, Payroll, and employees as subject matter expert on retirement programs.
• Provide timely responses to benefits and retirement inquiries.
• Work with internal teams and vendors to resolve issues and implement solutions.
• Ensure compliance with benefits, pension, and savings plan legislation.
• Recommend and implement pension and retirement process improvements.
• Prepare pension and benefits reports and presentations.

Skills

US benefits

Retirement programs

Stock plan taxation

Payroll reporting

Employee equity compensation

Pension legislation

Education

College degree

Tools

ADP

SuccessFactors

SAP

Job description

Aecon U.S. is seeking a Retirement & Savings Programs Specialist to support the HR team in administering retirement, savings, and benefits programs. This role helps develop, implement, and improve processes and tools to meet strategic objectives.

You will work with HR, Payroll, and employees as a subject matter expert on retirement programs, providing guidance and timely responses to inquiries while ensuring regulatory compliance across plans and jurisdictions.