Retirement & Savings Programs Specialist: ESPP & 401(k)

Aecon U.S.; Charlotte (NC); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Health Insurance

401K Match

Paid Vacation

Wellness Benefit

Tuition Reimbursement

STIP

Green Living Benefit

Job summary

Aecon is seeking a Retirement & Savings Programs Specialist to join our HR team, focusing on retirement, savings, and benefits program administration.

You will support ESPP and 401(k) compliance, coordinate communications, audits, mergers, and regulatory filings, working with HR, Payroll, and external vendors.

This role offers health benefits, retirement plans, tuition reimbursement, and growth opportunities within a collaborative culture.

Qualifications

• Bachelor’s degree or higher; minimum 3–5 years in benefits/retirement in US.
• Strong knowledge of ESPP, 401(k) compliance, and pensions.
• Experience with plan mergers, acquisitions, and multi-entity rollouts.
• Experience in regulatory filings (Form 5500) and IRS rules.

Responsibilities

• Assist ESPP implementation, eligibility rules, payroll integration, vendor setup and testing.
• Ensure ESPP compliance with IRS Sec 423 and securities regs.
• Manage purchase periods, contributions, and vendor records.
• Coordinate communications, training, FAQs, and enrollment campaigns.
• Perform audits of contributions, purchases, and vendor data.
• Support plan mergers and acquisitions and integrations for acquired staff.
• Develop procedures for compliance across jurisdictions.
• Lead annual 401(k) testing and IRS non-discrimination requirements.
• Prepare Form 5500 filings and assist with audits and year-end tasks.
• Serve as SME to HR, Payroll, and employees on retirement programs.
• Provide timely guidance on benefits and retirement inquiries.

Skills

US benefits knowledge

Retirement programs

Pension compliance

ADP/SuccessFactors/SAP

Independent work

Cross-functional teamwork

Detail orientation

Problem-solving

Regulatory awareness

Education

College degree

Tools

ADP

SuccessFactors

SAP

Job description

Aecon is seeking a Retirement & Savings Programs Specialist to join our HR team, focusing on retirement, savings, and benefits program administration.

You will support ESPP and 401(k) compliance, coordinate communications, audits, mergers, and regulatory filings, working with HR, Payroll, and external vendors.

This role offers health benefits, retirement plans, tuition reimbursement, and growth opportunities within a collaborative culture.